Table of Contents
A facilities needs assessment is conducted periodically by school districts to identify needed construction and facilities improvements and to identify potential code violations; to ensure compliance with new and existing regulations, such as the Americans with Disabilities Act; and to establish school educational and operational space guidelines using minimum state standards as a starting point for classrooms and common areas such as cafeterias and libraries.
All asbestos has been removed from school facilities except in the basement of the administration building. The district is in compliance with all other laws governing facilities access except for the code violations noted earlier in this chapter.
MPISD has had two assessments of its facilities needs. The first was performed by a local architect in 1989 and served as the basis of the scope of the construction and renovation projects and costs included in the three bond issues. The second was conducted in 1995 by the Texas Association of School Boards (TASB), which provided the basis for the recent major renovations and use of portable buildings at each campus. TASB presented its assessment to a facilities task force formed by MPISD. The task force established four priority groups based upon the TASB assessment (Exhibit 5-7).
Exhibit 5-7Source: MPISD Facility Plan, 1995 and TASB.
Priorities of the MPISD Facilities Task Force
Priority Description First Provide facilities for future growth and overcrowding Second Removal of portable buildings Cost effective/economical solutions Third Plumbing systems at capacity Future configuration of sixth grade Congested areas (e.g., auto/bus loading) Fourth Emergency systems Library/cafeteria overcrowding Campus security Aging heating/cooling systems Middle school overcrowding Inadequate lighting Electrical upgrades Intercoms Counselors' areas
The task force established as the district's top priority the construction of three new schools: a 5th-6th grade school, a 7th-8th grade school, and a K-4th grade school (Exhibit 5-8).
Exhibit 5-8Source: MPISD Facility Plan, 1995 and TASB.
MPISD Facilities Task Force
Facility Estimated Cost 5th-6th grade school $5,015,885 7th-8th grade school $6,603,300 K-4th grade school $5,201,658 Total $16,820,843
The construction of the 7th-8th grade school, Mt. Pleasant Jr. High School, has been completed. The district did not construct the other two schools because of a lack of bond money. Instead, it addressed the capacity needs due to overcrowding through a major renovation of Corprew Intermediate School (12 new classrooms), construction of the Child Development Center to move Headstart and pre-K students to that facility, and modifications to the grade levels at each school resulting in three K-2 facilities, and one each for grades 3-4, 5-6, 7-8.
Specific projects in the remaining three priority groups were not identified in the TASB assessment. Instead, the assessment identifies conditions in each school that must be addressed such as wall and foundation cracks, leaking roofs, carpet needing replacement, and restroom facilities needing repair. Using the priority groupings and this information as a guide, MPISD prepared an annual list of maintenance projects to be completed. For 1998-99, the district identified each project as either a first or second priority (Exhibit 5-9). The first priority projects have a total estimated cost of $582,000, and the second priority projects have a total estimated cost of $365,200, for a total cost of $947,200.
Exhibit 5-9Source: MPISD deputy superintendent for Administration and Operations.
MPISD Maintenance Projects
Type of Project Location/Description Priority Estimated Cost Roofing Brice campus 1 $170,000 Sims cafeteria/speech 1 $10,000 Sims classrooms 1 $170,000 Corprew (building C) 1 $20,000 Corprew (gym) 1 $26,000 Corprew (equipment room) 1 $3,000 Wallace (big gym) 1 $62,000 High school walkways 2 $65,000 Sims walkways 2 $9,500 Fowler walkways 2 $30,000 Corprew (east classrooms) 2 $5,000 Wallace (library) 2 $35,000 Wallace (east of gym) 2 $45,000 Subtotal $650,500 Carpet Wallace (center hall/9 classrooms) 2 $13,000 Wallace (north wing/8 classrooms) 2 $10,000 Wallace (offices/nurse's station) 2 $4,500 Fowler (office/room 7) 2 $1,700 Brice (office/14 classrooms) 2 $15,000 Subtotal $44,200 Air conditioning Fowler cafeteria 1 $10,000 High school snack bar 1 $5,000 High school band hall 1 $3,500 Districtwide - general 1 $8,000 Brice cafeteria 2 $10,000 Sims kitchen 2 $2,500 Auditorium 2 $15,000 Subtotal $54,000 Plumbing Sprinkler system (athletic fields) 2 $30,000 Elementary (hot water for bathrooms) 2 $8,000 Restroom renovations 2 $2,000 Subtotal $40,000 Painting Fowler exterior/interior 1 $3,000 Central Services Support Building 1 $1,500 Wallace exterior 1 $1,500 Subtotal $6,000 Miscellaneous Replacing ceiling tile 1 $3,500 Locks for high school lockers 1 $11,000 Portable building renovations 1 $5,000 Fire marshal compliance plan 1 $69,000 Marquee sign for high school 2 $12,000 Storage buildings (3) 2 $12,000 Public address system at Wallace 2 $20,000 Replace restroom partitions at Wallace 2 $17,000 Renovate transportation office 2 $1,000 Additional parking at the high school 2 $2,000 Subtotal $152,500 Total Priority 1 1 $582,000 Total Priority 2 2 $365,200 Grand Total $947,200
In the fall of 1998, MPISD developed a plan for renovating its heating, ventilation, and air conditioning (HVAC) systems at a cost of $304,400 over the next two years (Exhibit 5-10).
