The State of Texas Procurement Manual
- Download the entire Procurement Manual in PDF format (for printing)
- Previous version of the Procurement Manual for Historical Purposes in PDF format (for printing)
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Introduction
General Information
Section One -- Procurement Authority
- 1.0 Overview
- 1.1 Training & Certification
- 1.2 Code of Ethics & Conflict of Interest
- 1.3 Reports and Notifications
Section Two -- The Procurement Cycle
Need Defined
- 2.0 Identify Needs
- 2.1 Acquisition and Disposal of Surplus Property
- 2.2 Trade-In Equipment
- 2.3 Used Equipment
Procurement Method Selected
Non-Delegated Purchases
- 2.5 Set-aside Purchases
- 2.5.1 Texas Council on Purchasing from People with Disabilities (TCPPD)
- 2.5.2 Texas Correctional Industries (TCI)
- 2.6 Term Contracts
- 2.7 Open Market Purchases
- 2.8 Scheduled Managed Contracts
- 2.8.1 Texas Multiple Award Schedule Contracts (TXMAS)
- 2.9 Request For Proposal (RFP)
Delegated Purchases
- 2.10 Delegated Purchase Procedure and Strategic Sourcing Principles
- Strategic Sourcing Principles
- Commodity Delegated Purchases
- Service Delegated Purchase
- Direct Publication Purchase
- Perishable Goods Purchase
- Distributor Purchases
- Fuel, Oil & Grease Purchases
- Internal Repair Purchases
- 2.11 Purchase of Automated Information Systems/Telecommunications Commodities and Services Purchases
- 2.12 Emergency Purchases
- 2.13 Research Purchases
- 2.14 Professional & Consulting Services
- 2.15 Proprietary Purchases
- 2.15.1 Council on Competitive Government Contracts
- 2.16 Printing and Copying Services
Solicitation
- 2.17 Specifications
- 2.18 Excess Obligation Prohibited
- 2.19 Proposer Affirmation and Required Clauses
- 2.20 Historically Underutilized Business Program (HUB)
- 2.21 Surety Bonds
- 2.22 Liquidated Damages
Process
Receipt of Bids
Evaluation & Awards
Inspection & Acceptance
Contract Administration
- 2.32 Contract Administration
- 2.33 Expediting & Follow-up
- 2.34 Shipping - Outbound
- 2.35 Purchase Order Change Notices (POCN)
- 2.36 Vendor Performance
Payment
- 2.37 Payment Assignments
- 2.38 Prepayment & Advance Payments
- 2.39 Discounts for Prompt or Early Payment (Prompt Payment Act)
- 2.40 Late Payments
- 2.41 Deposits
- 2.42 Taxes, Fees, Surcharges
- 2.43 Paying for Purchases
- 2.44 Fiscal Year-End Procedures
- 2.45 The State Payment Card
- 2.46 Action Codes
- 2.47 Purchase Category Codes (PCC)