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INVOICE: DEPARTMENT OF PUBLIC SAFETY PO Number: 7-000806
ACCOUNTING & BUDGET CONTROL Req Number: 405-7-19857-E
PO BOX 4087 PO Date: 08/14/07
AUSTIN TX 78773-00014018 Expires: 08/07/20
VID: 1-74-249-3737
DESTINATION: DEPARTMENT OF PUBLIC SAFETY MILLER UNIFORMS & EMBLEMS INC
GENERAL STORES 650 CANION STREET
108 DENSON DRIVE AUSTIN TX 78752
AUSTIN TX 78752
THIS IS A PURCHASE ORDER FOR UNIFORM RAINCOATS ON
BEHALF OF THE TEXAS DEPARTMENT OF PUBLIC SAFETY.
FEES AND NOTIFICATION: THE VENDOR WILL PAY ORBIS
ONLINE, INC. A FEE EQUAL TO:
2.0% PERCENT NOT TO EXCEED $1,500.00 OF THE TOTAL
PURCHASE ORDER OR CONTRACT AWARDED BY TBPC.
THIS FEE WILL BE DUE AND PAYABLE TO ORBIS ONLINE,
INC. WITHIN THIRTY (30) DAYS OF VENDOR RECEIVING
PAYMENT(S) FROM THE STATE.
VENDOR AGREES TO PROVIDE ORBIS ONLINE, INC. A
COPY OF EACH PURCHASE ORDER OR CALL-OUT AS MAY
APPLY TO BLANKET PURCHASE ORDERS ISSUED BY TBPC
OR THE ORDERING AGENCY WITHIN THIRTY (30) DAYS OF
VENDOR RECEIPT OF SUCH PURCHASE ORDER OR
CALL-OUT. HOWEVER, IN THE EVENT MULTIPLE
PURCHASES ARE BEING MADE ON A REGULAR BASIS, THE
VENDOR MAY PROVIDE ORBIS ONLINE A MONTHLY REPORT
IN LIEU OF PROVIDING INDIVIDUAL PURCHASE ORDERS
OR CALL-OUTS. THIS MONTHLY REPORT MUST CONTAIN
SUFFICIENT PURCHASE INFORMATION SUCH AS VENDOR'S
INVOICE NUMBERS, BUYER'S PURCHASE ORDER NUMBERS,
AGENCY REQUISITION NUMBERS, DESCRIPTION OF
PURCHASES, QUANTITIES, AND INVOICE AMOUNTS.
THE ORBIS ONLINE, INC. USER AGREEMENT CAN BE
VIEWED AT:
http://auctions.orbisonline.com/WebServices/
b2bagreement.jsp?sCustomerCode=OOB2BWS
PLEASE SUBMIT PAYMENT(S) TO:
ORBIS ONLINE, INC.
ATTN: ORFA OLGIN, ACCOUNTING MANAGER
100 NE LOOP 410 SUITE 605
SAN ANTONIO, TEXAS 78216
AGENCY POINT-OF-CONTACT INFORMATION:
NAME: RHONDA GARCIA, CTPM
PHONE: (512) 424-7626
EMAIL: rhonda.garcia@txdps.state.tx.us
AS A PART OF THE EVALUATION PROCESS FOR AWARD AND
IN COMPLIANCE WITH THE PROVISIONS OF TEXAS
GOVERNMENT CODE, TITLE 10, SUBTITLE D, SECTION
2155.074, SECTION 2155.075, SECTION 2156.007,
SECTION 2157.003 AND SECTION 2157.125, AND TEXAS
ADMINISTRATIVE CODE, TITLE 1, CHAPTER 113.6,
INFORMATION OBTAINED FROM TBPC'S VEDNOR
PERFORMANCE TRACKING SYSTEM MAY BE USED IN
EVALUATING RESPONSES TO SOLICITATIONS FOR GOODS
AND SERVICES TO DETERMINE THE BEST VALUE FOR THE
STATE. THE VENDOR PERFORMANCE TRACKING SYSTEM CAN
BE LOCATED ON THE TBPC WEBSITE AT:
http://www.tbpc.state.tx.us/vpts
ADDITIONALLY, THE DUN AND BRADSTREET SUPPLIER
INFORMATION REPORT MAY ALSO BE USED TO DETERMINE
BIDDER'S RESPONSIBILITY.
