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INVOICE: TDCJ/ID PO Number: 7-000164
ACCOUNTS PAYABLE Req Number: 696-7-85232-C
P O BOX 4018 PO Date: 11/16/06
HUNTSVILLE TX 77342-4018 Expires: 08/31/12
VID: 1-75-241-4742
DESTINATION: SEE BELOW OR ATTACHED FEHR FOODS, INC.
DISTRIBUTION LIST 5425 NORTH FIRST STREET
AUSTIN TX 78701 ABILENE TX 79603
AGENCY POINT-OF-CONTACT:
NAME: CARRIE RINGO, CTP
PHONE: (936) 437-7057
FAX: (936) 437-7099
THIS IS A BLANKET PURCHASE ORDER FOR THE PURCHASE
OF VARIOUS TYPES OF COOKIES. ITEM(S) INTENDED USE
IS FOR RESALE IN TDCJ COMMISSARY FACILITIES
WITHIN PRISON UNITS STATEWIDE.
PERIOD COVERED IS FROM DATE OF AWARD THRU AUGUST
31, 2007. THE BLANKET PURCHASE ORDER MAY BE
RENEWED FOR FIVE ADDITIONAL ONE YEAR PERIODS.
BOTH PARTIES SHALL AGREE TO RENEW IN WRITING
PRIOR TO AUGUST 31 OF THE CURRENT TERM. TDCJ
CONTRACTS AND PROCUREMENT DEPARTMENT NORMALLY
WILL REQUEST TO RENEW A CONTRACT A MINIMUM OF TWO
MONTHS PRIOR TO THE END OF THE CURRENT BLANKET
PURCHASE TERM. IF RENEWED, EACH RENEWAL YEAR WILL
EXPIRE ON AUGUST 31. RENEWALS ARE SUBJECT TO THE
SAME TERMS AND CONDITIONS AS THE ORIGINAL BLANKET
PURCHASE ORDER, AND ANY CHANGES ISSUED THEREOF.
RENEWAL PERIODS WOULD BE AS FOLLOWS:
1ST RENEWAL:
SEPTEMBER 1, 2007 THRU AUGUST 31, 2008
2ND RENEWAL:
SEPTEMBER 1, 2008 THRU AUGUST 31, 2009
3RD RENEWAL:
SEPTEMBER 1, 2009 THRU AUGUST 31, 2010
4TH RENEWAL:
SEPTEMBER 1, 2010 THRU AUGUST 31, 2011
5TH RENEWAL:
SEPTEMBER 1, 2011 THRU AUGUST 31, 2012
WE WILL COMPARE THE BASELINE TO THE MOST CURRENT
PUBLISHED PPI AT THE TIME OF CONSIDERATION FOR
RENEWAL.
PRICE INCREASES OR DECREASES MAY BE ALLOWED ON
RENEWAL YEARS. ANY PRICE CHANGE WILL BE EVALUATED
AGAINST THE PRODUCER PRICE INDEX (PPI) AND/OR A
MARKET SURVEY CONDUCTED BY THE TDCJ. THE PPI THAT
WILL BE USED IS WPU021121.
BASELINES FOR PPI WILL BE THE INDEX ANNOUNCED FOR
THE MONTH IN WHICH THE BID WAS OPENED.
GENERAL REQUIREMENTS
VENDOR AGREES TO COMPLY WITH ALL GENERAL
REQUIREMENTS AND THE TERMS AND CONDITIONS OF THIS
PURCHASE ORDER. ANY CONFLICT BETWEEN THE GENERAL
TERMS OF THIS DOCUMENT AND THE TBPC TERMS AND
CONDITIONS THESE GENERAL REQUIREMENTS SHALL
PREVAIL.
ADDITIONAL FLAVORS MAY BE ADDED OR SUBSTITUTED
DURING THIS CONTRACT, IF REQUESTED OR APPROVED BY
TDCJ. QUANTITIES AND PRICING WILL REMAIN THE
SAME.
CID: CID IS THE COMMERCIAL ITEM DESCRIPTION. WHEN
AVAILABLE THE CID IS REFERENCED AS THE PRIMARY AS
THE PRIMARY SPECIFICATION. A COMPREHENSIVE
DESCRIPTION MAY BE FOUND AT THE FOLLOWING
INTERNET ADDRESS: WWW.AMS.USDA.GOV/FQA/CIDS.HTM
DELIVERY IS PREFERRED WITHIN 14 WORKING DAYS FROM
ANY BLANKET PURCHASE ORDER RELEASE.
TRUCK LOAD AND/OR PALLET QUANTITIES ARE NOT
GUARANTEED.
