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Business Claims

If you are an officer or other company official claiming on behalf of a corporation, partnership, sole proprietorship, professional association, non-profit organization, or private organization, you will file a Business claim form. Please complete, sign and mail the form with the following documentation:

  • Proof of your authority to act on behalf of the business. Photocopies of the following are acceptable:
    • corporate resolution
    • minutes from a meeting
    • franchise tax report
    • income tax return
    • recent annual statement
    • assumed name certificate
    • partnership agreement
    • sales tax permit
    • notarized affidavit signed by
      a financial officer
  • Proof of the business’ taxpayer identification number (federal employer identification number for a corporation or social security number for a sole proprietorship or partnership). If the reporting company provided a taxpayer identification number it might be the only information we have to determine rightful ownership and is required to issue payment. Photocopies of the following are acceptable:
    • franchise tax report
    • income tax return
    • sales tax permit
    • W-9
  • Proof associating the business with the last known address provided to us by the reporting company. If the reporting company provided a last known address it might be the only information we have to determine rightful ownership. Photocopies of the following are acceptable:
    • utility bill
    • title
    • post-marked envelope
    • insurance policy
    • contract, invoice
    • receipt
    • money order
    • original uncashed check
    • front and back side of a cleared check
    • gift certificate
    • account statement
    • bank book
    • original safe deposit box key
    • mineral property division order
    • court document
  • Proof of business dealings with the reporting company. If the reporting company did not provide a taxpayer identification number or last known address, proof of business dealings may be the only information we have to determine rightful ownership. Photocopies of the following are acceptable:
    • insurance policy
    • contract
    • invoice
    • receipt
    • money order
    • front and back side of a cleared check
    • original uncashed check
    • gift certificate
    • account statement
    • bank book
    • original safe deposit box key
    • mineral property division order
    • court document
    • stock certificate

If the business was purchased or sold, attach a copy of the Buy/Sell Agreement.

If the business experienced a name change, merger, or has an assumed name (d.b.a. or "doing business as"), attach a copy of the Change of Name Amendment or Assumed Name Certificate.

If the business is no longer in existence, attach a copy of the Articles of Dissolution (including Attachment A) or Corporate Liquidation form filed with the IRS.

Note: If the property involves a cashier’s check, money order, stock, bonds, or coupons, we may require the original instrument to process your claim. These items have been cancelled by the reporting company and need to be taken out of circulation. If you do not have the originals, you will receive additional instructions upon review of your claim.

Please complete, sign and return the claim form with a copy of your identification even if you are unable to provide all requested documents. In some cases we are able to determine ownership based on the available information you are able to provide.

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