SUSPENSION, DEBARMENT, AND TERRORISM: VENDOR
CERTIFIES THAT THE VENDOR AND ITS
PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
DETERMINED BY ANY FEDERAL, STATE OR LOCAL
GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
LISTED AT http://www.epls.gov
THIS IS A BLANKET ORDER FOR RAINCOATS IN VARIOUS
SIZES AS PER THE ATTACHED SPECIFICATIONS. THE
TERM OF THIS CONTRACT IS FROM THE DATE OF AWARD
FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO
RENEW FOR TWO (2) ADDITIONAL ONE YEAR PERIODS AT
THE MUTUAL CONSENT OF BOTH PARTIES. PRICE
INCREASES WILL BE ALLOWED AT THE TIME OF RENEWAL
IF REQUESTED BY THE VENDOR AND NOT TO EXCEED 3%
PER RENEWAL YEAR.
THE QUANTITIES SHOWN ARE ESTIMATES ONLY. NO
GUARANTEE OF ANY MINIMUM OR MAXIMUM PURCHASE IS
MADE OR IMPLIED.
THE AGENCY WILL ONLY ORDER THE AMOUNT NEEDED TO
SATISFY OPERATING REQUIREMENTS IN QUANTITIES NOT
LESS THAN 500 EACH IN VARIOUS SIZES. THE VENDOR
AGREES NOT TO SHIP ANY MATERIALS UNTIL
INSTRUCTIONS ARE RECEIVED FROM THE AGENCY.
DELIVERY WILL BE REQUESTED EITHER IN WRITING OR
VERBALLY AND CONFIRMED IN WRITING BY THE AGENCY.
THE ISSUANCE OF A PURCHASE ORDER IS NOT A REQUEST
TO DELIVER UNLESS THE PURCHASE ORDER STATES
OTHERWISE.
THE VENDOR WILL MAKE DELIVERY TO THE SPECIFIED
F.O.B. POINT WITHIN 14 CALENDAR DAYS FROM
NOTIFICATION TO SHIP.
ANY MANUFACTURERS' NAMES, TRADE NAMES, BRAND
NAMES, OR CATALOG NUMBERS USED IN THE
SPECIFICATIONS ARE THERE FOR THE PURPOSE OF
ESTABLISHING AND DESCRIBING STYLE, GENERAL
PERFORMANCE, AND QUALITY LEVELS. SUCH REFERENCES
ARE NOT INTENDED TO BE RESTRICTIVE, AND BIDS ARE
INVITED ON THESE AND COMPARABLE BRANDS OR
PRODUCTS OF ANY MANUFACTURER.
201-65
1. UNIFORM RAINCOATS 1,000 EA 99.50 99,500.00
MAKE/MODEL: BLAUER #26976-1
A) DESIGN AND CONSTRUCTION: THE RAINCOAT WILL BE
B DRY WATERPROOF, WINDPROOF AND BREATHABLE.
ANSI/ISEA 107 CLASS II CERTIFIED. COAT WILL
HAVE A BADGE TAP WITH METAL EYELETS, DOUBLE
STORM FLAPS COVERING ZIPPER. STORM FLAPS SHALL
BE SECURED BY HOOK AND LOOP CLOSURES. COAT
MUST BE FULLY LINED WITH NYLON RIPSTOP
TAFFETA. WILL BE TRIMMED WITH REFLECTIVE
HI-CONTRAST SCOTCHLITE AROUND BODY, SLEEVES
AND CUFFS. COAT SHALL HAVE A RAGLAN DROP
SHOULDER FOR UNRESTRICTED MOVEMENT, ONE-PIECE
SLEEVE WITH SLEEVE TAB ADJUSTMENT AND TWO
SLASH-THROUGH POCKET OPENINGS FOR ACCESS TO
EQUIPMENT. ALL SEAMS SHALL BE COMPATIBLE WITH
COATING COMPOUND AND FREE FROM PUCKERING,
PLEATS, RUNOFFS, AND RAW EDGES.
B) SHELL MATERIAL: HI-VIS FLUORESCENT YELLOW 100%
POLYESTER OXFORD 300DX 300D PU VISIBLE COATING
2000MM WATERPROOFNESS 3000GM MVP SHALL RESIST
OIL, DISCOLORATION AND BE ODOR FREE.
C) LINING FABRIC: BLACK 100% NYLON RIPSTOP WITH A
TOTAL COUNT OF 210
D) ZIPPER: SHALL BE BLACK YKK , TWO WAY, SIZE
#5, 29 INCHES. TOP OF ZIPPER SHALL BE
APPROXIMATELY 1/2" FROM TOP OF COLLAR.
E) REFLECTIVE TRIM: 2 INCH 3M SCHOTCHLITE SILVER
REFLECTIVE FABRIC ON 2.5 INCH BLACK RIBBON.