IN CASES WHERE PALLET QUANTITIES ARE ORDERED, ALL
PRODUCTS ARE TO BE SHIPPED AND SECURED ON A
STANDARD 4-WAY WOODEN PALLET (40" X 48").
PALLETS WILL NOT BE EXCHANGED.
ORDERS WILL BE BASED ON WAREHOUSE QUANTITIES AND
USAGE.
QUANTITIES LISTED ARE ESTIMATED FOR EVALUATION
PURPOSES ONLY AND SHOULD NOT BE CONSTRUED AS A
MINIMUM OR MAXIMUM THAT THE AGENCY MUST ORDER.
QUANTITIES ARE ESTIMATES BASED UPON PREVIOUS AND
PROJECTED USAGE FOR A ONE-YEAR PERIOD. ORDERS
WILL BE PLACED ON AN "AS NEEDED BASIS".
ANY QUANTITIES NOT ORDERED OR DELIVERED BY AUGUST
31 OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE
CANCELLED.
THE STATE RESERVES THE RIGHT TO CANCEL THIS
CONTRACT, WITHOUT CAUSE, WITH A THIRTY (30) DAY
WRITTEN NOTICE TO VENDOR.
THE STATE SHALL NOT BE RESPONSIBLE FOR ANY
REMAINING INVENTORY THAT A VENDOR MAY HAVE AT
THE CONTRACT TERMINATION.
DURING THE TERM OF THIS CONTRACT, WITH WRITTEN
NOTIFICATION TO THE VENDOR, THE TDCJ RESERVES THE
RIGHT TO CANCEL ANY ITEM(S), AND/OR INCREASE OR
DECREASE THE QUANTITY OF ANY ITEM(S).
NO QUANTITIES OF ANY ITEMS ARE ORDERED BY THE
EXECUTION OF THE BLANKET PURCHASE ORDER. VENDOR
SHALL HAVE NO OBLIGATION TO PROVIDE ITEM(S)
COVERED BY A BLANKET PURCHASE ORDER UNLESS AND
UNTIL AN INDIVIDUAL RELEASE IS ISSUED BY TDCJ
INDICATING QUANTITY OF ITEM(S) ORDERED AND
DELIVERY REQUIREMENTS.
TDCJ, WITHOUT INVALIDATING THE BLANKET PURCHASE
ORDER, MAY ORDER CHANGES WITHIN THE GENERAL SCOPE
OF THE BLANKET PURCHASE ORDER CONSISTING OF
DELETIONS, EXTENSIONS, ADDITIONAL FLAVORS OR
OTHER REVISIONS. ALL SUCH CHANGES WILL BE
AUTHORIZED BY A PURCHASE ORDER CHANGE NOTICE
EXECUTED BY A TDCJ AUTHORIZED PURCHASER.
THE STATE RESERVES THE RIGHT TO MAKE AWARDS
BASED ON INDIVIDUAL ITEMS, GROUP OF ITEMS, OR
THE ENTIRE LIST OF ITEMS, WHICHEVER THE AGENCY
DEEMS TO BE IN THE BEST INTEREST OF THE STATE.
DELIVERY:
RELEASES SHALL BE ISSUED BY THE TDCJ AUTHORIZED
PERSONNEL REFERENCING A BLANKET PURCHASE ORDER
RELEASE NUMBER.
AUTHORIZED PERSONNEL WILL PLACE ORDERS BY
TELEPHONE, E-MAIL, FAX, OR VIA MAIL SERVICE.
TDCJ AUTHORIZED PERSONNEL:
JIM WEBER, DIANN TRCALEK, B. K. WOODSON,
ALAN FRY, CINDY LAMBRIGHT,
AT (936) 437-4000.
DELIVERIES SHALL BE BY APPOINTMENT ONLY,
NOTIFYING THE TDCJ "AUTHORIZED PERSONNEL" AT
LEAST 24 HOURS PRIOR TO VENDOR'S INTENT TO
DELIVER.
ALL ITEMS SHALL BE PALLETIZED AND STABILIZED TO
PREVENT SHIFTING. PALLETS WILL BE EXCHANGED AT
TIME OF DELIVERY AVOIDING ANY PALLET CHARGES.
PRICES SHALL BE F.O.B. DESTINATION PREPAID &
ALLOWED.
393-43
1. FOODS COOKIES VANILLA WAFER 44,000 CS 7.92 348,480.00
2. FOODS COOKIES VANILLA WAFER 10,000 CS 7.92 79,200.00
COOKIES, VANILLA WAFERS, IN ACCORDANCE WITH CID
A-A-20295B, DATED FEB. 09, 2004, TYPE 1-REGULAR,
STYLE B-WAFERS, FLAVOR 1-VANILLA, CLASS
2-MULTIPLE SERVING PACKAGE, BAKE TYPE A-CRISP,
NOT CRUMBLY, SHAPE-DISK, WITH ROUNDED TOPS.
