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977-M1 CONTINGENCY – RENTAL FOR PORTABLE TOILETS, HAND WASH STATIONS, SHOWERS, BUS PUMPING

Start Date: 06/2011

End Date: 12/2014

  1. CONTRACT NO: 977-M1
    CONTINGENCY CONTRACT FOR EMERGENCY RESPONSE PREPAREDNESS
    RENTAL FOR PORTABLE TOILETS, HAND WASH STATIONS, SHOWERS AND BUS PUMPING SERVICES
  2. HOW TO ORDER:

    Customers must issue an internal purchase order for one-time or blanket orders for scheduled deliveries and reference CPA Contract Numbers assigned to each contractor to be eligible for Contract pricing.

    For State Agencies: PCC C

    NIGP Code(s):
    971-82
    977-83

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

  3. CONTRACT PRICING (XLS)
  4. CONTRACTORS:

    Contract No. 977-M1-5
    Payee ID No.: 12639306229
    Active Deployment Systems, Inc.
    PO Box 92949, Austin TX 78709
    5012 Bee Creek Rd, Spicewood TX 78669
    Contact: Simon Elliott or Roberta Barrera
    Phone: 866-975-4201
    512-431-2025
    512-636-7701
    E-mail: simon@activedeployment.com
    E-mail: becky@activedeployment.com
    E-mail: terry@activedeployment.com

    Contract No. 977-M1-1
    Payee ID No: 12712897318
    Assurance Plumbing & Septic, Inc.
    405 Bayview Parkway
    Nokomis FL 34275
    Phone: Office 941-497-5200
    24/7 Contacts:
    Angela Rak 941-270-6330
    Scott Rak 941-270-6316
    E-mail: angela@assuranceplumbingandseptic.com
    E-mail: Scott@assuranceplumbingandseptic.com

    Contract No. 977-M1-3
    Payee ID No. 13306690531
    Central Coast Industries
    PO Box 2417
    2122 Hutton Road
    Nipomo CA 93444
    Contacts: Brian Touey 805-896-3777
    Veronica Vargas 805-896-4038
    Main Phone: 800-633-6966
    Email: brian@ccirentals.com
    Email: veronica@ccirentals.com

    Contract No. 977-M1-4
    Payee ID No.: 17528712197
    Doucet Plumbing, Inc.
    DBA 3D’s Plumbing
    6474 Hwy 87 N Sideview Rd
    San Angelo TX 76901
    Contact: Sonya Doucet – 325-340-8174
    Cody Doucet - 325-234-0298
    Phone: 325-653-4975
    E-mail: sondoucet@zipnet.us
    E-mail: cody3ds@hotmail.com

    Contract No. 977-M1-2
    Payee ID No: 17525938506
    United Site Services of Texas, Inc.
    PO Box 2273, Mansfield TX 76063
    168 Park 35 Cove North, Buda TX 78610
    Contact: Rollin Kay 508-250-4919
    Mike Holm 786-402-5920
    Main Phone: 512-312-5990
    Email: rollin@unitedsiteservices.com
    Email: mike.holm@unitedsiteservices.com

  5. INITIAL TERM OF CONTRACT: June 14, 2011 through December 31, 2011
    Renewal Term: January 1, 2012 through December 31, 2012
    Renewal Term: January 1, 2013 through December 31, 2013
    Renewal Term: January 1, 2014 through December 31, 2014

    RENEWAL OPTIONS:
    4th Renewal Period: January 1, 2015 through December 31, 2015

  6. SCOPE OF SERVICES
    Contractor(s) meet the standards to the International Code Council (ICC), OSHA, Council of American Building Officials (CABO), IAPMO and various other country, state, county and local regulatory agencies.

    ANSI Standards

    • ANSI Z4.1 - Sanitation in Places of Employment
    • ANSI Z4.3 – Non-sewered Waste Disposal Systems
    • ANSI Z4.4 - Sanitation in Field & Temporary Labor Camps

    Contractors must comply with the ADA Standards for Accessible Design regulations relative to the portable sanitation industry from the original publication released in 1994 by the Department of Justice for units that must meet federal and nondiscriminatory guidelines for handicapped persons.

    ADA Standards for Accessible Design (Revised as of July 1, 1994), Department of Justice, Code of Regulations 28 CFR Part 36 (excerpts)

    1. DELIVERIES:

      Deliveries must be made within a 12; 24 or 36 hours after receipt of notification by e-mail with a purchase order number and/or a purchase order to the destination indicated. Deliveries made without a purchase order number and/or purchase order are placed at the risk of the contractor and may not be subject to payment.

      Confirmation of delivery to the destination provided on the e-mail notification and/or purchase order is to be sent to the customer contact indicating delivery date and time.

    2. RENTAL REQUIREMENTS:
      Rental for portable toilets, hand wash stations and shower units shall include:
      1. One daily servicing, cleaning
      2. Potable water
      3. Grey water removal
      4. Water source connectors/hoses
      5. Power sources as required to operate, and
      6. Consumable supplies:
        • Soap
        • Paper/disposable towels
        • Toilet paper
      1. Rental Period:

        The rental period begins the day the units are delivered to or the services begin at the destination indicated on each purchase order and/or e-mail notification. The date/time of delivery and services must be confirmed to the customer either by e-mail, fax or phone.

