This is not an official Purchase Order


OPEN MARKET PURCHASE ORDER


REFERENCE COPY


     INVOICE ADDRESS:
     TDCJ/ID                                                  PO NUMBER:  8-000055
     ACCOUNTS PAYABLE                                        REQ NUMBER:  696-8-99490-F
     P O BOX 4018                             696-477           PO DATE:  09/01/07
     HUNTSVILLE TX 77342-4018                               EXPIRE DATE:  08/31/13
 
     DESTINATION IF DIFFERENT                              1-43-185-7001-8    COMP
     SEE SPECIFICATIONS                                      KEEFE SUPPLY COMPANY
                                                             3101 MARQUIS DRIVE, SUITE 200
                                                             GARLAND TX 75042
        EFFECTIVE SEPTEMBER 1, 2007, PURSUANT TO HB3560,
        80TH LEGISLATURE, THE PROCUREMENT AND CONTRACTING
        POWERS AND DUTIES PERFORMED BY THE TEXAS BUILDING
        AND PROCUREMENT COMMISSION (TBPC) WILL BE
        TRANSFERRED TO THE TEXAS COMPTROLLER OF PUBLIC
        ACCOUNTS (CPA). FOR PURPOSES OF AN AWARDED
        PURCHASE ORDER, USE OF THE NAME TEXAS BUILDING
        AND PROCUREMENT COMMISSION INCLUDES THE TEXAS
        COMPTROLLER OF PUBLIC ACCOUNTS AS THE SUCCESSOR
        AGENCY WITHOUT THE NECESSITY OF EXECUTING
        ADDITIONAL DOCUMENTS.
        THIS IS A BLANKET PURCHASE ORDER FOR THE PURCHASE
        OF FOOD, TUNA, CHUNK LIGHT IN WATER. ITEM(S)
        INTENDED USE IS FOR RESALE IN TDCJ COMMISSARY
        FACILITIES WITHIN PRISON UNITS STATEWIDE.
        PERIOD COVERED IS FROM SEPTEMBER 1, 2007 THRU
        AUGUST 31, 2008. THE BLANKET PURCHASE ORDER MAY
        BE RENEWED FOR FIVE ADDITIONAL ONE YEAR PERIODS.
        BOTH PARTIES SHALL AGREE TO RENEW IN WRITING
        PRIOR TO AUGUST 31 OF THE CURRENT TERM.  TDCJ
        CONTRACTS AND PROCUREMENT DEPARTMENT NORMALLY
        WILL REQUEST TO RENEW A CONTRACT A MINIMUM
        OF TWO MONTHS PRIOR TO THE END OF THE CURRENT
        BLANKET PURCHASE TERM.  IF RENEWED, EACH RENEWAL
        YEAR WILL EXPIRE ON AUGUST 31. RENEWALS ARE
        SUBJECT TO THE SAME TERMS AND CONDITIONS AS THE
        ORIGINAL BLANKET PURCHASE ORDER, AND ANY CHANGES
        ISSUED  THEREOF.
 
        RENEWAL PERIODS WOULD BE AS FOLLOWS:
 
        1ST RENEWAL - SEPTEMBER 1, 2008 THRU AUGUST 31,
        2009
        2ND RENEWAL - SEPTEMBER 1, 2009 THRU AUGUST 31,
        2010
        3RD RENEWAL - SEPTEMBER 1, 2010 THRU AUGUST 31,
        2011
        4TH RENEWAL - SEPTEMBER 1, 2011 THRU AUGUST 31,
        2012
        5TH RENEWAL - SEPTEMBER 1, 2012 THRU AUGUST 31,
        2013
 
        PRICE INCREASES OR DECREASES MAY BE ALLOWED ON
        RENEWAL YEARS.  ANY PRICE CHANGE WILL BE
        EVALUATED AGAINST THE PRODUCER PRICE INDEX (PPI)
        AND/OR A MARKET SURVEY CONDUCTED BY TDCJ.  THE
        PPI THAT WILL BE USED IS WPU03810641.  BASELINES
        FOR PPI WILL BE THE INDEX ANNOUNCED FOR THE MONTH
        OF AUGUST, 2007.
        AGENCY POINT-OF-CONTACT:
 