VIEWABLE CELLOPHANE PACKAGE, EACH PACKAGE MUST
HAVE A UPC BAR CODE FOR INDIVIDUAL SALE, EACH
CASE MUST HAVE A UPC BAR CODE FOR RECEIVING
PURPOSES.
BRAND NAME: LIL' DUTCH MAID
PACKAGE SIZE IN OUNCES: 16
CASE PACK: 12
DELIVER ITEM 1 TO:
TDCJ
COMMISSARY WAREHOUSE
1621 HWY 75 NORTH
HUNTSVILLE, TEXAS 77340
DELIVERY ITEM 2 TO:
TDCJ
SNYDER E & R DISTRIBUTION CENTER
201 NORTH KINGS HIGHWAY
SNYDER, TEXAS 79549
DAMAGES:
DAMAGE ASSESSMENTS MUST BE PAID WITH A CREDIT OR
CHECK. REIMBURSEMENT TO THE TEXAS DEPARTMENT OF
CRIMINAL JUSTICE. MAIL TO:
TDCJ COMMISSARY WAREHOUSE
1621 HIGHWAY 75 NORTH
HUNTSVILLE, TEXAS 77320
ATTN: PROGRAM ADMINISTRATOR V - WAREHOUSE MANAGER
SECURITY-DELIVERIES
WHEN MAKING DELIVERIES TO CORRECTIONAL
FACILITIES, CONTRACTOR'S COMPLIANCE WITH TDCJ
SECURITY PROCEDURES IS REQUIRED. THIS INCLUDES
DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR
ANY OTHER TDCJ OWNED, LEASED OR CONTRACTED
PREMISES. SPECIFIC REQUIREMENTS INCLUDE, BUT ARE
NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY
SERVICE MAKING DELIVERIES WITHIN A CORRECTIONAL
FACILITY, AND THOSE AREAS WHERE OFFENDERS ARE
ASSIGNED, WILL BE REQUIRED TO HAVE A SECURITY
ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION
OF SECURITY STAFF. DELIVERY STAFF SHALL NOT
INTERACT WITH OFFENDERS.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO
SEARCH AND INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN
NOT IN USE. DRIVERS ARE REQUIRED TO KEEP KEYS
IN THEIR POSSESSION AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF
CONTRABAND ONTO ANY TDCJ FACILITY. EXAMPLES OF
CONTRABAND INCLUDE, BUT ARE NOT LIMITED TO
FIREARMS, KNIVES, AND WEAPONS OF ANY TYPE,
TOBACCO OF ANY TYPE, ALCOHOL, CONTROLLED
SUBSTANCES (ILLEGAL DRUGS), PAGERS AND CELL
PHONES.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE
OR COMPATIBLE WITH THE CURRENT BUSINESS
ENVIRONMENT.
6. GENERALLY, EX-OFFENDERS SHALL NOT BE ALLOWED
INSIDE THE FENCED PERIMETER OF A FACILITY TO MAKE
DELIVERIES UNLESS APPROVED BY THE UNIT WARDEN.
THE WARDEN MAY NOT ALLOW AN EX-OFFENDER ON A UNIT
OR FACILITY, WHETHER INSIDE OR OUTSIDE OF THE
FENCED PERIMETER, IF THE WARDEN BELIEVES THE
PERSON MAY JEOPARDIZE THE SAFE AND ORDERLY
OPERATION OF THE UNIT OR FACILITY, POSE A DANGER
TO OFFENDERS OR EMPLOYEES, OR PLACE AN UNDUE
LOGISTICAL BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ
PROPERTY AND SHALL NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE
AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS
VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE
RULES.
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE
INSTRUCTIONS MAY RESULT IN MERCHANDISE BEING
REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE AT THE VENDOR'S
EXPENSE:
SHIP INDIVIDUAL LINE ITEMS COMPLETE PER PURCHASE
ORDER RELEASE. NO PARTIAL ITEM SHIPMENTS WILL BE
RECEIVED WITHOUT PRIOR APPROVAL.
INCLUDE OR MARK PURCHASE / BLANKET ORDER NUMBER
AND REQUISITION NUMBER ON PACKING SLIP, CARTONS,
PACKAGES, BUNDLES, ETC. SUBMIT SEPARATE INVOICES
FOR EACH SHIPMENT.
INCLUDE ONLY ONE PURCHASE ORDER NUMBER AND ONE
REQUISITION NUMBER ON EACH INVOICE.
THE INVOICE MUST BE ITEMIZED WITH THE
DESCRIPTION, UNIT PRICE, AND EXTENSION LISTED.
