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The State of Texas Procurement Manual

• Download the entire Procurement Manual in PDF format (for printing)
• View updates/revisions to the State of Texas Procurement Manual (MS PowerPoint)

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Section One -- Procurement Authority

• 1.0 Overview of Purchasing Authority
• 1.1 Training & Certification
• 1.2 Code of Ethics & Conflict of Interest
• 1.3 Reports and Notifications

Section Two -- The Procurement Cycle

Need Defined

• 2.0 Identify End Users Needs
• 2.1 Acquisition of Surplus Property
• 2.2 Trade-Ins
• 2.3 Used Equipment

Procurement Method Selected

• 2.4 Selecting a Procurement Method

Non-Delegated Purchases

• 2.5 Special Purchases
• 2.5.1 Texas Council on Purchasing from People with Disabilities (TCPPD)
• 2.5.2 Texas Correctional Industries
• 2.7 Term Contracts
• 2.8 Open Market Purchases
• 2.9 Schedule Purchase Contracts
• 2.9.1 Texas Multiple Award Schedule Contracts
• 2.10 Request For Proposal (RFP)

Delegated Purchases

• 2.11 Delegated Purchase Procedure
  • Commodity Delegated Purchases
  • Service Delegated Purchase
  • Direct Publication Purchase
  • Perishable Goods Purchase
  • Distributor Purchases
  • Fuel, Oil & Grease Purchases
  • Internal Repair Purchases
• 2.12 Automated Information Systems/Telecommunications Commodities and Services Purchases
• 2.18 Emergency Purchases
• 2.19 Research Purchases
• 2.20 Professional & Consulting Services
• 2.21 Proprietary Purchases
• 2.21.1 Department of Information Resources Contracts
• 2.21.2 Council on Competitive Government Contracts
• 2.21.3 Printing and Copying Services

Solicitation

• 2.22 Bid Solicitations (Merged into Section 2.8)
• 2.23 Specifications
• 2.24 Excess Obligation Prohibited
• 2.25 Bidder Affirmation and Required Clauses
• 2.26 Technology Access Clause
• 2.28 Historically Underutilized Business Program (HUB)
• 2.29 Surety Bonds
• 2.30 Liquidated Damages

Process

• 2.31 Electronic State Business Daily (ESBD)
• 2.32 Negotiating Contracts
• 2.33 Centralized Master Bidders List (CMBL)

Receipt of Bids

• 2.34 Informal Bids (Merged into Section 2.8)
• 2.35 Formal Invitation For Bids (IFB) (Merged into Section 2.8)
• 2.36 Bid Receipt
• 2.37 Bid Opening & Bid Tabulation

Evaluation & Awards

• 2.38 Preferences
• 2.39 Tie Bids
• 2.40 Reciprocity
  • List of States with Resident Bidder and Reciprocal Preferences
  • Statutory Citation Chart -- States with Resident Bidder and Reciprocal Preferences
• 2.41 Awards

Inspection & Acceptance

• 2.42 Testing, Inspection & Acceptance

Contract Administration

• 2.43 Contract Administration
• 2.44 Expediting & Follow-up
• 2.45 Shipping & Receiving
• 2.46 Substitutions
• 2.47 Cancellations
• 2.48 Restocking Charges/Overshipments (Merged into Sections 2.45 and 2.47)
• 2.49 Purchase Order Change Notices (POCN)
• 2.50 Vendor Performance

Payment

• 2.51 Payment Assignments
• 2.52 Prepayment & Advance Payment
• 2.53 Early Payment Discounts
• 2.54 Late Payments
• 2.55 Deposits
• 2.56 Taxes, Fees, Surcharges
• 2.57 Paying for Purchases
• 2.58 Fiscal Year-End Procedures
• 2.59 The State Payment Card
• 2.60 Action Codes
• 2.61 Purchase Category Codes (PCC)

Disposal of Property

• 2.62 Disposal of Property

Section Three -- Procurement Review

• 3.0 General Audit Procedures
• 3.1 Pre-Procurement & Payment Audits
• 3.2 Post-Procurement & Payment Audits

Section Four -- Miscellaneous

• 4.0 Recycled, Remanufactured & Environmentally Sensitive Products
• 4.1 Non-Resident Bidders Report
• 4.2 Procurement Plan
• 4.3 Forms
• 4.4 Sources of Publications
• 4.5 Exemptions
• 4.6 Glossary of Purchasing Terms
• 4.7 Index

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