Frequently Asked Questions for Qualifying Data Centers
House Bill 1223, 83rd Regular Session of the Texas Legislature,2013, created the data center exemption.
A person who owns the building in which a qualified data center is located. A qualifying owner may also be the qualifying operator.
If there are multiple owners, all owners who want to be registered with the Comptroller’s office as a qualifying owner for the sales tax exemption must complete the Qualifying Owner’s Identification and Certification sections on an Application for Certification as a Qualifying Data Center and submit it to the Comptroller.
Only one application for the data center is required. The applications for the additional owners should be included as an attachment to the data center’s application.
A person who controls access to a qualified data center, regardless of whether that person owns each item of tangible personal property located at the qualified data center. A qualifying operator may also be the qualifying owner.
If there are multiple operators, all operators who want to be registered with the Comptroller’s office as a qualifying operator for the sales tax exemption must complete the Qualifying Operator’s Identification and Certification sections on an Application for Certification as a Qualifying Data Center and submit it to the Comptroller.
Only one application for the data center is required. The applications for the additional operators should be included as an attachment to the data center’s application.
A person who contracts with either a qualifying owner or qualifying operator to place, or cause to be placed, tangible personal property at the qualified data center for use by the occupant. The qualifying occupant may also be the qualifying owner and/or the qualifying operator of the qualified data center. Each qualified data center may only have one occupant. A data center cannot apply for exemption without first determining its single occupant. The application for the sales tax exemption must include the name and contact information of the qualifying occupant.
Yes. The law requires a person to be registered as a qualified owner, operator or occupant of a qualified data center to claim that exemption. The law does not provide any exceptions to the application process.
Yes. The definition in the statute of a data center provides for use of at least 100,000 square feet in a single building or portion of a single building. More than one qualifying data center may be located in a single building, provided the building is large enough to contain multiple 100,000-square-foot occupants.
Each data center within a single building would have to separately meet all of the requirements for certification as a qualifying data center.
A capital investment is the amount paid to acquire capital or fixed assets that are purchased for use in the operation of a qualifying data center, and that, for U.S. federal income tax purposes, qualify as Section 179, Section 1245, or Section 1250 property, as those terms are defined in Internal Revenue Code, <**> 179(d)(1), 1245(a)(3), and 1250(c), respectively.
Examples include, but are not limited to, land, buildings, furniture, machinery and equipment used for the processing, storage and distribution of data and labor used specifically to construct or refurbish property actually used in a qualifying data center to house servers and related equipment.
The term does not include:
- property purchased before Sept. 1, 2013;
- property purchased by a qualifying owner, qualifying operator, or qualifying occupant from persons or legal entities related by ownership or common control;
- property that is leased under an operating lease; or
- expenditures for routine and planned maintenance required to maintain regular business operations.
A qualifying job is a full-time, permanent job that pays at least 120 percent of the county average weekly wage in the county in which the job is based.
- A full-time job is a job where an employee is regularly assigned to work at least 40 hours each week.
- A permanent job is a job position that will be filled continually for at least five years from the date the first employee starts work in the newly created job.
All of the 20 jobs must be created and filled during the first five years of the data center’s certification, but do not have to be created at the same time. For example, five jobs could be created and filled during the first year of certification, an additional 10 jobs created during the third year of certification and the final five jobs created during the fifth year of certification. As long as each of the jobs lasts at least five years, the jobs requirement for the data center would be met. The parties are responsible for notifying the Comptroller once all 20 jobs have been created using a properly completed Qualifying Data Center Job Creation Report (Form 01-930). The Comptroller will verify the job information annually until the five-year requirement for each job has been met.
To obtain information to determine a Texas county’s average weekly wage, please contact the Texas Workforce Commission, Labor Market & Career Information, Labor Force Statistics Section at 1-866-938-4444 or by email at email@example.com.
If a vacancy occurs after the position is initially filled, regardless of the reason for the abandonment of the position, the employer has 120 days from the date of the vacancy to fill the abandoned position.
If a certified data center does not fulfill all of its obligations under the statute, the Comptroller will terminate the certification and immediately revoke the data center’s sales tax exemption.
The qualifying owner, operator or occupant may claim the sales tax exemption on the purchase of electricity which is necessary and essential to the operation of the qualified data center. Whether a predominant use study is required depends on the facility and meter.
Electricity used to power computers and other equipment located within a data center qualifies for exemption. Electricity for heating and cooling in areas housing data center equipment also qualifies for exemption.
Electricity used for areas such as administrative offices, storage areas, break rooms and restrooms is not considered necessary and essential for the operation of the center and, therefore, does not qualify for exemption; neither does electricity used for heating and cooling these areas.
The exempt use must be greater than 50 percent of the total use for the exemption to apply.
If the data center is a stand-alone facility and the sole inhabitant of that facility, then no predominant use study is required.
Unless the data center is metered separately, a predominant use study is required if the data center is:
- located within a larger facility that performs other functions; or
- the data center shares a facility with another inhabitant.
See Rule 3.295, Natural Gas and Electricity, for information on the predominant use study.
Administrative rules are drafted in accordance with the Administrative Procedures Act (APA). When a new law takes effect upon passage, or shortly thereafter, the APA allows the agency charged with administering that law to promulgate an emergency rule as a temporary means of quickly providing guidance to the public regarding the implementation of the new law. An emergency rule takes immediate effect and remains in effect for 120 days. It is renewable for no more than 60 additional days.
While Emergency Rule 3.335 is in place, the Comptroller will draft a permanent version of the rule that will be adopted through the formal notice and comment procedures outlined in the APA.