Back to TPASS Managed Contracts
INVOICE: TDCJ/ID PO Number: 7-000111
ACCOUNTS PAYABLE Req Number: 696-7-90080-G
P O BOX 4018 PO Date: 09/28/06
HUNTSVILLE TX 77342-4018 Expires: 08/31/12
VID: 1-74-168-1539
DESTINATION: TDCJ LUTHER HOUSTON TOOL & HOIST CO INC
STAINLESS STEEL FACTORY 1401 BOYLES ST
1800 LUTHER DRIVE HOUSTON TX 77020
NAVASOTA TX 77868
AGENCY POINT-OF-CONTACT:
NAME: RUBY PIERCE, CTP
PHONE: (936) 437-7054
FAX: (936) 437-7099
EMAIL: RUBY.PIERCE@TDCJ.STATE.TX.US
PLEASE SUBMIT BID IN DUPLICATE
IN COMPLIANCE WITH THE PROVISIONS OF TEXAS
GOVERNMENT CODE, TITLE 10, SUBTITLE D, SECTION
2155.074, SECTION 2155.075, SECTION 2156.007,
SECTION 2157.003 AND SECTION 2157.125, AND TEXAS
ADMINISTRATIVE CODE, TITLE 1, CHAPTER 113.6,
INFORMATION OBTAINED FROM THE TEXAS BUILDING AND
PROCUREMENT COMMISSION'S VENDOR PERFORMANCE
TRACKING SYSTEM LOCATED ONLINE AT
http://www.tbpc.state.tx.us/stpurch/venvpts.html
MAY BE USED IN EVALUATING RESPONSES TO
SOLICITATIONS FOR GOODS AND SERVICES TO DETERMINE
THE BEST VALUE FOR THE STATE. ADDITIONALLY, THE
DUN AND BRADSTREET SUPPLIER INFORMATION REPORT
MAY ALSO BE USED TO DETERMINE BIDDER'S
RESPONSIBILITY.
TBPC PURCHASER NAME: JOANNE RIMKUS
PHONE NUMBER: 512-463-3174
EMAIL: JOANNE.RIMKUS@TBPC.STATE.TX.US
THIS IS A BLANKET PURCHASE ORDER FOR THE PURCHASE
OF ABRASIVE BELTS.
THE TERM OF THE BLANKET ORDER WILL BE FROM
DATE OF AWARD THROUGH AUGUST 31, 2007 AND MAY
BE RENEWED FOR FIVE (5) ADDITIONAL ONE (1) YEAR
PERIODS. IF EXERCISED, THE RENEWALS SHALL EXPIRE
AUGUST 31ST OF EACH RENEWAL PERIOD AND WILL BE AT
THE EXCLUSIVE OPTION OF THE STATE. ANY RENEWAL
WILL BE UNDER THE SAME TERMS AND CONDITIONS AS
THE ORIGINAL CONTRACT, WITH ANY APPROVED CHANGES.
RENEWAL PERIODS:
FIRST: SEPTEMBER 1, 2007 THRU AUGUST 31, 2008
SECOND: SEPTEMBER 1, 2008 THRU AUGUST 31, 2009
THIRD: SEPTEMBER 1, 2009 THRU AUGUST 31, 2010
FOURTH: SEPTEMBER 1, 2010 THRU AUGUST 31, 2011
FIFTH: SEPTEMBER 1, 2011 THRU AUGUST 31, 2012
PRICE INCREASES OR DECREASES MAY BE ALLOWED ON
RENEWAL YEARS. ANY PRICE CHANGE WILL BE
EVALUATED AGAINST THE PRODUCER PRICE INDEX (PPI)
AND/OR A MARKET SURVEY CONDUCTED BY TDCJ. THE
PPI THAT WILL BE USED IS PCU327910327910.
BASELINES FOR PPI WILL BE THE INDEX ANNOUNCED FOR
THE MONTH IN WHICH THE BID WAS OPENED.
QUANTITIES LISTED ARE ESTIMATED FOR EVALUATION
PURPOSES ONLY AND SHOULD NOT BE CONSTRUED AS A
MINIMUM OR MAXIMUM THAT THE AGENCY MUST ORDER.
QUANTITIES ARE ESTIMATES BASED UPON PREVIOUS AND
PROJECTED USAGE FOR A ONE-YEAR PERIOD. ORDERS
WILL BE PLACED ON AN "AS NEEDED BASIS".
ANY QUANTITIES NOT ORDERED OR DELIVERED BY AUGUST
31 OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE
CANCELLED.
