Request Tax Certificates and Tax Clearance Letters Online
Taxpayers and tax preparers can use WebFile on the eSystems portal to request Certificates of Account Status for Termination or Withdrawal and Tax Clearance Letters for Reinstatement.
The Secretary of State requires registered entities to present evidence that their state taxes have been paid before an entity can end its existence through filing with the Secretary of State. The Comptroller provides Certificates of Account Status for that purpose. Similarly, the Secretary of State requires entities reinstating a registration to provide evidence that the entity has paid the taxes and brought its franchise tax account current. The Comptroller provides Tax Clearance Letters for that purpose.
If the taxpayer has satisfied all tax requirements, the system will return a PDF file sufficient for filing with the Secretary of State. Otherwise, the system will return a list of requirements that must be satisfied in order to receive a certificate or letter, or a message to contact our office for assistance.
Who can request a certificate or letter electronically?
Taxpayers and tax preparers who have the franchise tax WebFile (XT) number or who have previously used WebFile for franchise tax.
Who is not eligible to request a certificate or letter electronically?
- Entities that are part of a combined group.
- Entities whose existence or registration was forfeited prior to January 1, 2000.
- Entities with past due franchise tax filings and/or liabilities prior to January 1, 1992.
- Entities not registered with the Texas Secretary of State’s office.
- Entities that have an active audit.
- Entities that have been active for franchise tax for less than one year.
How to Submit a Request
Before You Begin:
Have the Texas taxpayer ID number and franchise tax WebFile (XT) number available before you start. The franchise tax WebFile (XT) number is printed in the upper right-hand corner of the return generation notice the Comptroller sends each taxable entity in February.
If you do not have your WebFile (XT) number, contact us at 1-800-442-3453, 24 hours a day, 7 days a week. This automated system can provide a WebFile (XT) number if you can provide confidential information from a previously filed franchise tax report, such as Total Revenue or last payment amount (if greater than zero). If you don’t have that information, you can request that a duplicate notice with the WebFile number on it be sent to you using the automated system.
IMPORTANT: During the registration process, do NOT use your browser’s back button or you may lose data you have entered.
Step 1: When you select Continue to Login you will create an eSystems user ID and password. If you already have an eSystem account, login in as a returning user.
Step 2: Select “Request Certificate/Clearance Letter” under the Franchise Tax eSystems menu.
Step 3: Select a taxpayer from the list. If the taxpayer for whom you are requesting a certificate/letter is not in the list, add the taxpayer to your assigned account list using their 11-digit taxpayer number and WebFile (XT) number.
Step 4: From the Franchise Tax Main Menu, select “Request a Tax Certificate or Tax Clearance Letter”.
Each page of the online login account registration process contains a HELP link in the top right corner. Please click the link to get assistance with the webpage you are viewing.