        AGENCY: TDCJ
        CONTACT INFORMATION:
        NAME:  CARRIE RINGO, CTP
        PHONE: (936) 437-7057
        EMAIL: CARRIE.RINGO@TDCJ.STATE.TX.US
        GENERAL REQUIREMENTS:
 
        VENDOR AGREES TO COMPLY WITH ALL GENERAL
        REQUIREMENTS AND THE TERMS AND CONDITIONS OF THIS
        PURCHASE ORDER.  ANY CONFLICT BETWEEN THE GENERAL
        TERMS OF THIS DOCUMENT AND THE TBPC TERMS AND
        CONDITIONS THESE GENERAL REQUIREMENTS SHALL
        PREVAIL.
 
        THESE ITEMS ARE FOR RESALE; THEREFORE,
        MAINTAINING INVENTORY LEVELS IN WAREHOUSES ARE
        CRITICAL TO THE RESALE OPERATION.  FOR THIS
        REASON VENDOR PERFORMANCE AND DELIVERY TIME ARE
        IMPORTANT FACTORS IN THIS SOLICITATION.  POOR
        VENDOR PERFORMANCE OR DELIVERY TIMES OUTSIDE OUR
        PREFERRED MAY BE CAUSE FOR CANCELLATION OF THE
        CONTRACT.
 
        DELIVERY IS PREFERRED WITHIN 21 CALENDAR DAYS
        FROM ANY BLANKET PURCHASE ORDER RELEASE.
        TRUCK LOAD AND/OR PALLET QUANTITIES ARE NOT
        GUARANTEED. IN CASES WHERE PALLET QUANTITIES ARE
        ORDERED, ALL PRODUCTS ARE TO BE SHIPPED AND
        SECURED ON A STANDARD 4-WAY WOODEN PALLET (40" X
        48"). PALLETS WILL NOT BE EXCHANGED.
 
        ORDERS WILL BE BASED ON WAREHOUSE QUANTITIES AND
        USAGE.
 
        QUANTITIES LISTED ARE ESTIMATES ONLY AND SHOULD
        NOT BE CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE
        AGENCY MUST ORDER. QUANTITIES ARE ESTIMATES BASED
        UPON PREVIOUS AND PROJECTED USAGE FOR A ONE-YEAR
        PERIOD. ORDERS WILL BE PLACED ON AN "AS NEEDED
        BASIS". ANY QUANTITIES NOT ORDERED OR DELIVERED
        BY AUGUST 31 OF EACH CONTRACT YEAR WILL
        AUTOMATICALLY BE CANCELLED. THE STATE RESERVES
        THE RIGHT TO CANCEL THIS CONTRACT, WITHOUT CAUSE,
        WITH A THIRTY (30) DAY WRITTEN NOTICE TO VENDOR.
        THE STATE SHALL NOT BE RESPONSIBLE FOR ANY
        REMAINING INVENTORY THAT A VENDOR MY HAVE AT THE
        CONTRACT TERMINATION.
 
        DURING THE TERM OF THIS CONTRACT, WITH WRITTEN
        NOTIFICATION TO THE VENDOR, THE TDCJ RESERVES THE
        RIGHT TO CANCEL ANY ITEM(S), AND/OR INCREASE OR
        DECREASE THE QUANTITY OF ANY ITEM(S).
        NO QUANTITIES OF ANY ITEMS ARE ORDERED BY THE
        EXECUTION OF THE BLANKET PURCHASE ORDER.  VENDOR
        SHALL HAVE NO OBLIGATION TO PROVIDE ITEM(S)
        COVERED BY A BLANKET PURCHASE ORDER UNLESS AND
        UNTIL AN INDIVIDUAL RELEASE IS ISSUED BY TDCJ
        INDICATING QUANTITY OF ITEM(S) ORDERED AND
        DELIVERY REQUIREMENTS.
 