THE STATE RESERVES THE RIGHT TO CANCEL THIS
CONTRACT, WITHOUT CAUSE, WITH A THIRTY (30) DAY
WRITTEN NOTICE TO VENDOR.
THE STATE SHALL NOT BE RESPONSIBLE FOR ANY
REMAINING INVENTORY THAT A VENDOR MAY HAVE AT
THE CONTRACT TERMINATION.
MINIMUM CALL-OUT SHALL BE A QUANTITY OF 1,000.
DURING THE TERM OF THIS CONTRACT, WITH WRITTEN
NOTIFICATION TO THE VENDOR, THE TDCJ RESERVES THE
RIGHT TO INCREASE THIS CONTRACT BY UP TO 100% FOR
EACH CONTRACT YEAR.
A SAMPLE OF EACH ITEM MAY BE REQUIRED BEFORE
AWARD. SAMPLE(S) MUST CONFORM TO THE ITEM
SPECIFICATION OF THIS SOLICITATION. A SAMPLE NOT
COMFORMING TO THE SPECIFICATION OF THIS
SOLICITATION MAY DISQUALIFY THE BID FOR THAT
ITEM. IF AWARDED, THE ITEM SHIPPED FOR THE
DURATION OF THE CONTRACT MUST BE THE SAME AS THE
SAMPLE PROVIDED. IF THE QUALITY OF THE DELIVERED
ITEM VARIES FROM THE SAMPLE PROVIDED, TDCJ
RESERVES THE RIGHT TO CANCEL AND RE-AWARD OR
READVERTISE THE ITEM. ANY ADDITIONAL COST,
INCLUDING HANDLING, MAY BE CHARGED TO THE
DEFAULTING VENDOR. SAMPLES SHALL BE PROPERLY
LABELED TO INCLUDE THE INVITATION FOR BID NUMBER,
LINE ITEM NUMBER, AND BRAND NAME.
SEND SAMPLE (IF REQUESTED) TO:
RUBY PIERCE, CTP
TDCJ - CONTRACTS AND PROCUREMENT
TWO FINANCIAL PLAZA, SUITE 525
HUNTSVILLE, TX 77340
DELIVERY/SHIPPING
1. DELIVERY SHALL BE F.O.B. DESTINATION.
2. 24 HOURS PRIOR TO DELIVERY, VENDOR MUST
CONTACT THE FOLLOWING INDIVIDUAL(S) FOR
INSTRUCTIONS:
NAME(S): DONALD TUCKER OR RICHARD ROSE
PHONE: (936) 825-7547
3. DELIVERY SHALL BE WITHIN THIRTY (30) DAYS
AFTER VENDOR RECEIVES THE ORDER. VENDOR
MUST VERIFY IN WRITING, FAX ACCEPTED,
RECEIPT OF EACH ORDER.
4. ALL ITEMS MUST BE NEW AND FREE OF DEFECTS
AND/OR IMPERFECTIONS WHICH MIGHT AFFECT
THE APPEARANCE, STRUCTURAL INTEGRITY, NORMAL
LIFE, SAFETY OR SERVICEABILITY. GOODS ARE TO
BE COVERED AND PROTECTED AGAINST ADVERSE
WEATHER CONDITIONS WHILE BEING SHIPPED.
5. ANY ITEM THAT ARRIVES DAMAGED MUST BE REPLACED
BY THE VENDOR WITHIN THIRTY (30) DAYS OF
NOTIFICATION FROM TDCJ. FAILURE TO DO SO MAY
RESULT IN CANCELLATION OF THE CONTRACT.
DELIVERIES SHALL BE MADE BETWEEN 8 AM AND 4 PM
MONDAY THRU FRIDAY, EXCEPT ON REGULARLY OBSERVED
STATE OR FEDERAL HOLIDAYS.
FOR INVOICING AND DELIVERY AFTER SEPTEMBER 1.
005-14
1. ABRASIVE SANDING BELT 45,000 EA 0.32 14,400.00
1/2" X 24" 40 GRIT ABRASIVE BELT ZIRCONIA
ALUMINA.
MAKE/MODEL: HTH ABRASIVES XBTZ 12 X 24 X 40
2. ABRASIVE SANDING BELT 50,000 EA 0.22 11,000.00
1/8" X 24" 80 GRIT ABRASIVE BELT ZIRCONIA
ALUMINA.
