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State Purchasing

CO-OP Announcements

The list below serves as an archive of notices sent to State of Texas CO-OP members.

  • December 4, 2008 – Texas Cooperative Purchasing Program Announcements from the Texas Procurement and Support Services Division
  • June 16, 2008 – CO-OP Announcements from the Texas Procurement and Support Services (TPASS) division
  • November 8, 2007 – CMBL Not an Approved Vendor List and Contract Updates
  • October 12, 2007 – New Contact Information
  • June 12, 2007 – Procurement Regional Training and Procurement Card Training

December 4, 2008

Texas Cooperative Purchasing Program Announcements from the Texas Procurement and Support Services Division of the Texas Comptroller of Public Accounts.

Texas Cooperative Purchasing Program Announcements from the Texas Procurement and Support Services Division of the Texas Comptroller of Public Accounts

1. TxSmartBuy
The Texas Procurement and Support Services (TPASS) Division has been working to develop a new online shopping cart purchasing system that will revolutionize the way purchasers order from state contracts. Searching, comparing and purchasing state contract items will all be possible. The new system will give purchasers the ability to quickly and easily place, track and change orders online. More information about the system and training opportunities will be announced soon. For now, we invite you to visit www.txsmartbuy.com for a list of frequently asked questions.

2. Call for Testimonials
We want to hear about your experience as a CO-OP member. Have you realized substantial savings by using a state contract? Has the CO-OP team helped you out? Tell us about it! We want to share your story with other members and potential members to spread the word about our program. Simply respond to this e-mail with your story.

3. New and Improved Vehicle Contract Coming Soon
A request for proposals was issued instead of an invitation for bid. This will allow us to negotiate for best prices for each vehicle, as well as options that meet all the requirements of our published specification. The state intends to grant one award for each model within each vehicle series rather than three or four models historically awarded within each vehicle series. The respondent proposing the lowest total cost will become the state’s primary vendor for that series. Additionally, the state will choose one or more secondary vendor(s) per vehicle series. The savings will be tremendous and one contract versus three will be much easier to use and understand.

4. The Centralized Master Bidder’s List (CMBL) is NOT an Approved Vendor List
Vendors register on the CMBL and pay a $70 registration fee to be notified of bid opportunities. Vendors listed on the CMBL do not necessarily have a current state contract. The state of Texas does not have a list of approved vendors. To view vendors who have been awarded state contracts, please search the Term Contracts, TXMAS Contracts, Open Market Contracts with the Piggyback Clause, or the Department of Information Resources (DIR) Store.

5. Purchaser Training Opportunities
Procurement and contracting professionals should have all of the tools necessary to perform tasks that result in best value contracts and acquisitions for the citizens of Texas. Our Training and Certification Program offers Certified Texas Purchaser (CTP), Certified Texas Procurement Manager (CTPM) and Certified Texas Contract Manager (CTCM) training throughout the year. You will join the ranks of professionals whose training impacts and enriches their organizations’ financial success! Let your talents shine, and see where you can make a difference! Sign up for training opportunities today by visiting the Training and Certification section of our Web site. Contact Training Specialist Judy Ousley by e-mail at judy.ousley@cpa.state.tx.us or by phone at (800) 531-5441, ext. 3-9995 or direct in Austin at (512)463-9995 for more specific information.

6. TIBH Term Contracts
Hundreds of quality products and services are available from Texas Industries for the Blind and Handicapped (TIBH). Commodity items and services offered in the TIBH catalogue are reviewed and approved by the Texas Council on Purchasing from People with Disabilities (TCPPD). Purchases of products and services approved by the TCPPD from the TIBH catalogue do not require competitive bidding. Please visit the TIBH Web site or TPASS Term Contracts for more information.

June 16, 2008

Texas Cooperative Purchasing Program Announcements from the Texas Procurement and Support Services Division of the Texas Comptroller of Public Accounts

1. The Texas CO-OP Program has a New Coordinator
My name is Charlene Rendon and I am the new Texas Cooperative Purchasing Program Coordinator. I will serve as your primary contact for CO-OP membership, training and information. Please feel free to contact me at any time with questions, comments or suggestions for program improvements. You may also contact the Procurement Customer Service Team at (512)463-3034 or by e-mail at procurement_info@cpa.state.tx.us.

