The list below serves as an archive of notices sent to State of Texas CO-OP members.
Texas Cooperative Purchasing Program Announcements from the Texas Procurement and Support Services Division
August 13, 2015
The Texas CO-OP Program will be an exhibitor at the Texas Association of Counties Conference Aug. 25 – Aug. 27 and the Texas Housing Association Annual Conference Aug. 18 – Aug. 19
August 12, 2015
1. The Texas CO-OP Program has a New Coordinator
My name is Whitney Perkins and I am the new Texas Cooperative Purchasing Program Coordinator. I will serve as your primary contact for CO-OP membership, training and information. Please feel free to contact me at any time with questions, comments or suggestions for program improvements at email@example.com or 512-463-3368.
2. TxSmartBuy System Enhancements
Contract/Contractor Search: A new search tool has been added to the Contracts section of TxSmartBuy. Now, you can conduct a search to narrow down a list of contracts or contractors and then view the related items in the main item search. This new search is helpful if you only know a dealer name, an NIGP class number, the Federal GSA schedule number or another specific detail and want to drill down to information or item search results related to that specific data point. You can also switch the search results to list matching Contracts or list matching Contractors. Try it out!
New Shared Address Book: Your address book has been upgraded to a group-level address book of addresses available just for your organization. The list of addresses are now shared by all purchasers from your respective Agency or CO-OP (access Addresses via the left-hand menu link). Ad hoc addresses will continue to work as is.
A superuser from your Agency/CO-OP has been designated with add/edit/deactivate permissions to make changes on your behalf. To request changes, look up your Superuser contact via the link posted below. If the superuser for your agency is incorrect, please have your procurement manager contact firstname.lastname@example.org.
Multiple Edits for One POCN: Purchasers can now edit the header area AND multiple lines to submit all PO changes together to create one POCN.
More Editable Fields on POCNS: More header level fields can be edited, including the Internal Tracking Number, Attached files, Note to Contractor and Billing address.
Relevant Status Names: The system now provides more specific, relevant status updates for both the Requisition and PO, such as: Requisition on Hold, PO(s) Processing, PO(s) Issued, POCN Processing, POCN Issued, PO Canceled.
More Requisition Information: Purchase Requisition Detail views are now available for every purchase req. Once the related PO(s) are issued, the Requisition Details page will provide a link to the PO Details view for any POs generated. See Purchase Requisitions.
Reorder: Purchasers can use the new "Reorder" button from either the Requisition Details page OR the Purchase Order Details page. TxSmartBuy will create and name a fresh cart based on the previous requisition or PO for purchasers to edit.
Share PO: Each PO Details page also provides a Share PO button that will email a link to share a TxSmartBuy cart based on that PO as well as the link to the PO PDF.
Revision Tracking: The "Last Revised Date" will appear at the top of each PO Details page and the revision number will be displayed on the PO PDF and on the main list view of all Purchase Orders.