TRIM SHALL BE PLACED JUST UNDER ARMPIT AROUND
BODY OF COAT LEAVING STORM FLAP FULLY VISIBLE.
THERE SHALL ALSO BE TWO BANDS AROUND SLEEVES
APPROXIMATELY 11" APART WITH THE LOWER ONE
APPROXIMATELY 3" FROM BOTTOM OF SLEEVE.
F) POCKETS: THE SLASH POCKETS SHALL BE
VERTICALLY PLACED, WITH WELTS MEASURING
APPROXIMATELY 11 INCHES LONG. THE DEPTH OF
POCKET SHALL BE APPROXIMATELY 15 INCHES WITH
THE POCKET BAG FROM SHELL FABRIC. POCKETS
SHALL BE FULLY ATTACHED TO SHELL FABRIC.
G) SLEEVES: SLEEVE OPENING SHALL BE APPROXIMATELY
6". SLEEVE OPENING SHALL BE ADJUSTABLE BY
MEANS OF HOOP AND LOOP CLOSURE.
H) LABEL AND MARKINGS: MANUFACTURERS' AND SIZE
LABEL IS TO BE PLACED ON INSIDE OF COAT AND
MUST BE SEEN AND ABLE TO BE READ WITHOUT
REMOVING COAT FROM INDIVIDUAL PACKAGING. SIZE
TO BE STAMPED OR STITCHED IN A MATERIAL THAT
WILL REMAIN LEGIBLE FOR THE LIFE OF THE COAT.
I) HEAT TRANSFERED LETTERING: THE BACK OF YOKE OF
EACH COAT SHALL HEAT TRANSFERRED, IN BOLD
BLOCK 2" BLACK LETTERS CENTERED ON FOUR LINES
AS FOLLOWS:
LINE 1: TEXAS
LINE 2: DEPARTMENT
LINE 3: OF
LINE 4: PUBLIC SAFETY
J) MEASUREMENTS: MEASUREMENTS LISTED BELOW ARE
FOR SIZE LARGE. EACH SIZE SMALLER OR LARGER
WILL BE ON THE FOLLOWING GRADE; CHEST - 4";
SWEEP 4"; BACK LENGTH - .05"; SLEEVE LENGTH -
.0625"
CHEST: 56" (PLUS OR MINUS .75 INCHES)
BACK LENGTH: 48.5" (PLUS OR MINUS .75 INCHES)
SWEEP: 58" (PLUS OR MINUS .75 INCHES)
SLEEVE LENGTH: 37" (PLUS OR MINUS .5 INCHES)
K) PACKING FOR SHIPMENT: RAINCOATS TO BE IN
INDIVIDUAL PLASTIC BAGS. PACKING SLIP MUST
ACCOMPANY SHIPMENT INDICATING QUANTITY AND
SIZES SHIPPED.
L) LIMITED WARRANTY: VENDOR WILL WARRANT
DELIVERED RAINCOATS FOR A MINIMUM OF THREE
(3) YEARS. THIS WARRANTY WILL COVER DEFECTS
IN MATERIALS, WORKMANSHIP SILK SCREENING AND
WATERPROOFING.
DELIVERY OF FINISHED RAINCOATS IS TO BE MADE
TO THE TEXAS DEPARTMENT OF PUBLIC SAFETY,
GENERAL STORES, 108 DENSON DRIVE, AUSTIN, TEXAS
78752.
DELIVERIES SHALL BE MADE BETWEEN 8 AM AND 4 PM
MONDAY THRU FRIDAY, EXCEPT ON REGULARLY OBSERVED
STATE OR FEDERAL HOLIDAYS.
ELECTRONIC FUNDS TRANSFER:
GOVERNMENT CODE ANN. 403.016 (C) (3) EFFECTIVE
SEPTEMBER 1, 1998 ALLOWS STATE AGENCIES TO
PROCESS AND TRANSMIT PAYMENTS TO VENDORS THROUGH
ELECTRONIC FUNDS TRANSFER, BETTER KNOWN AS DIRECT
DEPOSIT. AWARDED VENDORS NEEDING TO SET UP SUCH
AN ACCOUNT MAY CONTACT THIS AGENCY'S ACCOUNTS
PAYABLE AT (936) 437-8761 OR (936) 437-6357. IF
DIRECT DEPOSIT HAS ALREADY BEEN ESTABLISHED
THROUGH TDCJ OR ANOTHER STATE AGENCY, THE VENDOR
IS NOT REQUIRED TO SUBMIT A NEW AUTHORIZATION
FORM.
