This is not an official Purchase Order
 |
OPEN MARKET PURCHASE ORDER |
REFERENCE COPY |
INVOICE ADDRESS:
TXDOT TXDOT -FIN, VOUCHER PROC PO NUMBER: 8-000609
125 E 11TH ST REQ NUMBER: 60129-8-33454-E
AUSTIN TX 78701-2483 PO DATE: 07/14/08
FIN_INVOICES@DOT.S TX 79114 EXPIRE DATE: 05/29/10
DESTINATION IF DIFFERENT 1-75-133-8536-3 COMP
POST REGIONAL SUPPLY CENTER PHILLIPS LUMBER CO.
709 SOUTH BROADWAY 110 S BROAD STREET
POST TX 79356 CEDAR HILL TX 75104
806-495-3531, FAX TX 6
THIS IS ON BEHALF OF THE TEXAS DEPARTMENT OF
TRANSPORTATION (TXDOT) TO ESTABLISH A BLANKET
PURCHASE ORDER FOR READY MIX CEMENT CONCRETE.
REPORTING:
THE VENDOR SHALL PROVIDE TPASS, BY CLOSE OF
BUSINESS ON THE TENTH WORKING DAY OF EACH MONTH,
A REPORT OF THE EXPENDITURES UNDER THE CONTRACT
FOR THE PREVIOUS MONTH.
THE REPORT SHOULD BE SENT TO THE ATTENTION OF THE
TPASS CONTRACT MANAGEMENT OFFICE (CMO).
THE REPORT MAY BE SENT BY E-MAIL:
tpass_cmo@cpa.state.tx.us
OR MAILED TO:
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
ATTN: CMO - TPASS DIVISION
PO BOX 13186
AUSTIN TX 78711-3186
TPASS CONTRACT MANAGEMENT MAY ALSO REQUEST, IN
WRITING, AD HOC REPORTS. THE REPORT(S) SHALL BE
DUE NO LATER THAN FIVE (5) WORKING DAYS FROM THE
DATE OF THE REQUEST.
FORMAT AND CONTENT OF ALL REPORTS SHALL BE
PRESCRIBED BY THE CPA/TPASS-CMO. THE DATA
ELEMENTS FOR THE REPORTS MAY INCLUDE BUT NOT
BE LIMITED TO:
-AGENCY NAME
-CPA PURCHASE ORDER NUMBER
-REQUISITION NUMBER
-CALL OUT/RELEASE NUMBER PROVIDED BY AGENCY
-PURCHASE ORDER LINE ITEM(S) PROCESSED FOR CALL
OUT/RELEASE
-QUANTITY ORDERED AND SHIPPED FOR EACH LINE ITEM
-INVOICE NUMBER AND DATE
THIS REPORTING REQUIREMENT MAY NOT APPLY TO A ONE
TIME PURCHASE, HOWEVER, TPASS-CMO RESERVES THE
RIGHT TO REQUEST A REPORT FROM THE VENDOR.
AGENCY POINT-OF-CONTACT:
NAME: ROSE ATOM
PHONE: 512-374-5408
EMAIL: RATOM@DOT.STATE.TX.US
VENDOR POINT-OF-CONTACT:
DELIVERY COORDINATION:
NAME: TIM MARTIN
PHONE NO.: (972) 291-7121
FAX NO.: (972) 291-7142
E-MAIL: TMARTINPLC@YAHOO.COM
ACCOUNTING AND/OR INVOICES:
NAME: ROBIN PHILLIPS
PHONE NO.: (972) 291-7121
FAX NO.: (972) 291-7142
E-MAIL: ROBOMOM66@HOTMAIL.COM
THE QUANTITIES SHOWN ARE ESTIMATES ONLY. NO
GUARANTEE OF ANY MINIMUM OR MAXIMUM PURCHASE IS
MADE OR IMPLIED.
THE AGENCY WILL ONLY ORDER THE AMOUNT NEEDED TO
SATISFY OPERATING REQUIREMENTS WHICH MAY BE MORE
OR LESS THAN INDICATED. THE VENDOR AGREES NOT TO
SHIP ANY MATERIALS UNTIL INSTRUCTIONS ARE
RECEIVED FROM THE AGENCY. DELIVERY WILL BE
REQUESTED EITHER IN WRITING OR VERBALLY AND
CONFIRMED IN WRITING BY THE AGENCY.