MAKE/MODEL: HTH ABRASIVES XBTZ 18 X 24 X 80
PAYMENT:
PAYMENT SHALL BE MADE THIRTY (30) CALENDAR DAYS
AFTER THE LATER OF (1) THE DATE AN UNCONTESTED
INVOICE IS RECEIVED, (2) THE DATE GOODS ARE
RECEIVED, AND (3) THE DATE SERVICES ARE
COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
ELECTRONIC FUNDS TRANSFER:
GOVERNMENT CODE ANN. 403.016 (C) (3) EFFECTIVE
SEPTEMBER 1, 1998 ALLOWS STATE AGENCIES TO
PROCESS AND TRANSMIT PAYMENTS TO VENDORS THROUGH
ELECTRONIC FUNDS TRANSFER, BETTER KNOWN AS DIRECT
DEPOSIT. AWARDED VENDORS NEEDING TO SET UP SUCH
AN ACCOUNT MAY CONTACT THIS AGENCY'S ACCOUNTS
PAYABLE AT (936) 437-8761 OR (936) 437-6357. IF
DIRECT DEPOSIT HAS ALREADY BEEN ESTABLISHED
THROUGH TDCJ OR ANOTHER STATE AGENCY, THE VENDOR
IS NOT REQUIRED TO SUBMIT A NEW AUTHORIZATION
FORM.
RIGHT OF OFF SET:
IN THE EVENT TDCJ DETERMINES THAT VENDOR OWES
MONEY TO TDCJ UNDER ANY CONTRACT OR PURCHASE
ORDER, TDCJ UPON PROVIDING VENDOR WITH WRITTEN
NOTICE OF ITS INTENT TO OFFSET, SHALL HAVE THE
RIGHT TO WITHHOLD MONIES DUE VENDOR WITH RESPECT
TO THIS PURCHASE ORDER OR WITH RESPECT TO ANY
CONTRACT OR PURCHASE ORDER WITH TDCJ AND APPLY
SUCH MONIES TO THE MONEY DUE TDCJ.
SECURITY-DELIVERIES
WHEN MAKING DELIVERIES TO CORRECTIONAL
FACILITIES, CONTRACTOR'S COMPLIANCE WITH TDCJ
SECURITY PROCEDURES IS REQUIRED. THIS INCLUDES
DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR
ANY OTHER TDCJ OWNED, LEASED OR CONTRACTED
PREMISES. SPECIFIC REQUIREMENTS INCLUDE, BUT ARE
NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY
SERVICE MAKING DELIVERIES WITHIN A CORRECTIONAL
FACILITY, AND THOSE AREAS WHERE OFFENDERS ARE
ASSIGNED, WILL BE REQUIRED TO HAVE A SECURITY
ESCORT THROUGHOUT THEIR DELIVERY. ALL DELIVERY
STAFF SHALL BE REQUIRED TO FOLLOW THE DIRECTION
OF SECURITY STAFF. DELIVERY STAFF SHALL NOT
INTERACT WITH OFFENDERS.
2. ALL DELIVERY STAFF AND VEHICLES ARE SUBJECT TO
SEARCH AND INSPECTION WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN
NOT IN USE. DRIVERS ARE REQUIRED TO KEEP KEYS
IN THEIR POSSESSION AT ALL TIMES.
4. DELIVERY STAFF SHALL NOT INTRODUCE ANY TYPE OF
CONTRABAND ONTO ANY TDCJ FACILITY. EXAMPLES OF
CONTRABAND INCLUDE, BUT ARE NOT LIMITED TO
FIREARMS, KNIVES, AND WEAPONS OF ANY TYPE,
TOBACCO OF ANY TYPE, ALCOHOL, CONTROLLED
SUBSTANCES (ILLEGAL DRUGS), PAGERS AND CELL
PHONES.
5. DELIVERY EMPLOYEE'S ATTIRE MUST BE APPROPRIATE
OR COMPATIBLE WITH THE CURRENT BUSINESS
ENVIRONMENT.
6. GENERALLY, EX-OFFENDERS SHALL NOT BE ALLOWED
INSIDE THE FENCED PERIMETER OF A FACILITY TO MAKE
DELIVERIES UNLESS APPROVED BY THE UNIT WARDEN.
THE WARDEN MAY NOT ALLOW AN EX-OFFENDER ON A UNIT
OR FACILITY, WHETHER INSIDE OR OUTSIDE OF THE
FENCED PERIMETER, IF THE WARDEN BELIEVES THE
PERSON MAY JEOPARDIZE THE SAFE AND ORDERLY
OPERATION OF THE UNIT OR FACILITY, POSE A DANGER
TO OFFENDERS OR EMPLOYEES, OR PLACE AN UNDUE
LOGISTICAL BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ
PROPERTY AND SHALL NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE
AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS
VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE
RULES.
