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946-C1 RETAIL FUEL CARD

Start Date: 04/2012

End Date: 08/2014

  1. DESCRIPTION OF CONTRACT: CCG CONTRACT NO. 946-C1 - CCG-RFC-2011-002
    RETAIL FUEL CARD

    The Council on Competitive Government (CCG) Retail Fuel Card contract provides state agencies and local governments the opportunity to realize savings on fuel and maintenance purchases on their vehicles through a payment card program.

  2. ACCOUNT IMPLEMENTATION

    Note: To meet internal encumbrance requirements, customers may process a purchase order and reference CCG Contract No. 946-C1. Please do not forward purchase orders to US Bank.

    For State Agencies: Use Doc Type 9
    Legal Cite for Purchase Order: Government Code 2162.105 state Council on Competitive Government

    NIGP Code(s):
    946-35
    946-70

  3. SERVICE LEVEL COMMITMENT (PDF)

  4. CONTRACTOR CONTACT INFORMATION:

    U.S. BANK NATIONAL ASSOCIATION ND
    Contact: Terri Lewcun
    Phone: (832) 486-1162
    E-mail: terri.lewcun@usbank.com

  5. TERM OF CONTRACT: April 20, 2012 thru April 30, 2014

    RENEWAL OPTIONS:
    1st Renewal: May 1, 2014 – April 30, 2015
    2nd Renewal: May 1, 2015 – April 30, 2016
    3rd Renewal: May 1, 2016 – April 30, 2017

  6. SPECIFIC CONTRACT BENIFITS:

    1. Form of payment for fuel, oil, maintenance, repairs and roadside assistance
    2. Net-out taxes for applicable fuel card purchases
    3. Fuel payments covered under a single invoice
    4. Retail fuel cards can be tailored to meet the needs of State Agencies, Higher Education and CPA Cooperative Purchasing Members (e.g. cards can be issued and assigned to drivers or vehicles)
    5. Robust online program management system and enhanced reporting capabilities
    6. Quarterly Rebate (XLS) based on every dollar spent
    7. No annual fees
    8. $50 maximum liability on fraudulent transactions
    9. $0 liability for fraudulent transactions on lost or stolen cards which occur after the lost or stolen card was reported to US Bank
    10. Free training for program administrators
    11. Custom Cards:
      1. 8 to 10 weeks for delivery
      2. CCG approval required for State agencies
      3. Higher Education and CPA Cooperative Purchasing Members may coordinate directly with US Bank.
      4. No charge for single, standard color logo; additional colors/designs are billed at cost by US Bank
    12. Payment terms per Texas Prompt Payment Act.

  7. PAYMENT INSTRUCTIONS:

    State Agencies: (to be announced)

    CPA TPASS Cooperative Purchasing Members: (to be announced)

  8. CCG CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    Barbara Ritchie, CTCM, CTPM
    Council on Competitive Government/ Strategic Sourcing
    Texas Comptroller of Public Accounts
    Phone: (512) 463-2658
    E-mail: Barbara.ritchie@ccg.state.tx.us

  9. TPASS CONTACT: Questions concerning technical services should be directed to:

    Texas Procurement and Support Services (TPASS) Division
    Texas Comptroller of Public Accounts
    Phone: (512) 463-3435
    E-mail: fuel.card.program@cpa.state.tx.us

  10. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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