Exhibit 5-10Source: MPISD deputy superintendent for Administration and Operations.
MPISD Plan for HVAC Renovations
Year Location Estimated Cost 1999-2000 Brice Elementary School $30,600 Sims Elementary School $38,340 Fowler Elementary School $36,200 Corprew Intermediate School $19,700 Mt. Pleasant High School $47,860 Career and Technology Building $42,300 Subtotal $215,000 2000-2001 Brice Elementary School $9,200 Sims Elementary School $3,175 Fowler Elementary School $2,675 Wallace Middle School $1,050 Mt. Pleasant High School $70,000 Career and Technology Building $3,300 Subtotal $89,400 Total $304,400
MPISD has conducted a needs assessment, prioritized construction projects, and identified estimated costs for each project.
While MPISD has identified facilities improvement needs and estimated costs each year, it has not developed a facilities master plan for future construction and renovation needs that looks out over a longer period of time. Although the district has responded to critical needs, such as roof replacements, some needs, such as repair of the transportation facility, are not included in any of plans. Several board members indicated that facilities needs were often presented on a "crisis basis," which leaves little room to explore alternatives.
A school district's long-range comprehensive master plan is a compilation of district policies, information, and statistical data which provides a basis for planning educational facilities to meet the changing needs of a community. The master plan becomes the district's policy statement for the allocation of resources and offers potential alternatives for facilities improvements.
A facilities master plan identifies all major repair and/or renovation needs districtwide in a single document. It considers external factors such as community needs, and internal factors such as financing alternatives. It establishes a priority for each project, establishes a timeframe within which the work will be completed, and estimates the costs of the projects.
Each year, the plan is reviewed and updated to reflect changing priorities and events that have occurred. It is an opportunity to involve the community in the breadth of facilities issues and in determining priorities.
When a master plan is initiated, specific individuals are designated to provide leadership and responsibility for the plan's development and implementation. A facilities committee often directs the planning process, and includes: community leaders, the superintendent, instructional services representatives, business services representatives, principals, teachers, and classified personnel such as maintenance and cafeteria supervisors. The planning committee functions as a management group with individual responsibilities specified. This process ensures that there is a total staff and community involvement in the plan development.
Develop a long-range facilities master plan.
The district should establish a facilities committee to review the most recent facilities needs assessments, work completed since the assessments, and priorities developed by the staff. The committee should have 25-30 members including MPISD administrators, teachers, and maintenance staff and members of the community representing each of the eight schools. The plan should be a formal document taken to the board for review and approval.
IMPLEMENTATION STRATEGIES AND TIMELINE
The board of trustees establishes a committee and nominates citizens from across the community to participate.
March 1999 2.
The superintendent selects MPISD staff to serve on the committee.
March 1999 3.
The deputy superintendent for Administration and Operations serves as support to the committee and schedules the initial meeting.
March 1999 4.
The committee tours all facilities, prepares a priority list of facilities needs and holds meetings at each school to gather feedback from parents and residents.
April-June 1999 5.
The committee includes community input in its recommendations and combines the priorities into a recommended master plan.
July 1999 6.
The deputy superintendent for Administration and Operations provides cost data for each recommended item and recommends a schedule for accomplishing the plan based upon projected financial capabilities of the district.
July 1999 7.
The superintendent reviews the plan and recommends approval to the board.
July 1999 8.
The board reviews the plan, makes modifications, approves the overall plan, and directs the deputy superintendent for Administration and Operations to initiate implementation of year-one items.
The development of the master plan can be accomplished using staff and community members and will not require additional resources.