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INVOICE: TDCJ/ID PO Number: 7-000005
ACCOUNTS PAYABLE Req Number: 696-7-85245-D
P O BOX 4018 PO Date: 09/01/06
HUNTSVILLE TX 77342-4018 Expires: 08/31/12
VID: 1-22-271-6814
DESTINATION: SEE BELOW OR ATTACHED VILLAGE DISTRIBUTORS
DISTRIBUTION LIST P. O. BOX 2069
AUSTIN TX 78701 LAKEWOOD NJ 08701-2069
FOR INVOICING AND DELIVERY AFTER SEPTEMBER 1.
PLEASE SUBMIT BID IN DUPLICATE
TBPC PURCHASER NAME: DEE DORSEY
PHONE NUMBER: 512-475-2459
EMAIL: DEE.DORSEY@TBPC.STATE.TX.US
AGENCY POINT OF CONTACT
NAME: CARRIE RINGO, CTP
PHONE: 936-437-7057
FAX: 936-437-7099
EMAIL: CARRIE.RINGO@TDCJ.STATE.TX.US
IN COMPLIANCE WITH THE PROVISIONS OF TEXAS
GOVERNMENT CODE, TITLE 10, SUBTITLE D, SECTION
2155.074, SECTION 2155.075, SECTION 2156.007,
SECTION 2157.003 AND SECTION 2157.125, AND TEXAS
ADMINISTRATIVE CODE, TITLE 1, CHAPTER 113.6,
INFORMATION OBTAINED FROM THE TEXAS BUILDING AND
PROCUREMENT COMMISSION'S VENDOR PERFORMANCE
TRACKING SYSTEM
(WWWW.TBPC.STATE.TX.US/STPURCH/VENVPTS.HTML)
MAY BE USED IN EVALUATING RESPONSES TO
SOLICITATIONS FOR GOODS AND SERVICES TO DETERMINE
THE BEST VALUE FOR THE STATE.
THIS IS A BLANKET PURCHASE ORDER FOR THE PURCHASE
OF DENTURE ADHESIVE. ITEM(S) INTENDED USE IS FOR
RESALE IN TDCJ COMMISSARY FACILITIES WITHIN
PRISON UNITS STATEWIDE.
PERIOD COVERED IS FROM SEPTEMBER 1, 2006 THRU
AUGUST 31, 2007. THE BLANKET PURCHASE ORDER MAY
BE RENEWED FOR FIVE ADDITIONAL ONE YEAR PERIODS
AT THE EXCLUSIVE OPTION OF THE STATE WITH BOTH
PARTIES AGREEING TO RENEW IN WRITING PRIOR TO
AUGUST 31 OF THE CURRENT TERM. TDCJ CONTRACTS
AND PROCUREMENT DEPARTMENT NORMALLY WILL REQUEST
TO RENEW A CONTRACT A MINIMUM OF TWO MONTHS PRIOR
TO THE END OF THE CURRENT BLANKET PURCHASE TERM.
IF RENEWED, EACH RENEWAL YEAR WILL EXPIRE ON
AUGUST 31. RENEWALS ARE SUBJECT TO THE SAME
TERMS AND CONDITIONS AS THE ORIGINAL BLANKET
PURCHASE ORDER, AND ANY CHANGES ISSUED THEREOF.
RENEWAL PERIODS WOULD BE AS FOLLOWS:
1ST RENEWAL:
SEPTEMBER 1, 2007 THRU AUGUST 31, 2008
2ND RENEWAL:
SEPTEMBER 1, 2008 THRU AUGUST 31, 2009
3RD RENEWAL:
SEPTEMBER 1, 2009 THRU AUGUST 31, 2010
4TH RENEWAL:
SEPTEMBER 1, 2010 THRU AUGUST 31, 2011
5TH RENEWAL:
SEPTEMBER 1, 2011 THRU AUGUST 31, 2012
PRICE INCREASES OR DECREASES MAY BE ALLOWED ON
RENEWAL YEARS. ANY PRICE CHANGE WILL BE
EVALUATED AGAINST THE PRODUCER PRICE INDEX (PPI)
AND/OR A MARKET SURVEY CONDUCTED BY TDCJ. THE
PPI THAT WILL BE USED IS WPU0675.
BASELINES FOR PPI WILL BE THE INDEX ANNOUNCED FOR
THE MONTH IN WHICH THE BID WAS OPENED.
GENERAL REQUIREMENTS
DELIVERY PREFERRED WITHIN 21 CALENDAR DAYS
FROM ANY BLANKET PURCHASE ORDER RELEASE.
