Vehicle Fleet Data Reporting
Fleet Data Reporting
The Office of Vehicle Fleet Management (OVFM) maintains the state's centralized repository for vehicle fleet data. State agencies and institutions of higher education are required to report vehicle data on a quarterly basis using the Texas Fleet Management System (TxFS) in accordance with Government Code 2171.101. Fleet vehicle data should be submitted no later than the 60th day after the date on which the quarter ends. State agencies or institutions of higher education may access TFMS at http://txfs.ovfm.state.tx.us.
Texas Fleet Management System (TxFS)
The Comptroller of Public Accounts awarded a contract to Agile Assets, Inc. on Apr. 27, 2009, to implement a web-based fleet management system to fulfill the requirement set forth by the General Appropriations Act of 2008-2009. The Texas Fleet Management System (TxFS) was rolled out on Aug. 28, 2009. Training sessions were provided to each state agency and university fleet manager or designee utilizing the previous fleet system. Reference materials for TxFS users are provided below.
- Training Tutorial (PDF, 4M)
- Enterprise Asset Management System (PDF, 1.5M)
- AgileAssets Fleet Management training presentation (PDF, 4.8M)
State agency and university fleet managers may use https://training.ovfm.state.tx.us for training employees on the use of TxFS.
Batching Instructions and Templates
- CPA TxFS Batching Specifications V3.1 (Word, 2.6M)
- Procedures for Importing Fleet Data (PDF, 240K)
- Procedure for Extracting TMG Fuel Data and Converting for Batch Import (PDF, 635K)
For training assistance, please contact firstname.lastname@example.org.
Fleet Focus Data Management System & Cognos Enterprise Reporting System
State agencies or institutions of higher education will be able to view data or run reports from FleetFocus through Oct. 31, 2009. Cognos reporting is no longer available. Data from FleetFocus was converted to the new Texas Fleet Management System in August 2009. The new system has full report functionality thereby eliminating the need to run reports from FleetFocus.
Supplemental Data Collection Tools
The Texas Comptroller of Public Accounts ended production of the State of Texas Vehicle Mileage Log Books with the closing of the State Central Store in Fiscal 2003. The mileage logs and an inspection form are provided here in electronic form as a convenience; however, official vehicle data must be entered to the Texas Fleet system on a quarterly basis.