VENDOR MUST SUPPLY A VALID TEXAS IDENTIFICATION
NUMBER SYSTEM (TINS) NUMBER ON EACH INVOICE.
AFTER AN ORDER IS SHIPPED THE VENDOR WILL BE
REQUIRED TO INVOICE WITHIN 5 WORKING DAYS.
ALL INVOICES SHALL BE MAILED TO:
TDCJ
ATTN: ACCOUNTS PAYABLE,
P.O. BOX 4018
HUNTSVILLE, TEXAS 77342.
VENDOR POINT-OF-CONTACT:
A.) NAME OF PERSON TO CONTACT
COORDINATING DELIVERIES:
NAME: SCOTTY SKILES
PHONE NO.: 325-690-0235
FAX NO.: 325-690-1081
E-MAIL: sskiles@fehrfoods.com
B.) NAME OF PERSON TO CONTACT CONCERNING
ACCOUNTING AND/OR INVOICES:
NAME: CATHY YOUNG
PHONE NO.: 325-691-5425
FAX NO.: 325-691-5471
E-MAIL: cyoung@fehrfoods.com
PIGGYBACK CLAUSE: THIS OPEN MARKET PURCHASE ORDER
IS AVAILABLE FOR USE BY ALL STATE AGENCIES AND
QUALIFIED ENTITIES PARTICIPATING IN THE TEXAS
BUILDING PROCUREMENT COMMISSION (TBPC)
COOPERATIVE PURCHASING PROGRAM (CO-OP) PROVIDING
THERE IS NO CONFLICT WITH ANY APPLICABLE
STATUTES, RULES, POLICIES OR PROCEDURES.
THIS OPEN MARKET PURCHASE ORDER WAS COMPETITIVELY
BID IN ACCORDANCE WITH APPLICABLE STATE OF TEXAS
PURCHASING STATUTES, RULES, POLICIES AND
PROCEDURES. STATE AGENCIES AND ACTIVE TBPC CO-OP
ENTITIES MAY USE THE PRICES SHOWN IN THIS OPEN
MARKET PURCHASE ORDER TO ISSUE THEIR OWN PURCHASE
ORDERS. ARRANGEMENTS FOR DELIVERY OF GOODS,
INCLUDING APPLICABLE FREIGHT CHARGES IF OUTSIDE
THE ORIGINAL GEOGRAPHIC DELIVERY AREA, ARE
CONTINGENT UPON MUTUAL AGREEMENT OF THE STATE
AGENCY OR ACTIVE TBPC CO-OP ENTITY AND THE
VENDOR. THE STATE AGENCY OR ACTIVE TBPC CO-OP
ENTITY'S PURCHASE ORDER ISSUED AGAINST THIS OPEN
MARKET PURCHASE ORDER SHOULD REFERENCE THE TBPC
ISSUED STATE OF TEXAS PURCHASE ORDER NUMBER AND
REQUISITION NUMBER AND BE SENT DIRECTLY TO THE
AWARDED VENDOR.
VENDOR COMPLIANCE: IF THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY ENCOUNTERS RESISTANCE FROM A
VENDOR NOT COMPLYING WITH THE TERMS AND
CONDITIONS OF THIS OPEN MARKET PURCHASE ORDER,
THE STATE AGENCY OR ACTIVE TBPC CO-OP ENTITY MUST
ATTEMPT TO RESOLVE THE ISSUE BY CONTACTING THE
VENDOR DIRECTLY. IF A SATISFACTORY RESOLUTION
CAN NOT BE REACHED, THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY SHOULD FILE A VENDOR
PERFORMANCE RESOLUTION REPORT WITH THE TBPC. THE
TBPC IS NOT RESPONSIBLE FOR RESOLVING
NON-PERFORMANCE ISSUES INCLUDING BUT NOT LIMITED
TO FUNDING, INVOICE PROCESSING, RENEWAL OR
CANCELLATION.
SUSPENSION, DEBARMENT, AND TERRORISM: VENDOR
CERTIFIES THAT THE VENDOR AND ITS
PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
DETERMINED BY ANY FEDERAL, STATE OR LOCAL
GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
LISTED AT http://www.epls.gov
THIS CONTRACT IS CONTINGENT UPON THE CONTINUED
AVAILABILITY OF APPROPRIATIONS.
***PUT REQ # AND ORDER # ON ALL PKGS*** TOTAL THIS ORDER 427,680.00
This is a copy of the state purchase order only. If you require additional information regarding
information from the Invitation for Bids including terms and conditions, please feel free to contact
the TBPC Cooperative Purchasing Program at coop@tbpc.state.tx.us. Please reference the state purchase
order and fiscal year in your email request, along with details as to the additional information required.