TRUCK LOAD AND/OR PALLET QUANTITIES ARE NOT
GUARANTEED. IN CASES WHERE PALLET QUANTITIES ARE
ORDERED, ALL PRODUCTS ARE TO BE SHIPPED AND
SECURED ON A STANDARD 4-WAY WOODEN PALLET
(40"X48"). PALLETS WILL NOT BE EXCHANGED.
ORDERS WILL BE BASED ON WAREHOUSE QUANTITIES AND
USAGE.
QUANTITIES LISTED ARE ESTIMATED FOR EVALUATION
PURPOSES ONLY AND SHOULD NOT BE CONSTRUED AS A
MINIMUM OR MAXIMUM THAT THE AGENCY MUST ORDER.
QUANTITIES ARE ESTIMATES BASED UPON PREVIOUS AND
PROJECTED USAGE FOR A ONE-YEAR PERIOD. ORDERS
WILL BE PLACED ON AN "AS NEEDED BASIS".
ANY QUANTITIES NOT ORDERED OR DELIVERED BY AUGUST
31 OF EACH CONTRACT YEAR WILL AUTOMATICALLY BE
CANCELLED.
THE STATE RESERVES THE RIGHT TO CANCEL THIS
CONTRACT, WITHOUT CAUSE, WITH A THIRTY (30) DAY
WRITTEN NOTICE TO VENDOR.
THE STATE SHALL NOT BE RESPONSIBLE FOR ANY
REMAINING INVENTORY THAT A VENDOR MAY HAVE AT
THE CONTRACT TERMINATION.
DURING THE TERM OF THIS CONTRACT, WITH WRITTEN
NOTIFICATION TO THE VENDOR, THE TDCJ RESERVES THE
RIGHT TO CANCEL ANY ITEM(S), AND/OR INCREASE OR
DECREASE THE QUANTITY OF ANY ITEM(S).
NO QUANTITIES OF ANY ITEMS ARE ORDERED BY THE
EXECUTION OF THE BLANKET PURCHASE ORDER. VENDOR
SHALL HAVE NO OBLIGATION TO PROVIDE ITEM(S)
COVERED BY A BLANKET PURCHASE ORDER UNLESS AND
UNTIL AN INDIVIDUAL RELEASE IS ISSUED BY TDCJ
INDICATING QUANTITY OF ITEM(S) ORDERED AND
DELIVERY REQUIREMENTS.
TDCJ, WITHOUT INVALIDATING THE BLANKET PURCHASE
ORDER, MAY ORDER CHANGES WITHIN THE GENERAL SCOPE
OF THE BLANKET PURCHASE ORDER CONSISTING OF
DELETIONS, EXTENSIONS, ADDITIONAL FLAVORS OR
OTHER REVISIONS. ALL SUCH CHANGES WILL BE
AUTHORIZED BY A PURCHASE ORDER CHANGE NOTICE
EXECUTED BY A TDCJ AUTHORIZED PURCHASER.
SAMPLE INFORMATION:
EACH BIDDER SHALL SUBMIT ONE (1) SAMPLE PACKAGE
OF THE EXACT ITEM THEY ARE BIDDING TO BE
CONSIDERED FOR AWARD. THIS SAMPLE MUST BE
SUBMITTED PRIOR TO THE REVERSE AUCTION EVENT.
SUBMIT SAMPLE TO:
CONTRACTS AND PROCUREMENT DEPARTMENT
ATTN: CARRIE RINGO
TWO FINANCIAL PLAZA, SUITE 525
HUNTSVILLE TX 77340
SAMPLES MAY BE EVALUATED BY A PANEL FOR
ACCEPTABILITY.
SAMPLES MUST BE PACKAGED EXACTLY AS THEY WILL BE
SOLD TO THE AGENCY. IF UPC BAR CODES AND/OR
INGREDIENTS STATEMENT ARE NOT AVAILABLE, BIDDER
MUST CERTIFY IN WRITING (LETTER) THAT ITEMS WILL
BE UPC BAR CODED INDIVIDUALLY AND BY CASE AND/OR
CONTAIN INDIVIDUAL INGREDIENT STATEMENT. SAID
LETTER MAY EITHER ACCOMPANY SAMPLE OR BE
SUBMITTED PRIOR TO BID OPENING DATE AND TIME
PROVIDING IT IS PROPERLY IDENTIFIED. SAMPLES
WILL BE CONSUMED/DISPOSED OF DURING EVALUATION
AND WILL NOT BE RETURNED TO THE BIDDER.