        TDCJ, WITHOUT INVALIDATING THE BLANKET PURCHASE
        ORDER, MAY ORDER CHANGES WITHIN THE GENERAL SCOPE
        OF THE BLANKET PURCHASE ORDER CONSISTING OF
        ADDITIONS, DELETIONS, EXTENSIONS, OR OTHER
        REVISIONS. ALL SUCH CHANGES WILL BE AUTHORIZED BY
        A PURCHASE ORDER CHANGE NOTICE EXECUTED BY A TDCJ
        AUTHORIZED PURCHASER.
 
        TDCJ RESERVES THE RIGHT TO MAKE AWARDS BASED ON
        INDIVIDUAL ITEMS, GROUP OF ITEMS, OR THE ENTIRE
        LIST OF ITEMS, WHICHEVER THE AGENCY DEEMS TO BE
        IN THE BEST INTEREST OF THE STATE.
        THE ITEM SHIPPED FOR THE DURATION OF THE CONTRACT
        MUST BE THE SAME AS THE SAMPLE PROVIDED. IF THE
        QUALITY OF THE DELIVERED ITEM VARIES FROM THE
        SAMPLE PROVIDED, TDCJ RESERVES THE RIGHT TO
        CANCEL AND RE-AWARD OR RE-ADVERTISE THE ITEM.
        ANY ADDITIONAL COST, INCLUDING HANDLING, MAY BE
        CHARGED TO THE DEFAULTING VENDOR.
        DAMAGES:
        DAMAGE ASSESSMENTS MUST BE PAID WITH A CREDIT OR
        CHECK. REIMBURSEMENT TO THE TEXAS DEPARTMENT OF
        CRIMINAL JUSTICE.
        MAIL TO:
        TDCJ COMMISSARY WAREHOUSE
        1621 HIGHWAY 75 NORTH
        HUNTSVILLE, TEXAS 77320
        ATTN: PROGRAM ADMINISTRATOR V - WAREHOUSE MANAGER
        DELIVERY:
 
        RELEASES SHALL BE ISSUED BY THE TDCJ AUTHORIZED
        PERSONNEL REFERENCING A BLANKET PURCHASE ORDER
        RELEASE NUMBER.
 
        AUTHORIZED PERSONNEL WILL PLACE ORDERS BY
        TELEPHONE, E-MAIL, FAX, OR VIA MAIL SERVICE.
 
        TDCJ AUTHORIZED PERSONNEL:
        JIM WEBER, DIANN TRCALEK, B. K. WOODSON, ALAN
        FRY, CINDY LAMBRIGHT
        PHONE: (936) 437-4000
 
        DELIVERIES WILL BE BY APPOINTMENT ONLY,
        NOTIFYING THE TDCJ "AUTHORIZED PERSONNEL" AT
        LEAST 24 HOURS PRIOR TO VENDOR'S INTENT TO
        DELIVER.
 
        UNIT PRICES TO BE F.O.B. DESTINATION PREPAID &
        ALLOWED.
        TUNA, CHUNK LIGHT IN WATER
 
        A. CHUNK LIGHT IN WATER
 
        B. INGREDIENTS MAY INCLUDE BUT ARE NOT LIMITED
           TO: TUNA, WATER, VEGERABLE BROTH AND SALT
 
        C. PACKAGING:
 
        2. VACUUM SEALED FOR EASY OPENING
 
        D. PACKAGE SIZE: 4.23 OZ.
 
        E. CASE PACK: 48 POUCH
 
        F. PACKAGES AND CASES MUST HAVE A UPC CODE FOR
           INDIVIDUAL SALES AND RECEIVING PURPOSE.
 
        G. BRAND: FRESH CATCH
 
        393-63
    1.  TUNA, CHUNK LIGHT IN WATER                                56000   CS       26.98
                                                                                       1 ,510,880.00
        DELIVERY ADDRESS:
        TDCJ
        COMMISSARY WAREHOUSE
        1621 HWY 75 NORTH
        HUNTSVILLE, TX 77340
 
