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INVOICE: TDCJ/ID PO Number: 7-000022
ACCOUNTS PAYABLE Req Number: 696-7-85423-C
P O BOX 4018 PO Date: 09/01/06
HUNTSVILLE TX 77342-4018 Expires: 08/31/12
VID: 1-76-024-9697
DESTINATION: SEE SPECIFICATIONS FOR CALDWELL BROKERAGE
DELIVERY INFORMATION 6829 NORTH ELDRIDGE PARKWAY
HOUSTON TX 77041
FEES AND NOTIFICATION: THE VENDOR SHALL PAY ORBIS
ONLINE, INC. A FEE EQUAL TO .5 PERCENT NOT
TO EXCEED $50,000.00 OF THE TOTAL PURCHASE ORDER
OR CONTRACT AWARDED BY TBPC. THIS FEE WILL BE DUE
AND PAYABLE TO ORBIS ONLINE, INC. WITHIN THIRTY
(30) DAYS OF VENDOR RECEIVING PAYMENT(S) FROM THE
STATE. VENDOR AGREES TO PROVIDE ORBIS ONLINE,
INC. A COPY OF EACH PURCHASE ORDER OR CALL-OUT AS
MAY APPLY TO BLANKET PURCHASE ORDERS ISSUED BY
TBPC OR THE ORDERING AGENCY WITHIN THIRTY (30)
DAYS OF VENDOR RECEIPT OF SUCH PURCHASE ORDER OR
CALL-OUT. HOWEVER IN THE EVENT MULTIPLE PURCHASES
ARE BEING MADE ON A REGULAR BASIS, THE VENDOR MAY
PROVIDE ORBIS ONLINE A MONTHLY REPORT IN LIEU OF
PROVIDING INDIVIDUAL PURCHASE ORDERS OR CALLOUTS.
THIS MONTHLY REPORT MUST CONTAIN SUFFICIENT
PURCHASE INFORMATION SUCH AS SUPPLIER'S INVOICE
NUMBERS, BUYER'S PURCHASE ORDER NUMBERS, AGENCY
REQUISITION NUMBERS, DESCRIPTION OF PURCHASES,
QUANTITIES, AND INVOICE AMOUNTS.
TBPC AGREES TO PROVIDE ORBIS ONLINE, INC. WRITTEN
NOTIFICATION OF THE CONTRACT AWARD(S) WITHIN
THIRTY (30) DAYS OF THE CLOSE OF THE AUCTION
EVENT.
THE ORBIS ONLINE, INC. USER AGREEMENT CAN BE
VIEWED AT:
http://auctions.orbisonline.com/WebServices/
b2bagreement.jsp?sCustomerCode=OOB2BWS
PLEASE SUBMIT PAYMENT(S) TO:
ORBIS ONLINE, INC.
ATTN: ORFA OLGIN, ACCOUNTING MANAGER
100 NE LOOP 410 SUITE 605
SAN ANTONIO, TEXAS 78216
AGENCY POINT OF CONTACT:
NAME: CARRIE RINGO, CTP
PHONE: 936-437-7057
FAX: 936-437-7099
EMAIL: CARRIE.RINGO@TDCJ.STATE.TX.US
THIS IS A BLANKET PURCHASE ORDER FOR THE PURCHASE
OF MEAT PRODUCTS. ITEM(S) INTENDED USE IS FOR
RESALE IN TDCJ COMMISSARY FACILITIES WITHIN
PRISON UNITS STATEWIDE.
PERIOD COVERED IS FROM SEPTEMBER 1, 2006 THRU
AUGUST 31, 2007. THE BLANKET PURCHASE ORDER MAY
BE RENEWED FOR FIVE ADDITIONAL ONE YEAR PERIODS
AT THE EXCLUSIVE OPTION OF THE STATE WITH BOTH
PARTIES AGREEING TO RENEW IN WRITING PRIOR TO
AUGUST 31 OF THE CURRENT TERM. TDCJ CONTRACTS
AND PROCUREMENT DEPARTMENT NORMALLY WILL REQUEST
TO RENEW A CONTRACT A MINIMUM OF TWO MONTHS PRIOR
TO THE END OF THE CURRENT BLANKET PURCHASE TERM.