THE SAMPLE(S) MUST CONFORM TO THE ITEM
SPECIFICATION OF THIS SOLICITATION. A SAMPLE NOT
CONFORMING TO THE SPECIFICATION OF THIS
SOLICITATION SHALL DISQUALIFY THE BID FOR THAT
LINE ITEM. IF AWARDED, THE ITEM SHIPPED FOR THE
DURATION OF THE CONTRACT MUST BE THE SAME AS THE
SAMPLE PROVIDED. IF THE QUALITY OF THE DELIVERED
ITEM VARIES FROM THE SAMPLE PROVIDED, TDCJ
RESERVES THE RIGHT TO CANCEL AND RE-AWARD OR
RE-ADVERTISE THE ITEM. ANY ADDITIONAL COST,
INCLUDING HANDLING, MAY BE CHARGED TO THE
DEFAULTING VENDOR.
SAMPLES SHALL BE PROPERLY LABELED TO INCLUDE THE
INVITATION FOR BID NUMBER, LINE ITEM NUMBER,
BRAND NAME, INGREDIENT STATEMENT, ANY UNIQUE
PRODUCT CODE NUMBER (UPC BAR CODE) IF AVAILABLE,
AND BIDDER'S NAME. SAMPLES SUBMITTED BY
MANUFACTURERS ON BEHALF OF BIDDERS SHALL BE
IDENTIFIED AS STATED ABOVE. ONLY SAMPLES
ADEQUATELY IDENTIFIED, AS DETERMINED BY TDCJ,
WILL BE CONSIDERED FOR EVALUATION.
DAMAGES:
DAMAGE ASSESSMENTS MUST BE PAID WITH A CREDIT OR
CHECK. REIMBURSEMENT TO THE TEXAS DEPARTMENT OF
CRIMINAL JUSTICE. MAIL TO:
TDCJ COMMISSARY WAREHOUSE
1621 HIGHWAY 75 NORTH
HUNTSVILLE, TEXAS 77320
ATTN: PROGRAM ADMINISTRATOR V - WAREHOUSE MANAGER
RELEASES SHALL BE ISSUED BY THE TDCJ AUTHORIZED
PERSONNEL REFERENCING A BLANKET PURCHASE ORDER
RELEASE NUMBER.
AUTHORIZED PERSONNEL WILL PLACE ORDERS BY
TELEPHONE, E-MAIL, FAX, OR VIA MAIL SERVICE.
TDCJ AUTHORIZED PERSONNEL:
JIM WEBER, DIANN TRCALEK, B. K. WOODSON,
ALAN FRY, CINDY LAMBRIGHT,
AT (936) 437-4000.
DELIVERIES SHALL BE BY APPOINTMENT ONLY,
NOTIFYING THE TDCJ "AUTHORIZED PERSONNEL" AT
LEAST 24 HOURS PRIOR TO VENDOR'S INTENT TO
DELIVER.
ALL ITEMS SHALL BE PALLETIZED AND STABILIZED TO
PREVENT SHIFTING. PALLETS WILL BE EXCHANGED AT
TIME OF DELIVERY AVOIDING ANY PALLET CHARGES.
PRICES ARE F.O.B. DESTINATION PREPAID &
ALLOWED
ANY MANUFACTURERS' NAMES, TRADE NAMES, BRAND
NAMES, OR CATALOG NUMBERS USED IN THE
SPECIFICATIONS ARE THERE FOR THE PURPOSE OF
ESTABLISHING AND DESCRIBING STYLE, GENERAL
PERFORMANCE, AND QUALITY LEVELS. SUCH REFERENCES
ARE NOT INTENDED TO BE RESTRICTIVE, AND BIDS ARE
INVITED ON THESE AND COMPARABLE BRANDS OR
PRODUCTS OF ANY MANUFACTURER.
260-82
1. DENTURE ADHESIVE POWDER 1.6 OZ. 110 CASE 63.12 6,943.20
REGULAR HOLD
INDIVIDUAL PACKAGES AND CASES MUST BE UPC
BAR CODED FOR INDIVIDUAL SALES AND RECEIVING
PURPOSES.
BRAND NAME: FIXODENT
PACKAGE SIZE IN OUNCES: 1.6 OZ.
CASE QUANTITY: 24 PER CASE
2. DENTURE ADHESIVE POWDER 1.6 OZ. 15 CASE 63.12 946.80
REGULAR HOLD
INDIVIDUAL PACKAGES AND CASES MUST BE UPC
BAR CODED FOR INDIVIDUAL SALES AND RECEIVING
PURPOSES.