PAYMENT:
PAYMENT SHALL BE MADE THIRTY (30) CALENDAR DAYS
AFTER THE LATER OF (1) THE DATE AN UNCONTESTED
INVOICE IS RECEIVED, (2) THE DATE GOODS ARE
RECEIVED, AND (3) THE DATE SERVICES ARE
COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
BID RESULTS - TO ACCESS/VIEW/PRINT BID RESULTS GO
TO THE TBPC WEB SITE AT:
http://www2.tbpc.state.tx.us/tabs/
OR
http://www2.tbpc.state.tx.us/reqs/
DELIVERIES SHALL BE MADE BETWEEN 8 AM AND 4 PM
MONDAY THRU FRIDAY, EXCEPT ON REGULARLY OBSERVED
STATE OR FEDERAL HOLIDAYS.
VENDOR POINT-OF-CONTACT:
CONTACT - DELIVERY COORDINATION:
NAME: ROBERT A. MILLER
PHONE NO.: (512) 302-5541
FAX NO.: (512) 302-5516
E-MAIL:BOBMILLER@MILLERUNIFORMS.COM
CONTACT - ACCOUNTING AND/OR INVOICES:
NAME: MARION MILLER
PHONE NO.: (512) 302-5541
FAX NO.: (512) 302-5516
E-MAIL:MARIONMILLER@MILLERUNIFORMS.COM
PIGGYBACK CLAUSE: THE OPEN MARKET PURCHASE ORDER
RESULTING FROM THIS BID WILL BE AVAILABLE FOR USE
BY ALL STATE AGENCIES AND QUALIFIED ORDERING
ENTITIES PARTICIPATING IN THE TEXAS BUILDING AND
PROCUREMENT COMMISSION (TBPC) COOPERATIVE
PURCHASING PROGRAM (CO-OP) PROVIDING THERE IS NO
CONFLICT WITH ANY APPLICABLE STATUTES, RULES,
POLICIES OR PROCEDURES.
STATE AGENCIES AND ACTIVE TBPC CO-OP ENTITIES
WILL HAVE THE OPTION TO USE THE PRICES SHOWN IN
THIS BID, IF AN AWARD IS MADE, TO ISSUE THEIR OWN
PURCHASE ORDERS. ARRANGEMENTS FOR DELIVERY OF
GOODS, INCLUDING APPLICABLE FREIGHT CHARGES IF
OUTSIDE THE ORIGINAL GEOGRAPHIC DELIVERY AREA,
ARE CONTINGENT UPON MUTUAL AGREEMENT OF THE STATE
AGENCY OR ACTIVE TBPC CO-OP ENTITY AND THE
AWARDED VENDOR. THE STATE AGENCY OR ACTIVE TBPC
CO-OP ENTITY'S PURCHASE ORDER ISSUED AGAINST ANY
OPEN MARKET PURCHASE ORDER RESULTING FROM THIS
BID WILL REFERENCE THE TBPC ISSUED STATE OF TEXAS
PURCHASE ORDER NUMBER AND REQUISITION NUMBER AND
BE SENT DIRECTLY TO THE AWARDED VENDOR.
VENDOR COMPLIANCE: IF THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY ENCOUNTERS RESISTANCE FROM A
VENDOR NOT COMPLYING WITH THE TERMS AND
CONDITIONS OF AN OPEN MARKET PURCHASE ORDER
RESULTING FROM THIS BID, THE STATE AGENCY OR
ACTIVE TBPC CO-OP ENTITY MUST ATTEMPT TO RESOLVE
THE ISSUE BY CONTACTING THE VENDOR DIRECTLY. IF
A SATISFACTORY RESOLUTION CAN NOT BE REACHED, THE
STATE AGENCY OR ACTIVE TBPC CO-OP ENTITY SHOULD
FILE A VENDOR PERFORMANCE RESOLUTION REPORT WITH
THE TBPC. THE TBPC IS NOT RESPONSIBLE FOR
RESOLVING NON-PERFORMANCE ISSUES INCLUDING BUT
NOT LIMITED TO FUNDING, INVOICE PROCESSING,
RENEWAL OR CANCELLATION.
***PUT REQ # AND ORDER # ON ALL PKGS*** TOTAL THIS ORDER 99,500.00
This is a copy of the state purchase order only. If you require additional information regarding
information from the Invitation for Bids including terms and conditions, please feel free to contact
the TBPC Cooperative Purchasing Program at coop@tbpc.state.tx.us. Please reference the state purchase
order and fiscal year in your email request, along with details as to the additional information required.