IF RENEWED, EACH RENEWAL YEAR WILL EXPIRE ON
AUGUST 31. RENEWALS ARE SUBJECT TO THE SAME
TERMS AND CONDITIONS AS THE ORIGINAL BLANKET
PURCHASE ORDER, AND ANY CHANGES ISSUED THEREOF.
RENEWAL PERIODS WOULD BE AS FOLLOWS:
1ST RENEWAL:
SEPTEMBER 1, 2007 THRU AUGUST 31, 2008
2ND RENEWAL:
SEPTEMBER 1, 2008 THRU AUGUST 31, 2009
3RD RENEWAL:
SEPTEMBER 1, 2009 THRU AUGUST 31, 2010
4TH RENEWAL:
SEPTEMBER 1, 2010 THRU AUGUST 31, 2011
5TH RENEWAL:
SEPTEMBER 1, 2011 THRU AUGUST 31, 2012
PRICE INCREASES OR DECREASES MAY BE ALLOWED ON
RENEWAL YEARS. ANY PRICE CHANGE WILL BE
EVALUATED AGAINST THE PRODUCER PRICE INDEX (PPI)
AND/OR A MARKET SURVEY CONDUCTED BY TDCJ. THE
PPI THAT WILL BE USED:
WPU02210586 - BEEF POT ROAST
BASELINES FOR PPI WILL BE THE INDEX ANNOUNCED FOR
THE MONTH IN WHICH THE BID WAS OPENED.
GENERAL REQUIREMENTS
VENDOR AGREES TO COMPLY WITH ALL GENERAL
REQUIREMENTS AND THE TERMS AND CONDITIONS OF THIS
PURCHASE ORDER. ANY CONFLICT BETWEEN THE GENERAL
TERMS OF THIS DOCUMENT AND THE TBPC TERMS AND
CONDITIONS THESE GENERAL REQUIREMENTS SHALL
PREVAIL.
ADDITIONAL FLAVORS MAY BE ADDED OR SUBSTITUTED
DURING THIS CONTRACT, IF REQUESTED OR APPROVED BY
TDCJ. QUANTITIES AND PRICING WILL REMAIN THE
SAME.
DELIVERY IS PREFERRED WITHIN 14 CALENDAR DAYS
FROM ANY BLANKET PURCHASE ORDER RELEASE.
TRUCK LOAD AND/OR PALLET QUANTITIES ARE NOT
GUARANTEED. IN CASES WHERE PALLET QUANTITIES ARE
ORDERED, ALL PRODUCTS ARE TO BE SHIPPED AND
SECURED ON A STANDARD 4-WAY WOODEN PALLET
(40"X48").
PALLETS WILL NOT BE EXCHANGED.
ORDERS WILL BE BASED ON WAREHOUSE QUANTITIES AND
USAGE.
QUANTITIES LISTED ARE ESTIMATED FOR EVALUATION
PURPOSES ONLY AND SHOULD NOT BE CONSTRUED AS A
MINIMUM OR MAXIMUM THAT THE AGENCY MUST ORDER.
QUANTITIES ARE ESTIMATES BASED UPON PREVIOUS AND
PROJECTED USAGE FOR A ONE-YEAR PERIOD. ORDERS
WILL BE PLACED ON AN "AS NEEDED BASIS".
ANY QUANTITIES NOT ORDERED OR DELIVERED BY AUGUST
31 OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE
CANCELLED.
THE STATE RESERVES THE RIGHT TO CANCEL THIS
CONTRACT, WITHOUT CAUSE, WITH A THIRTY (30) DAY
WRITTEN NOTICE TO VENDOR.
