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General Contract Information

962-M4 RECORDS STORAGE

Start Date: November 2010

End Date: August 2013

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 962-M4
    RECORDS STORAGE
  2. HOW TO ORDER:
    Customers must issue an internal purchase order and reference CPA Contract No. 962-M4 to be eligible for Contract pricing.

    For State Agencies: Use Purchase Category Code C

    NIGP Class/Item: 962-95

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

  3. CONTRACT SERVICES AND PRICING (XLS)
  4. CONTRACTORS AND CONTACT INFORMATION:

    Payee ID No.: 10430385905
    IRON MOUNTAIN
    15400 W. 99th St.
    Lenexa, KS 66219
    Contact: Chris Franklin
    Phone: (512) 748-6412
    Fax: (512) 251-3652
    E-mail: christopher.franklin@ironmountain.com

    Payee ID No.: 17421678883
    SAFESITE INCORPORATED
    9505 JOHNNY MORRIS ROAD
    AUSTIN, TX 78724
    Contact: KEVIN HENNESSEE
    Phone: 512-926-1780
    Fax: 512-926-3928
    E-mail: mburton@safesite.cc

    Payee ID No.: 17527428464
    WESTEX DOCUMENT, INC.
    815 S. GILBERT
    LUBBOCK, TX 79416
    Contact: JOHN MILLER
    Phone: 806-885-2906
    Fax: 806-885-2766
    E-mail: john.miller@westexdocument.com

  5. EXPEDITED PAYMENT TERM DISCOUNT:

    WesTex Document, Inc.
    20 days 1.00% discount
    15 days 5.00% discount
    10 days 3.00% discount

  6. TERM OF CONTRACT: November 1, 2010 through August 31, 2011
    RENEWAL TERM: September 1, 2011 through August 31, 2012
    RENEWAL TERM: September 1, 2012 through August 31, 2013

    RENEWAL OPTIONS:
    3rd Renewal Period: September 1, 2013 through August 31, 2014
    4th Renewal Period: September 1, 2014 through August 31, 2015

  7. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute services unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
  8. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    E-mail: tpass_cmo@cpa.state.tx.us

  9. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Dana L. Edwards
    Texas Procurement and Support Services
    Phone: (512) 463-2563
    E-mail: dana.edwards@cpa.state.tx.us

  10. ADDING NEW SERVICES TO THE CONTRACT: Following the contract award, additional services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

  11. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the system is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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