THE ISSUANCE OF A PURCHASE ORDER IS NOT A REQUEST
TO DELIVER UNLESS THE PURCHASE ORDER STATES
OTHERWISE.
THE VENDOR SHALL MAKE DELIVERY TO THE SPECIFIED
F.O.B. POINT WITHIN THIRTY (30) CALENDAR DAYS
FROM NOTIFICATION TO SHIP.
THE PURCHASE ORDER EXPIRES 24 MONTHS
AFTER PURCHASE ORDER DATE. THE PURCHASE ORDER MAY
BE RENEWED FOR AN ADDITIONAL PERIOD OF TIME NOT
EXCEEDING THE ORIGINAL PERIOD OF TIME, PROVIDED
BOTH PARTIES AGREE TO DO SO IN WRITING PRIOR TO
THE EXPIRATION DATE OF THE ORIGINAL PURCHASE
ORDER.
THE RENEWED PURCHASE ORDER SHALL BE FOR THE
ORIGINAL AWARDED UNIT PRICE, TERMS AND
CONDITIONS, PLUS ANY CPA APPROVED CHANGES.
NOTICE: MULTI-TIERED ORDERS HAVE BEEN ISSUED TO
TWO (2) VENDORS WHERE POSSIBLE FOR THE
MATERIAL INCLUDED IN THIS ORDER. EACH ITEM
INDICATES THE CATEGORY OF THE AWARD, I.E.,
PRIMARY OR SECONDARY.
PRIMARY VENDORS WILL BE USED FIRST, THEN
SECONDARY VENDORS, WHEN THE PRECEDING VENDOR
IS UNABLE TO MEET IMMEDIATE AGENCY NEEDS.
READY MIX DRY CONCRETE MEETING REQUIREMENTS OF
ASTM C387 "STANDARD SPECIFICATIONS FOR PACKAGED
DRY, COMBINED MATERIALS FOR MORTAR AND CONCRETE".
MATERIAL WILL BE USED TO SET TRAFFIC SIGN POSTS
AND SHOULD BE A MIX FOR THIS PURPOSE.
TO BE ORDERED IN TRUCKLOAD QUANTITIES, APPROXI-
MATELY FOURTEEN (14) PALLETS (80 BAGS PER
PALLET).
SPECIAL INSTRUCTIONS:
SHALL BE DELIVERED ON 48" X 40" PALLETS WITH TWO
(2) ENTRIES FRONT AND BACK, MADE OF HEAVY OAK.
PALLETS SHALL BE FASTENED BY NAILS, SCREWS, OR
BOLTS.
STAPLE FASTENERS ARE PROHIBITED.
PALLETS SHALL BE NEW OR LIKE NEW (PREMIUM OR
GRADE A RATED CONDITION. PALLETS SHALL BE
DESIGNED AND CONSTRUCTED TO SUPPORT LOADS OF UP
TO 3,500 LBS. WITHOUT CRACKING OR DEFORMING,
DURING MULTIPLE CARGO MOVES. PALLETS WHICH DO
NOT MEET THE ABOVE REQUIREMENTS AND ARE NOT
SUITABLE FOR THE INTENDED USE SHALL BE REPLACED
BY THE VENDOR WITHIN THREE (3) BUSINESS DAYS, AT
NO ADDITIONAL COST TO TXDOT. PALLETS OF CONCRETE
MUST BE SHRINKED WRAPPED WITH ADEQUATE PLASTIC
WRAP FOR RE-SHIPMENT.
150-12
1. PRIMARY 48000 BAG 2.60 124,800.00
CONCRETE, READY MIX, PRE-MIXED, TO BE SHIPPED IN
40 LB. MULTI-WALLED WEATHERPROOF BAGS. TO BE
PALLETIZED ON NON-RETURNABLE PALLETS, APPROXI-
MATELY 80 BAGS PER PALLET.
NOTE: PALLETS MUST BE SHRINK WRAPPED FOR
SHIPMENT.