BRAND NAME: FIXODENT
PACKAGE SIZE IN OUNCES: 1.6 OZ.
CASE QUANTITY: 24 PER CASE
3. DENTURE ADHESIVE CREAM 500 CASE 32.09 16,045.00
MUST BE APPROVED BY THE AMERICAN DENTAL
ASSOCIATION, USED AS A TEMPORARY MEASURE TO
PROVIDE INCREASED RETENTION OF DENTURES.
INDIVIDUAL PACKAGES AND CASES MUST BE UPC
BAR CODED FOR INDIVIDUAL SALES AND RECEIVING
PURPOSES.
BRAND NAME: EFFERGRIP
PACKAGE SIZE IN OUNCES: 2.5 OZ.
CASE QUANTITY: 12 PER CASE
4. DENTURE ADHESIVE CREAM 100 CASE 32.09 3,209.00
MUST BE APPROVED BY THE AMERICAN DENTAL
ASSOCIATION, USED AS A TEMPORARY MEASURE TO
PROVIDE INCREASED RETENTION OF DENTURES.
INDIVIDUAL PACKAGES AND CASES MUST BE UPC
BAR CODED FOR INDIVIDUAL SALES AND RECEIVING
PURPOSES.
BRAND NAME: EFFERGRIP
PACKAGE SIZE IN OUNCES: 2.5 OZ.
CASE QUANTITY: 12 PER CASE
SECURITY:
WHEN MAKING DELIVERIES TO CORRECTIONAL
FACILITIES, CONTRACTOR COMPLIANCE WITH TDCJ
SECURITY PROCEDURES IS REQUIRED. THIS INCLUDES
DELIVERIES TO ALL TDCJ UNITS AND WAREHOUSES, OR
ANY OTHER TDCJ OWNED, LEASED OR CONTRACTED
PREMISES. SPECIFIC POINTS INCLUDE, BUT ARE NOT
LIMITED TO:
1. ALL CONTRACTOR STAFF MAKING DELIVERIES
WITHIN A CORRECTIONAL FACILITY, AND THOSE AREAS
WHERE OFFENDERS ARE ASSIGNED, WILL BE REQUIRED TO
HAVE A SECURITY ESCORT THROUGHOUT THEIR DELIVERY
AND WILL NOT INTERACT WITH OFFENDERS.
2. ALL DELIVERY STAFF AND VEHICLES ARE
SUBJECT TO SEARCH AND INSPECTION WHILE ON TDCJ
PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED
WHEN NOT IN USE. DRIVERS ARE RESPONSIBLE TO KEEP
KEYS IN THEIR POSSESSION AT ALL TIMES.
4. CONTRACTOR STAFF SHALL NOT INTRODUCE ANY
TYPE OF CONTRABAND ONTO ANY TDCJ FACILITY.
EXAMPLES OF CONTRABAND INCLUDE, BUT ARE NOT
LIMITED TO FIREARMS, KNIVES, AND WEAPONS OF ANY
TYPE, TOBACCO OF ANY TYPE, ALCOHOL, CONTROLLED
SUBSTANCES (ILLEGAL DRUGS), PETS, PAGERS AND
CELLULAR PHONES.
5. ONLY THE VEHICLE OPERATOR (DRIVER) WILL
BE ALLOWED ENTRY INTO THE PRISON COMPOUND,
APPROPRIATE DRESS IS REQUIRED. NO SHORTS,
SLEEVELESS TOPS, LOW CUT APPAREL, AND NO OPEN TOE
SHOES WILL BE ALLOWED.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE
AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS
VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE
RULES.
SHIPPING AND INVOICING INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE
INSTRUCTIONS MAY RESULT IN MERCHANDISE BEING
REJECTED AT THE RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE AT THE VENDOR'S
EXPENSE:
SHIP INDIVIDUAL LINE ITEMS COMPLETE PER PURCHASE
ORDER RELEASE. NO PARTIAL ITEM SHIPMENTS WILL BE
RECEIVED WITHOUT PRIOR APPROVAL.
INCLUDE OR MARK PURCHASE / BLANKET ORDER NUMBER
AND REQUISITION NUMBER ON PACKING SLIP, CARTONS,
PACKAGES, BUNDLES, ETC. SUBMIT SEPARATE INVOICES
FOR EACH SHIPMENT.
INCLUDE ONLY ONE PURCHASE ORDER NUMBER AND ONE
REQUISITION NUMBER ON EACH INVOICE.
THE INVOICE MUST BE ITEMIZED WITH THE
DESCRIPTION, UNIT PRICE, AND EXTENSION LISTED.