 
    2.  TUNA, CHUNK LIGHT IN WATER                                15000   CS       26.98  404,700.00
 
        DELIVERY ADDRESS:
        SNYDER E & R DISTRIBUTION CENTER
        201 NORTH KINGS HIGHWAY
        SNYDER, TX 79549
        PAYMENT:
 
        PAYMENT SHALL BE MADE THIRTY (30) CALENDAR DAYS
        AFTER THE LATER OF (1) THE DATE AN UNCONTESTED
        INVOICE IS RECEIVED, (2) THE DATE GOODS ARE
        RECEIVED, AND (3) THE DATE SERVICES ARE
        COMPLETED.
        REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
        RIGHT OF OFF SET:
 
        IN THE EVENT TDCJ DETERMINES THAT VENDOR OWES
        MONEY TO TDCJ UNDER ANY CONTRACT OR PURCHASE
        ORDER, TDCJ UPON PROVIDING VENDOR WITH WRITTEN
        NOTICE OF ITS INTENT TO OFFSET, SHALL HAVE THE
        RIGHT TO WITHHOLD MONIES DUE VENDOR WITH RESPECT
        TO THIS PURCHASE ORDER OR WITH RESPECT TO ANY
        CONTRACT OR PURCHASE ORDER WITH TDCJ AND APPLY
        SUCH MONIES TO THE MONEY DUE TDCJ.
        ELECTRONIC FUNDS TRANSFER:
 
        GOVERNMENT CODE ANN. 403.016 (C) (3) EFFECTIVE
        SEPTEMBER 1, 1998 ALLOWS STATE AGENCIES TO
        PROCESS AND TRANSMIT PAYMENTS TO VENDORS THROUGH
        ELECTRONIC FUNDS TRANSFER, BETTER KNOWN AS DIRECT
        DEPOSIT. AWARDED VENDORS NEEDING TO SET UP SUCH
        AN ACCOUNT MAY CONTACT THIS AGENCY'S ACCOUNTS
        PAYABLE AT (936) 437-8761 OR (936) 437-6357. IF
        DIRECT DEPOSIT HAS ALREADY BEEN ESTABLISHED
        THROUGH TDCJ OR ANOTHER STATE AGENCY, THE VENDOR
        IS NOT REQUIRED TO SUBMIT A NEW AUTHORIZATION
        FORM.
        SHIPPING AND INVOICE INSTRUCTIONS:
 
        FAILURE TO FOLLOW THESE SHIPPING AND INVOICE
        INSTRUCTIONS (A-H) MAY RESULT IN MERCHANDISE
        BEING REJECTED AT RECEIVING DOCK AND RETURNED TO
        THE VENDOR WITHOUT NOTICE.
 
        A. SHIP INDIVIDUAL LINE ITEMS COMPLETE
 
        B.EACH PART SHIPPED SHALL HAVE A PART NUMBER
          OR BE TAGGED WITH A PART NUMBER. IF ITEMS
          ARE SHIPPED WITHOUT A PART NUMBER THEY WILL
          BE RETURNED TO THE VENDOR
 
        C.INCLUDE OR MARK P.O. NUMBERS ON ALL PACKING
          SLIPS, CARTONS, PACKAGES, BUNDLES, ETC.
 
        D. INVOICES MUST BE SENT TO
           ACCOUNTS PAYABLE,
           P.O. BOX 4018,
           HUNTSVILLE, TX 77342-4018
 
        E. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT.
 
        F. ONLY ONE P.O. NUMBER ON AN INVOICE.
 
        G. THE INVOICE MUST BE ITEMIZED WITH THE
           DESCRIPTION, UNIT PRICE, AND EXTENSION LISTED.
 
        H. VENDOR MUST SUPPLY A VALID PAYEE
           IDENTIFICATION NUMBER (PIN) ON EACH INVOICE.
        UNIT RULES AND REGULATIONS FOR DELIVERIES AND/OR
        SERVICES:
 