2. Important Reminder
Please remember to send the required requisition form to the Procurement Operations Section of the Texas Procurement and Support Services Division (TPASS) of the Texas Comptroller of Public Accounts when ordering from Term Contracts, TXMAS or Food Schedules. This information allows us to track state contract spending and achieve greater buying power on future contracts. This increased buying power translates into lower prices and tax dollar savings. For more information on how to place these and other types of orders, please access the CO-OP forms library.

3. The Centralized Master Bidder’s List (CMBL) is NOT an Approved Vendor List
Vendors register on the CMBL and pay a $70 registration fee to be notified of bid opportunities. Vendors listed on the CMBL do not necessarily have a current state contract. The state of Texas does not have a list of approved vendors. To view vendors who have been awarded state contracts, please search the Term Contracts, TXMAS Contracts, Open Market Contracts with the Piggyback Clause, or the Department of Information Resources (DIR) Store at www.cpa.state.tx.us/procurement/prog/coop/.

4. Call for Input on Library Purchases
The state term contract for library supplies (security strips, repair materials, book ends, etc.) will soon go out for bid. The Procurement Operations Section of the CPA’s Texas Procurement and Support Services division is requesting information from CO-OP members regarding this contract. Your input will help get the best possible price for these products and better meet the needs of our members. If you intend to buy library supplies in the coming year, please contact Melissa McIlroy by e-mail at melissa.mcilroy@cpa.state.tx.us or by phone at (512)463-3174.

5. Purchaser Training Opportunities
TPASS firmly believes that procurement and contracting professionals should have all of the tools necessary to perform tasks that result in best value contracts and acquisitions for the citizens of Texas. TPASS’ Training and Certification Program offers Certified Texas Purchaser (CTP) Certified Texas Procurement Manager (CTPM), and Certified Texas Contract Manager (CTCM) training throughout the year. You will join the ranks of professionals whose training impacts and enriches their organizations’ financial success! Let your talents shine, and see where you can make a difference! Sign up for TPASS' training opportunities today by visiting the Training and Certification section of our web site. Contact Training Specialist Judy Ousley by e-mail at judy.ousley@cpa.state.tx.us or by phone at (512)463-9995 for more specific information.

6. Momentum 2008
TPASS’ Purchasing Operations and Customer Service Manager, Elton Brock, and I will attend the Texas Public Purchasing Association’s Momentum 2008 Conference on South Padre Island on June 25th. We will give a presentation describing the future direction of TPASS as well as the strategic efforts currently underway to obtain optimal pricing and increased ease of state contract utilization. Please join us for this exciting and informative presentation!

7. TIBH Term Contracts
Hundreds of quality products and services are available from TIBH Industries. Commodity items and services offered in the TIBH catalogue are reviewed and approved by the Texas Council on Purchasing from People with Disabilities (TCPPD). Purchases of products and services approved by the TCPPD from the TIBH catalogue do not require competitive bidding. Please visit the TIBH website or TPASS Term Contracts for more information.

November 8, 2007

CMBL Not an Approved Vendor List and Contract Updates

  1. CMBL is NOT an approved vendor list.
  2. Updated CO-OP Forms
  3. New Book and Periodical Term Contract
  4. New Garbage Can Contract
  5. Online Contract Purchase Orders

1) CMBL is NOT an approved vendor list.
The Centralized Master Bidders List (CMBL) is not an approved vendor list for the State of Texas. Vendors register on the CMBL and pay $70 annually to be notified of State of Texas bid opportunities over $25,000. Vendors on the CMBL do not necessarily have an awarded state contract. The State of Texas does not have an approved vendor list. To view vendors who have awarded contacts, please search the Term Contracts, TXMAS Contracts, and Piggyback Contracts. http://www.window.state.tx.us/procurement/

2) Updated CO-OP Forms
Updated CO-OP Forms are available in the CO-OP forms library at: http://www.window.state.tx.us/procurement/prog/coop/coopform/ The forms now reference the Texas Comptroller of Public Accounts instead of the Texas Building and Procurement Commission. Please use the new forms.

3) New Book and Periodical Term Contract
Term Contract 715-N1-Print Materials and Multimedia was awarded in September. CPA collaborated with the Texas State Library and Archives Commission (TSLAC) to revise this contract to meet the needs of the libraries across the state. This collaboration has resulted in a more comprehensive contract which includes 30 categories and 14 vendors.

The Book Contract features aggressive discounts and is of particular interest to libraries and school districts. In the next few days, we will also include a user-friendly discount matrix and specific contract ordering instructions in the General Contract Instructions.