THE STATE SHALL NOT BE RESPONSIBLE FOR ANY
REMAINING INVENTORY THAT A VENDOR MAY HAVE AT
THE CONTRACT TERMINATION.
DURING THE TERM OF THIS CONTRACT, WITH WRITTEN
NOTIFICATION TO THE VENDOR, THE TDCJ RESERVES THE
RIGHT TO CANCEL ANY ITEM(S), AND/OR INCREASE OR
DECREASE THE QUANTITY OF ANY ITEM(S).
NO QUANTITIES OF ANY ITEMS ARE ORDERED BY THE
EXECUTION OF THE BLANKET PURCHASE ORDER. VENDOR
SHALL HAVE NO OBLIGATION TO PROVIDE ITEM(S)
COVERED BY A BLANKET PURCHASE ORDER UNLESS AND
UNTIL AN INDIVIDUAL RELEASE IS ISSUED BY TDCJ
INDICATING QUANTITY OF ITEM(S) ORDERED AND
DELIVERY REQUIREMENTS.
TDCJ, WITHOUT INVALIDATING THE BLANKET PURCHASE
ORDER, MAY ORDER CHANGES WITHIN THE GENERAL SCOPE
OF THE BLANKET PURCHASE ORDER CONSISTING OF
DELETIONS, EXTENSIONS, ADDITIONAL FLAVORS OR
OTHER REVISIONS. ALL SUCH CHANGES WILL BE
AUTHORIZED BY A PURCHASE ORDER CHANGE NOTICE
EXECUTED BY A TDCJ AUTHORIZED PURCHASER.
DAMAGES:
DAMAGE ASSESSMENTS MUST BE PAID WITH A CREDIT OR
CHECK. REIMBURSEMENT TO THE TEXAS DEPARTMENT OF
CRIMINAL JUSTICE. MAIL TO:
TDCJ COMMISSARY WAREHOUSE
1621 HIGHWAY 75 NORTH
HUNTSVILLE, TEXAS 77320
ATTN: PROGRAM ADMINISTRATOR V - WAREHOUSE MANAGER
DELIVERY:
RELEASES SHALL BE ISSUED BY THE TDCJ AUTHORIZED
PERSONNEL REFERENCING A BLANKET PURCHASE ORDER
RELEASE NUMBER.
AUTHORIZED PERSONNEL WILL PLACE ORDERS BY
TELEPHONE, E-MAIL, FAX, OR VIA MAIL SERVICE.
TDCJ AUTHORIZED PERSONNEL:
JIM WEBER, DIANN TRCALEK, B. K. WOODSON,
ALAN FRY, CINDY LAMBRIGHT,
AT (936) 437-4000.
DELIVERIES SHALL BE BY APPOINTMENT ONLY,
NOTIFYING THE TDCJ "AUTHORIZED PERSONNEL" AT
LEAST 24 HOURS PRIOR TO VENDOR'S INTENT TO
DELIVER.
ALL ITEMS SHALL BE PALLETIZED AND STABILIZED TO
PREVENT SHIFTING. PALLETS WILL BE EXCHANGED AT
TIME OF DELIVERY AVOIDING ANY PALLET CHARGES.
PRICES SHALL BE F.O.B. DESTINATION PREPAID &
ALLOWED
393-63
1. MEAT - BEEF POT ROAST 30,000 CASE 15.89 476,700.00
2. MEAT - BEEF POT ROAST 6,500 CASE 15.89 103,285.00
INGREDIENTS MUST INCLUDE, BUT ARE NOT LIMITED TO:
-POTATOES
-BEEF BROTH
-COOKED BEEF
-CARROTS
-ONIONS
MUST BE A MINIMUM OF 95% FAT FREE.
PACKAGING: NON-METAL, NON-GLASS
PACKAGE/POUCH/PLASTIC CONTAINER, VACUUM SEALED
FOR EASY OPENING.