C/O DARRELL REECE
TELEPHONE: (806) 495-3531
DELIVERIES SHALL BE MADE BETWEEN 8 AM AND 4 PM
MONDAY THRU FRIDAY, EXCEPT ON REGULARLY OBSERVED
STATE OR FEDERAL HOLIDAYS.
DHT 155295
ALL TRUCK DELIVERIES SHALL COMPLY WITH ITEM 7.8
OF THE 2004 TXDOT STANDARD SPECIFICATIONS FOR
CONSTRUCTION AND MAINTENANCE OF HIGHWAYS, STREETS
AND BRIDGES.
READY-MIXED CONCRETE
THE STATE OF TEXAS WILL PERMIT A "UNIT
PRICE" ADJUSTMENT QUARTERLY (EVERY 90
DAYS) BASED ON CHANGES TO THE PRODUCER
PRICE INDEX (PPI) FOR READY-MIXED
CONCRETE (COMMODITY CODE 1333)
UNLESS OTHERWISE INDICATED, THE PRICE
INDEX SHALL BE THE SPECIFIED INDEX AS
PUBLISHED BY THE U.S. DEPARTMENT OF
LABOR, BUREAU OF LABOR STATISTICS,
WASHINGTON, DC, 20212, WEB-SITE LOCATION:
http://www.bls.gov
THE BASELINE PRICE INDEX SHALL BE THE
PRICE POSTED FOR THE MONTH ON WHICH
THE BID OPENED. THE ALLOWABLE PERCENT
CHANGE SHALL BE CALCULATED BY SUB-
TRACTING THE BASELINE PRICE INDEX FROM
THE PRICE POSTED FOR THE MONTH IN WHICH
THE PRICE ADJUSTMENT IS REQUESTED (AT
LEAST 90 DAYS FROM BID OPENING) AND
DIVIDING THE RESULTS BY THE BASELINE
PRICE. THIS IS THE ALLOWABLE PERCENT
CHANGE.
SUBSEQUENT BASELINE PRICE WILL BE THE
CURRENT UNIT PRICE SUBTRACTED FROM THE
PRICE POSTED FOR THE MONTH ADJUSTMENT IS
REQUESTED (AT LEAST 90 DAYS FROM LAST
INCREASE) AND DIVIDING THE RESULTS BY
THE CURRENT BASELINE PRICE. THIS IS THE
ALLOWABLE PERCENT CHANGE.
THE ALLOWABLE PERCENT CHANGE SHALL BE
ROUNDED TO THE NEAREST ONE-HUNDREDTH
OF ONE PERCENT AND SHALL BE THE MAXIMUM
UNIT PRICE ADJUSTMENT PERMITTED. THE
VENDOR MAY OFFER PRICE DECREASES IN
EXCESS OF THE ALLOWABLE PERCENT CHANGE.
VENDOR SHALL REQUEST UNIT PRICE ADJUST-
MENTS IN WRITING IN ACCORDANCE WITH THE
PURCHASE ORDER PROVISIONS. ALL
ADJUSTMENTS SHALL BE SUPPORTED BY
ACCEPTABLE DOCUMENTATION OF THE COST
INCREASE/DECREASE. TXDOT WILL RESPOND
TO VENDORS PRICE ADJUSTMENT REQUESTS
WITHIN 30 DAYS FROM RECEIPT BY GSD
PURCHASING OFFICE.