Ordering Instructions
Please submit the Non-Automated Purchase Order Form to CPA and to the vendor. Complete one purchase order per vendor. A purchase order can include multiple categories for one vendor. Multiple vendors cannot be included on the same purchase order. You may wish to submit this order as a blanket purchase order. A blanket purchase order is used when an ordering entity has a repetitive need for a good or service on an "as required" basis. The benefit is that the ordering entity can order the items as needed and does not need to submit copies of individual orders to CPA.

4) New Garbage Can Contract
Term Contract 450-A2 Refuse Containers (2 wheel container carts) is awarded and available on the term contract website.

5) Online Contract Purchase Orders
Did you know that you can view your processed State of Texas Purchase Orders online? http://www2.cpa.state.tx.us/conpo/agency/index.html Scroll down and click on your entity's name. This page lists all of the term contract purchase orders for your entity for the past year. Please bookmark that page. If your entity isn't listed, then you haven't ordered any items through term contracts in the past year. Purchase orders are posted to this website the next day after processing.

October 12, 2007

New Contact Information

State of Texas CO-OP: New Contact Information
Please update your file with the new contact information. Thank you.

Mailing Address:

CO-OP Program
Texas Comptroller of Public Accounts
PO Box 13186
Austin, TX 78711-3186
coop@cpa.state.tx.us

Phone: (512) 463-3368
Fax: 1-800-472-5463 or (512) 936-COOP (2667)

June 12, 2007

Procurement Regional Training and Procurement Card Training

  • 1. Procurement Training Event in San Antonio on June 14, 2007
  • 2. Regional Training Event in Pflugerville on Wednesday, June 20, 2007
  • 3. State of Texas Procurement/Travel Card Webinar on Friday, June 22

1) Procurement Training Event in San Antonio on June 14, 2007

8:30 a.m. - 4:00 p.m.

Please join us for the Texas Procurement Training Workshop on Thursday, June 14th in San Antonio. Register online and download the flyer at: https://www.lonestarregistration.com/txmas/index.php

We apologize for the inconvenience if you have received this message twice. The message was first caught by spam filters, and therefore many members did not receive the information. Please feel free to call us if you have any questions.

2) Regional Training Event in Pflugerville on Wednesday, June 20, 2007

State of Texas CO-OP Training
Date: Wednesday, June 20, 2007
Time: 8:30 a.m. – Noon
Cost: FREE
Location:
Pflugerville Fire Department
203 East Pecan Street
Pflugerville, TX 78660
Hosted by the Pflugerville Fire Department

The State of Texas CO-OP provides the State's volume purchasing power to local governments and assistance organizations.

Learn how to:

  • Use the TPASS Web Site
  • Find State Vendors
  • Search Term and TXMAS Contracts
  • Order from State Contracts
  • Utilize the Catalog Purchasing Method

Please RSVP to coop@cpa.state.tx.us by June 18th.
Please include your name, phone number, email address, and organization.
Call 512-463-3336 if you have any questions.
This training is worth 3.5 continuing education hours for Certified Texas Purchasers or Certified Texas Purchasing Managers.

3. State of Texas Procurement/Travel Card Webinar on Friday, June 22

JPMorganChase invites you to join us for an online conference to learn more about

The State of Texas Procurement Card Program

Date: Friday, June 22, 2007

Time: 2:00 - 3:30 p.m. CST

Discover how the State of Texas Procurement Card Program can help your organization:

  • Streamline the procurement process for low dollar expenses
  • Simplify the payment process and reduce the number of purchase orders issued
  • Customize spending controls for each card
  • Safely delegate purchasing authority while maintaining accountability
  • Use the Internet for reporting, accounting allocation, and downloading data

Question and Answer Session immediately following presentation
RSVP: While you don't need a reservation to attend, please test the Web link below. If you can't access our meeting site, contact Melissa Larson at (512) 479-5890.
MEETING LOG-ON INSTRUCTIONS:

  1. Click the following meeting URL or type or copy it into your browser: https://www.livemeeting.com/cc/emeetingplace/join?id=SOT+2007&role=attend&pw=337997
  2. If prompted, please enter your name, the meeting ID: SOT 2007, and the meeting key: 337997 (some computers pre-fill this data). Then click Enter. Upon entering, you will be prompted to enter your e-mail address and company name.
  3. Access the audio for the meeting by dialing 1 (800) 972-9818; when prompted, enter 22159385.
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