PACKAGES AND CASES MUST HAVE A UPC CODE FOR
INDIVIDUAL SALES AND RECEIVING PURPOSES.
BRAND NAME: CASTLEBERRY
PACKAGE SIZE IN OUNCES: 7.5
TYPE OF PACKAGING: POUCH
CASE QUANTITY: 24
DELIVER ITEM 1 TO:
TDCJ
COMMISSARY WAREHOUSE
1621 HWY 75 NORTH
HUNTSVILLE TX 77340
DELIVER ITEM 2 TO:
TDCJ
SNYDER E & R DISTRIBUTION CENTER
201 NORTH KINGS HIGHWAY
SNYDER TX 79549
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL
FACILITIES, CONTRACTOR COMPLIANCE WITH TDCJ
SECURITY PROCEDURES IS REQUIRED. THIS INCLUDES
DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR
ANY OTHER TDCJ OWNED, LEASED OR CONTRACTED
PREMISES. SPECIFIC POINTS INCLUDE, BUT ARE NOT
LIMITED TO:
1. ALL CONTRACTOR STAFF MAKING DELIVERIES
WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE OFFENDERS ARE ASSIGNED, WILL BE REQUIRED TO
HAVE A SECURITY ESCORT THROUGHOUT THEIR DELIVERY
AND WILL NOT INTERACT WITH OFFENDERS.
2. ALL DELIVERY STAFF AND VEHICLES ARE
SUBJECT TO SEARCH AND INSPECTION WHILE ON TDCJ
PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED
WHEN NOT IN USE. DRIVERS ARE RESPONSIBLE TO KEEP
KEYS IN THEIR POSSESSION AT ALL TIMES.
4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY
TYPE OF CONTRABAND ONTO ANY TDCJ FACILITY.
EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, AND WEAPONS OF ANY
TYPE, TOBACCO OF ANY TYPE, ALCOHOL, CONTROLLED
SUBSTANCES (ILLEGAL DRUGS), PETS, PAGERS AND
CELLULAR PHONES.
5. ONLY THE VEHICLE OPERATOR (DRIVER) WILL
BE ALLOWED ENTRY INTO THE PRISON COMPOUND,
APPROPRIATE DRESS IS REQUIRED. NO SHORTS,
SLEEVELESS TOPS, LOW CUT APPAREL, AND NO OPEN TOE
SHOES WILL BE ALLOWED.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE
AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS
VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE
RULES.
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE
INSTRUCTIONS MAY RESULT IN MERCHANDISE BEING
REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE AT THE VENDOR'S
EXPENSE:
SHIP INDIVIDUAL LINE ITEMS COMPLETE PER PURCHASE
ORDER RELEASE. NO PARTIAL ITEM SHIPMENTS WILL BE
RECEIVED WITHOUT PRIOR APPROVAL.
INCLUDE OR MARK PURCHASE / BLANKET ORDER NUMBER
AND REQUISITION NUMBER ON PACKING SLIP, CARTONS,
PACKAGES, BUNDLES, ETC. SUBMIT SEPARATE INVOICES
FOR EACH SHIPMENT.
INCLUDE ONLY ONE PURCHASE ORDER NUMBER AND ONE
REQUISITION NUMBER ON EACH INVOICE.
THE INVOICE MUST BE ITEMIZED WITH THE
DESCRIPTION, UNIT PRICE, AND EXTENSION LISTED.
VENDOR MUST SUPPLY A VALID TEXAS IDENTIFICATION
NUMBER SYSTEM (TINS) NUMBER ON EACH INVOICE.
AFTER AN ORDER IS SHIPPED THE VENDOR WILL BE
REQUIRED TO INVOICE WITHIN 5 WORKING DAYS.
ALL INVOICES SHALL BE MAILED TO:
TDCJ
ATTN: ACCOUNTS PAYABLE,
P.O. BOX 4018
HUNTSVILLE, TEXAS 77342.