PAYMENT:
PAYMENT SHALL BE MADE THIRTY (30) CALENDAR DAYS
AFTER THE LATER OF (1) THE DATE AN UNCONTESTED
INVOICE IS RECEIVED, (2) THE DATE GOODS ARE
RECEIVED, AND (3) THE DATE SERVICES ARE
COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
SUSPENSION, DEBARMENT, AND TERRORISM: VENDOR
CERTIFIES THAT THE VENDOR AND ITS PRINCIPALS ARE
ELIGIBLE TO PARTICIPATE IN THIS TRANSACTION AND
HAVE NOT BEEN SUBJECTED TO SUSPENSION, DEBARMENT,
OR SIMILAR INELIGIBILITY DETERMINED BY ANY
FEDERAL, STATE OR LOCAL GOVERNMENTAL ENTITY AND
THAT VENDOR IS IN COMPLIANCE WITH THE STATE OF
TEXAS STATUTES AND RULES RELATING TO PROCUREMENT
AND THAT VENDOR IS NOT LISTED ON THE FEDERAL
GOVERNMENT'S TERRORISM WATCH LIST AS DESCRIBED
IN EXECUTIVE ORDER 13224. ENTITIES INELIGIBLE FOR
FEDERAL PROCUREMENT ARE LISTED AT
http://www.epls.gov
PIGGYBACK CLAUSE: THIS OPEN MARKET PURCHASE ORDER
IS AVAILABLE FOR USE BY ALL STATE AGENCIES AND
QUALIFIED ENTITIES PARTICIPATING IN THE TEXAS
COMPTROLLER OF PUBLIC ACCOUNTS (CPA) COOPERATIVE
PURCHASING PROGRAM (CO-OP) PROVIDING THERE IS NO
CONFLICT WITH ANY APPLICABLE STATUTES, RULES,
POLICIES OR PROCEDURES.
THIS OPEN MARKET PURCHASE ORDER WAS COMPETITIVELY
BID IN ACCORDANCE WITH APPLICABLE STATE OF TEXAS
PURCHASING STATUTES, RULES, POLICIES AND
PROCEDURES. STATE AGENCIES AND ACTIVE CPA CO-OP
ENTITIES MAY USE THE PRICES SHOWN IN THIS OPEN
MARKET PURCHASE ORDER TO ISSUE THEIR OWN PURCHASE
ORDERS. ARRANGEMENTS FOR DELIVERY OF GOODS,
INCLUDING APPLICABLE FREIGHT CHARGES IF OUTSIDE
THE ORIGINAL GEOGRAPHIC DELIVERY AREA, ARE
CONTINGENT UPON MUTUAL AGREEMENT OF THE STATE
AGENCY OR ACTIVE CPA CO-OP ENTITY AND THE
VENDOR. THE STATE AGENCY OR ACTIVE CPA CO-OP
ENTITY'S PURCHASE ORDER ISSUED AGAINST THIS OPEN
MARKET PURCHASE ORDER SHOULD REFERENCE THE CPA
ISSUED STATE OF TEXAS PURCHASE ORDER NUMBER AND
REQUISITION NUMBER AND BE SENT DIRECTLY TO THE
AWARDED VENDOR.
VENDOR COMPLIANCE: IF THE STATE AGENCY OR ACTIVE
CPA CO-OP ENTITY ENCOUNTERS RESISTANCE FROM A
VENDOR NOT COMPLYING WITH THE TERMS AND
CONDITIONS OF THIS OPEN MARKET PURCHASE ORDER,
THE STATE AGENCY OR ACTIVE CPA CO-OP ENTITY MUST
ATTEMPT TO RESOLVE THE ISSUE BY CONTACTING THE
VENDOR DIRECTLY. IF A SATISFACTORY RESOLUTION
CAN NOT BE REACHED, THE STATE AGENCY OR ACTIVE
CPA CO-OP ENTITY SHOULD FILE A VENDOR
PERFORMANCE RESOLUTION REPORT WITH THE CPA. THE
CPA IS NOT RESPONSIBLE FOR RESOLVING
NON-PERFORMANCE ISSUES INCLUDING BUT NOT LIMITED
TO FUNDING, INVOICE PROCESSING, RENEWAL OR
CANCELLATION.
THE TEXAS HEALTH AND SAFETY CODE CHAPTER 502 SECTION 502.006 REQUIRES
CHEMICAL MANUFACTURERS AND DISTRIBUTORS TO PROVIDE MATERIAL SAFETY DATA
SHEETS (MSDS'S) FOR HAZARDOUS MATERIALS SOLD. PRODUCTS COVERED BY THIS
ACT MUST BE ACCOMPANIED BY A MATERIAL SAFETY DATA SHEET AND SUCH PRODUCTS
MUST BE LABELED IN COMPLIANCE WITH THE LAW.
***PUT REQ # AND ORDER # ON ALL PKGS*** TOTAL THIS ORDER $124,800.00
L/LOR / 837/BC008 TERMS NET
DELIVERY DAYS:
This is not an official Purchase Order