VENDOR MUST SUPPLY A VALID TEXAS IDENTIFICATION
NUMBER SYSTEM (TINS) NUMBER ON EACH INVOICE.
AFTER AN ORDER IS SHIPPED THE VENDOR WILL BE
REQUIRED TO INVOICE WITHIN 5 WORKING DAYS.
ALL INVOICES SHALL BE MAILED TO:
TDCJ
ATTN: ACCOUNTS PAYABLE,
P.O. BOX 4018
HUNTSVILLE, TEXAS 77342.
VENDOR POINT-OF-CONTACT:
NAME: JOHN S. EMANUEL, JR
PHONE NO.: 732-364-2300 EXT. 4
FAX NO.: 732-364-2499
E-MAIL: JEMANUEL@VILLAGEDISTRIBUTORS.COM
PIGGYBACK CLAUSE: THIS OPEN MARKET PURCHASE ORDER
IS AVAILABLE FOR USE BY ALL STATE AGENCIES AND
QUALIFIED ENTITIES PARTICIPATING IN THE TEXAS
BUILDING PROCUREMENT COMMISSION (TBPC)
COOPERATIVE PURCHASING PROGRAM (CO-OP) PROVIDING
THERE IS NO CONFLICT WITH ANY APPLICABLE
STATUTES, RULES, POLICIES OR PROCEDURES.
THIS OPEN MARKET PURCHASE ORDER WAS COMPETITIVELY
BID IN ACCORDANCE WITH APPLICABLE STATE OF TEXAS
PURCHASING STATUTES, RULES, POLICIES AND
PROCEDURES. STATE AGENCIES AND ACTIVE TBPC CO-OP
ENTITIES MAY USE THE PRICES SHOWN IN THIS OPEN
MARKET PURCHASE ORDER TO ISSUE THEIR OWN PURCHASE
ORDERS. ARRANGEMENTS FOR DELIVERY OF GOODS,
INCLUDING APPLICABLE FREIGHT CHARGES IF OUTSIDE
THE ORIGINAL GEOGRAPHIC DELIVERY AREA, ARE
CONTINGENT UPON MUTUAL AGREEMENT OF THE STATE
AGENCY OR ACTIVE TBPC CO-OP ENTITY AND THE
VENDOR. THE STATE AGENCY OR ACTIVE TBPC CO-OP
ENTITY'S PURCHASE ORDER ISSUED AGAINST THIS OPEN
MARKET PURCHASE ORDER SHOULD REFERENCE THE TBPC
ISSUED STATE OF TEXAS PURCHASE ORDER NUMBER AND
REQUISITION NUMBER AND BE SENT DIRECTLY TO THE
AWARDED VENDOR.
VENDOR COMPLIANCE: IF THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY ENCOUNTERS RESISTANCE FROM A
VENDOR NOT COMPLYING WITH THE TERMS AND
CONDITIONS OF THIS OPEN MARKET PURCHASE ORDER,
THE STATE AGENCY OR ACTIVE TBPC CO-OP ENTITY MUST
ATTEMPT TO RESOLVE THE ISSUE BY CONTACTING THE
VENDOR DIRECTLY. IF A SATISFACTORY RESOLUTION
CAN NOT BE REACHED, THE STATE AGENCY OR ACTIVE
TBPC CO-OP ENTITY SHOULD FILE A VENDOR
PERFORMANCE RESOLUTION REPORT WITH THE TBPC. THE
TBPC IS NOT RESPONSIBLE FOR RESOLVING
NON-PERFORMANCE ISSUES INCLUDING BUT NOT LIMITED
TO FUNDING, INVOICE PROCESSING, RENEWAL OR
CANCELLATION.
SUSPENSION, DEBARMENT, AND TERRORISM: VENDOR
CERTIFIES THAT THE VENDOR AND ITS
PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
DETERMINED BY ANY FEDERAL, STATE OR LOCAL
GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
LISTED AT http://www.epls.gov
THIS CONTRACT IS CONTINGENT UPON THE CONTINUED
AVAILABILITY OF APPROPRIATIONS.
***PUT REQ # AND ORDER # ON ALL PKGS*** TOTAL THIS ORDER 27,144.00
This is a copy of the state purchase order only. If you require additional information regarding
information from the Invitation for Bids including terms and conditions, please feel free to contact
the TBPC Cooperative Purchasing Program at coop@tbpc.state.tx.us. Please reference the state purchase
order and fiscal year in your email request, along with details as to the additional information required.