        Upon notification by the customer’s personnel, the rental period will end upon pickup by the contractor. The pickup should be accomplished within the same day of notification but no later than 12 hours after notification. The contractor must provide the date/time that pickup is confirmed.

        Contractor is required to provide Proof of Performance (log and/or delivery ticket) with each invoice which has been countersigned by the on-site customer’s representative that servicing; placement and/or re-positioning was performed.

      2. Service Requirements/Frequency – One Service Daily

        Portable Toilets - Self-contained individual Port-O-Potty (toilet)

        The minimum service requirement will be when a unit is at 1/3 tank capacity and performed one service daily and include:

        1. Pumping or evacuating the effluent from the portable toilet receptacle into the truck holding tank and disposed of at licensed and approved disposal sites as needed. Officially approved disposal sites can be found by consulting with local health officials.
        2. Recharging the portable toilet receptacle.
        3. Cleaning the interior of the portable toilet by spraying and/or scrubbing with brushes.
        4. Restock toilet paper.
        5. Performing minor repairs to the portable toilet as needed.

        Trailer Mounted Toilets

        1. Pumping or evacuating the effluent from the portable toilet receptacle into the truck holding tank and disposed of at licensed and approved disposal sites as needed. Officially approved disposal sites can be found by consulting with local health officials.
        2. Recharging the portable toilet receptacle.
        3. Cleaning the interior of the portable toilet by spraying and/or scrubbing with brushes.
        4. Restock toilet paper.
        5. Performing minor repairs to the portable toilet as needed.

        Hand Wash – Self-contained units with up to four (4) hand wash stations

        1. Provide potable water
        2. Provide grey water pickup and disposal in accordance with local regulations
        3. Provide water source connections/hoses
        4. Provide soap; disposable/paper towels
        5. Foot pump operation

        Shower Facility - Minimum of six (6) or eight (8) heads

        1. Self-contained trailer
        2. Weather protection features
        3. Lighting
        4. Hot and Cold water
        5. Supplies – soap; disposable towels
        6. Fresh and grey water services include delivery and disposal
        7. Segregated by Male and Female
        8. ADA compliant facility
        9. Fuel and/or power for lighting and hot water
      3. Pumping Services for Motor Coaches:
        The contractor is required to be on-site for these services which are for pumping motor coaches as required. The locations will be at all or one of the following and may include other locations.
        1. Tulley Stadium – Katy, Texas
        2. Ford Park – Beaumont, Texas
        3. Nueces County Fairgrounds – Corpus Christi, Texas
        4. Gregg County Fairgrounds – Longview, Texas
        5. Coach USA Bus Yard – Grand Prairie, Texas
        6. McAllen, Texas
      4. Requirements for Prime Contractor Personnel and Proprietary Subcontractors:
        1. The contractor(s) must provide continuous voice and data communications with and throughout its emergency field operation to ensure proper delivery and servicing of portable sanitation equipment when the local communications infrastructure (land phones, mobile devices that depend on local cell phone antenna networks and internet connectivity) is disabled and main power is unavailable. The field operation must demonstrate an ability to send and receive telephone, fax and e-mail communication continuously throughout the duration of an event.
        2. The contractor(s) must be able to track service vehicle location and communicate with service vehicles at all times to verify service is being performed and manage unscheduled and on-demand service requests in a timely and accurate manner. The vehicle tracking information must be available real-time to the provider’s emergency operations management team so that operations can be coordinated with other emergency service providers.
        3. Maintain placement/performance documentation (log and/or delivery tickets) with signatures and submit copy with invoice for each destination.
        4. All personnel representing the prime contractor providing service under the contract shall meet the service requirements and provide the quality of service required of the customer.
        5. No subcontract under the contract shall relieve the prime contractor of responsibility for the services.
        6. Shall be the primary contact for their personnel/subcontractors and the customer.
        7. Shall manage all quality and performance, project management, and schedules for personnel/subcontractors. The contractor shall be held solely responsible and accountable for the completion of all work for which the contractor has subcontracted.
        8. The customer retains the right to check personnel/subcontractor's background and make a determination to approve or reject the use of submitted subcontractor(s). Any negative responses may result in disqualification of the subcontractor.
        9. The customer reserves the right to request the removal of contractor’s personnel and/or subcontractor staff deemed unsatisfactory by the customer.
        10. Any subcontracting shall be at the prime contractor’s expense.
        11. During the term of the contract, if the contractor determines a need for personnel and/or subcontractor change, the customer shall be notified immediately in writing of any proposed change. The contractor shall be required to provide references and work history for any proposed new personnel/subcontractor to the customer. No change will be allowed without written authorization by the customer.
  7. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    E-mail: tpass_cmo@cpa.state.tx.us

  8. ADDING NEW PRODUCTS/SERVICES TO THE CONTRACT: Following the contract award, additional products/services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
  9. CONTRACTOR PERFORMANCE: The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the system is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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