PIGGYBACK CLAUSE: THIS OPEN MARKET PURCHASE ORDER
IS AVAILABLE FOR USE BY ALL STATE AGENCIES AND
QUALIFIED ENTITIES PARTICIPATING IN THE TEXAS
BUILDING PROCUREMENT COMMISSION (TBPC)
COOPERATIVE PURCHASING PROGRAM (CO-OP) PROVIDING
THERE IS NO CONFLICT WITH ANY APPLICABLE
STATUTES, RULES, POLICIES OR PROCEDURES.
THIS OPEN MARKET PURCHASE ORDER WAS COMPETITIVELY
BID IN ACCORDANCE WITH APPLICABLE STATE OF TEXAS
PURCHASING STATUTES, RULES, POLICIES AND
PROCEDURES. STATE AGENCIES AND ACTIVE TBPC CO-OP
ENTITIES MAY USE THE PRICES SHOWN IN THIS OPEN
MARKET PURCHASE ORDER TO ISSUE THEIR OWN PURCHASE
ORDERS. ARRANGEMENTS FOR DELIVERY OF GOODS,
INCLUDING APPLICABLE FREIGHT CHARGES IF OUTSIDE
THE ORIGINAL GEOGRAPHIC DELIVERY AREA, ARE
CONTINGENT UPON MUTUAL AGREEMENT OF THE STATE
AGENCY OR ACTIVE TBPC CO-OP ENTITY AND THE
VENDOR. THE STATE AGENCY OR ACTIVE TBPC CO-OP
ENTITY'S PURCHASE ORDER ISSUED AGAINST THIS OPEN
MARKET PURCHASE ORDER SHOULD REFERENCE THE TBPC
ISSUED STATE OF TEXAS PURCHASE ORDER NUMBER AND
REQUISITION NUMBER AND BE SENT DIRECTLY TO THE
AWARDED VENDOR.
VENDOR COMPLIANCE: IF THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY ENCOUNTERS RESISTANCE FROM A
VENDOR NOT COMPLYING WITH THE TERMS AND
CONDITIONS OF THIS OPEN MARKET PURCHASE ORDER,
THE STATE AGENCY OR ACTIVE TBPC CO-OP ENTITY MUST
ATTEMPT TO RESOLVE THE ISSUE BY CONTACTING THE
VENDOR DIRECTLY. IF A SATISFACTORY RESOLUTION
CAN NOT BE REACHED, THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY SHOULD FILE A VENDOR
PERFORMANCE RESOLUTION REPORT WITH THE TBPC. THE
TBPC IS NOT RESPONSIBLE FOR RESOLVING
NON-PERFORMANCE ISSUES INCLUDING BUT NOT LIMITED
TO FUNDING, INVOICE PROCESSING, RENEWAL OR
CANCELLATION.
VENDOR POINT-OF-CONTACT:
A.) NAME OF PERSON TO CONTACT COORDINATING
DELIVERIES:
NAME: DAVID TAYLOR
PHONE NO.: (713) 674-0912
FAX NO.: (713) 674-8664
E-MAIL: DTHTH@HOUSTONTOOL.COM
B.) NAME OF PERSON TO CONTACT CONCERNING
ACCOUNTING AND/OR INVOICES:
NAME: RUBY BRYANT
PHONE NO.:(713) 674-0912
FAX NO.: (713) 674-8664
E-MAIL: RBHTH@HOUSTONTOOL.COM
SUSPENSION, DEBARMENT, AND TERRORISM: VENDOR
CERTIFIES THAT THE VENDOR AND ITS
PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
DETERMINED BY ANY FEDERAL, STATE OR LOCAL
GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
LISTED AT http://www.epls.gov
THIS CONTRACT IS CONTINGENT UPON THE CONTINUED
AVAILABILITY OF APPROPRIATIONS.
***PUT REQ # AND ORDER # ON ALL PKGS*** TOTAL THIS ORDER 25,400.00
This is a copy of the state purchase order only. If you require additional information regarding
information from the Invitation for Bids including terms and conditions, please feel free to contact
the TBPC Cooperative Purchasing Program at coop@tbpc.state.tx.us. Please reference the state purchase
order and fiscal year in your email request, along with details as to the additional information required.