        WHEN MAKING DELIVERIES TO OR PERFORMING SERVICES
        AT CORRECTIONAL FACILITIES, CONTRACTOR'S
        COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS
        REQUIRED.  THIS INCLUDES DELIVERIES TO AND
        SERVICES PERFORMED AT ALL TDCJ UNITS AND
        WAREHOUSES, OR ANY OTHER TDCJ OWNED, LEASED OR
        CONTRACTED PREMISES.  SPECIFIC REQUIREMENTS
        INCLUDE, BUT ARE NOT LIMITED TO:
 
        1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY
        SERVICE STAFF MAKING DELIVERIES OR PERFORMING
        SERVICES WITHIN A CORRECTIONAL FACILITY, AND
        THOSE AREAS WHERE OFFENDERS ARE ASSIGNED, WILL BE
        REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT
        THEIR DELIVERY OR THROUGHOUT THE DURATION OF THE
        CONTRACT AND/OR COMPLETION OF REQUIRED SERVICES.
        ALL CONTRACTOR AND/OR DELIVERY STAFF SHALL BE
        CONTRACT AND/OR COMPLETION OF REQUIRED SERVICES.
        ALL CONTRACTOR AND/OR DELIVERY STAFF SHALL BE
        REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
        STAFF.  CONTRACTOR AND/OR DELIVERY STAFF SHALL
        NOT INTERACT WITH OFFENDERS.
 
        2. ALL CONTRACTOR AND/OR DELIVERY STAFF AND
        VEHICLES ARE SUBJECT TO SEARCH AND INSPECTION
        WHILE ON TDCJ PROPERTY.
 
        3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN
        NOT IN USE.  DRIVERS ARE REQUIRED TO KEEP KEYS
        IN THEIR POSSESSION AT ALL TIMES.
 
        4. CONTRACTOR AND/OR DELIVERY STAFF SHALL NOT
        INTRODUCE ANY TYPE OF CONTRABAND ONTO ANY TDCJ
        FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE
        NOT LIMITED TO FIREARMS, KNIVES, AND WEAPONS OF
        ANY TYPE, TOBACCO OF ANY TYPE, ALCOHOL,
        CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS AND
        CELL PHONES.
 
        5. CONTRACTOR AND/OR DELIVERY EMPLOYEES' ATTIRE
        MUST BE APPROPRIATE OR COMPATIBLE WITH THE
        CURRENT BUSINESS ENVIRONMENT.
 
        6. GENERALLY, EX-OFFENDERS SHALL NOT BE ALLOWED
        INSIDE THE FENCED PERIMETER OF A FACILITY TO MAKE
        DELIVERIES OR PERFORM SERVICES UNLESS APPROVED BY
        THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-
        OFFENDER ON A UNIT OR FACILITY, WHETHER INSIDE OR
        OUTSIDE OF THE FENCED PERIMETER, IF THE WARDEN
        BELIEVES THE PERSON MAY JEOPARDIZE THE SAFE AND
        ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE A
        DANGER TO OFFENDERS OR EMPLOYEES, OR PLACE AN
        UNDUE LOGISTICAL BURDEN ON STAFF.
 
        7. MINORS AND PETS ARE PROHIBITED FROM TDCJ
        PROPERTY AND SHALL NOT BE IN DELIVERY VEHICLE.
 
        TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE
        AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS
        VIOLATED THE ABOVE RESTRICTIONS.
 
        THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
        ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE
        RULES.
        VENDOR POINT-OF-CONTACT:
 
        NAME: TERRY SCHROEDER
 
        PHONE NO.: 800/593-0039
 
        FAX NO.: 972/272-5387
 
        E-MAIL: TSCHROEDER@KEEFEGROUP.COM
        SUSPENSION, DEBARMENT, AND TERRORISM:  VENDOR
        CERTIFIES THAT THE VENDOR AND ITS
        PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
        TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
        SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
        DETERMINED BY ANY FEDERAL, STATE OR LOCAL
        GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
        COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
        RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
        NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
        WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
        ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
        LISTED AT http://www.epls.gov
         ***PUT REQ # AND ORDER # ON ALL PKGS***           TOTAL THIS ORDER            $1,915,580.00
 
  L/MYR /      285/BC007                               TERMS   NET
                                                       DELIVERY DAYS: 14
 
 
 

This is not an official Purchase Order