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Contract Details

958-M2 Utility Invoice Processing Services

Start Date: 04/2012

End Date: 08/2014

  1. CONTRACT NO: 958-M2

  2. Utility Invoice Processing Services

    The Comptroller's Office has contracted for Utility Invoice Processing Services on behalf of all state agencies, higher education and the Cooperative Purchasing Members (CO-OPs). This eliminates the need for individual agencies to independently procure services and gives them the opportunity to acquire services at the best value.

    The contract provides end-to-end processing of electricity (deregulated and regulated), natural gas, water, and wastewater utility invoices on behalf of agencies. Details are below in Section E, Ecova Services.

  3. HOW TO ORDER:

    Customers must issue an internal purchase order and reference 958-M1 to be eligible for Contract pricing.

    For State Agency Use: Purchase Category Code: C

    NIGP Class/Item Code: 958-95 Utilities Management Services

    The Contractor agrees not to begin services until issuance of a Purchase Order by the authorized ordering entity (State Agency, Higher Education, or Cooperative members).

  4. CONTRACTOR INFORMATION:

    Payee ID No.: 91-1701028
    Ecova, Inc.
    Address: 1313 N. Atlantic Street #5000, Spokane, WA 99201
    Contact: John Bailey, Sales Director
    Main Office: 800-767-4197
    Email: jbailey@ecova.com
    Ecova, Inc. Pricing
    http://www.ecova.com

  5. TERM OF CONTRACT: April 5, 2012 to August 31, 2014

    RENEWAL OPTIONS:
    1st Renewal Period: September 1, 2014 through August 31, 2015
    2nd Renewal Period: September 1, 2015 through August 31, 2016
    3rd Renewal Period: September 1, 2016 through August 31, 2017

  6. SUBSTITUTIONS: The following are the detailed services and service levels provided through this contract.

    ECOVA Services (PDF)

    Pricing is based at $2.25 per invoice, no additional charges and no minimum number of meters.

    During the Contract term, the Contractor shall not substitute a service, product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  7. CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Contract Manager: Bobby Pounds
    Fax: (512) 936-0040
    Email: bobby.pounds@cpa.state.tx.us

  8. CONTACT: Questions concerning technical specifications should be directed to:

    Charlene Rendon
    (512) 463-3653
    Email: charlene.rendon@cpa.state.tx.us

  9. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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