VENDOR POINT-OF-CONTACT:
NAME: RANDY WELCH
PHONE NO.: 713-460-2828
FAX NO.: 713-460-2829
E-MAIL: caldwellbroker@plnk.net
PIGGYBACK CLAUSE: THIS OPEN MARKET PURCHASE ORDER
IS AVAILABLE FOR USE BY ALL STATE AGENCIES AND
QUALIFIED ENTITIES PARTICIPATING IN THE TEXAS
BUILDING PROCUREMENT COMMISSION (TBPC)
COOPERATIVE PURCHASING PROGRAM (CO-OP) PROVIDING
THERE IS NO CONFLICT WITH ANY APPLICABLE
STATUTES, RULES, POLICIES OR PROCEDURES.
THIS OPEN MARKET PURCHASE ORDER WAS COMPETITIVELY
BID IN ACCORDANCE WITH APPLICABLE STATE OF TEXAS
PURCHASING STATUTES, RULES, POLICIES AND
PROCEDURES. STATE AGENCIES AND ACTIVE TBPC CO-OP
ENTITIES MAY USE THE PRICES SHOWN IN THIS OPEN
MARKET PURCHASE ORDER TO ISSUE THEIR OWN PURCHASE
ORDERS. ARRANGEMENTS FOR DELIVERY OF GOODS,
INCLUDING APPLICABLE FREIGHT CHARGES IF OUTSIDE
THE ORIGINAL GEOGRAPHIC DELIVERY AREA, ARE
CONTINGENT UPON MUTUAL AGREEMENT OF THE STATE
AGENCY OR ACTIVE TBPC CO-OP ENTITY AND THE
VENDOR. THE STATE AGENCY OR ACTIVE TBPC CO-OP
ENTITY'S PURCHASE ORDER ISSUED AGAINST THIS OPEN
MARKET PURCHASE ORDER SHOULD REFERENCE THE TBPC
ISSUED STATE OF TEXAS PURCHASE ORDER NUMBER AND
REQUISITION NUMBER AND BE SENT DIRECTLY TO THE
AWARDED VENDOR.
VENDOR COMPLIANCE: IF THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY ENCOUNTERS RESISTANCE FROM A
VENDOR NOT COMPLYING WITH THE TERMS AND
CONDITIONS OF THIS OPEN MARKET PURCHASE ORDER,
THE STATE AGENCY OR ACTIVE TBPC CO-OP ENTITY MUST
ATTEMPT TO RESOLVE THE ISSUE BY CONTACTING THE
VENDOR DIRECTLY. IF A SATISFACTORY RESOLUTION
CAN NOT BE REACHED, THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY SHOULD FILE A VENDOR
PERFORMANCE RESOLUTION REPORT WITH THE TBPC. THE
TBPC IS NOT RESPONSIBLE FOR RESOLVING
NON-PERFORMANCE ISSUES INCLUDING BUT NOT LIMITED
TO FUNDING, INVOICE PROCESSING, RENEWAL OR
CANCELLATION.
SUSPENSION, DEBARMENT, AND TERRORISM: VENDOR
CERTIFIES THAT THE VENDOR AND ITS
PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
DETERMINED BY ANY FEDERAL, STATE OR LOCAL
GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
LISTED AT http://www.epls.gov
THIS CONTRACT IS CONTINGENT UPON THE CONTINUED
AVAILABILITY OF APPROPRIATIONS.
***PUT REQ # AND ORDER # ON ALL PKGS*** TOTAL THIS ORDER 579,985.00
This is a copy of the state purchase order only. If you require additional information regarding
information from the Invitation for Bids including terms and conditions, please feel free to contact
the TBPC Cooperative Purchasing Program at coop@tbpc.state.tx.us. Please reference the state purchase
order and fiscal year in your email request, along with details as to the additional information required.