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Contract 921-M1 Texas Clean Bus Program -- Retrofit Devices -- Equipment And Labor

Start Date: 08/2013
End Date: 08/2014

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 928-M1
    TEXAS CLEAN BUS PROGRAM
    RETROFIT DEVICES - EQUIPMENT AND LABOR
    The goal of Texas Clean School Bus Grant Program is to reduce children’s exposure to diesel exhaust in and around diesel school buses. Under the program TCEQ provides grants to eligible recipients such as school districts and/or charter schools to offset the incremental cost of eligible projects that reduce diesel exhaust emissions.
    The customer base for the contract is School Districts or Charter Schools in the State of Texas that operates one or more school buses or transportation system provided by a countywide school district. The customers may use Texas Clean School Bus Grant Program funds, funds from another source, or a combination of Texas Clean School Bus Grant Program and other funds to purchase retrofits under the contract.
    Any bus proposed for retrofit must be used on a regular daily route to and from a school and have at least five (5) years of useful life remaining. All sizes of diesel-fueled school buses are eligible.

    Piggyback Option:
    The contract is available for use by all school districts, local governments, and state agencies; higher education and cooperative members, providing there is no conflict with any applicable statutes, rules, policies, or procedures. State agencies and eligible entities as described in B.1.1 (Authority to Contract) will have the option to use the pricing as agreed to within the resulting contract. Provided that other state agencies or eligible entities are interested in ordering from the resulting contract, and no other delivery locations are requested than originally agreed upon, CPA and the awarded contractor will seek a mutual agreement for pricing and shipment to other locations.
    Authorized customers will issue their internal purchase orders, with a reference to the CPA contract number, directly to the contractor(s).

  2. HOW TO ORDER:
    Authorized customers must issue an internal purchase order and reference CPA Contract No. 928-M1 to be eligible for contract pricing.

    For State Agencies: Use Purchase Category Code C
    NIGP Class/Item code(s) is listed on each item.

    The Contractor agrees not to ship any materials until issuance of a purchase order by the authorized customer.

  3. CONTRACTORS AND CONTRACT DOCUMENTATION:

    FREIGHTLINER OF SAN ANTONIO CONTRACT PRICING AND SERVICE INFORMATION (XLS)

    RUSH TRUCK CENTERS OF TEXAS CONTRACT PRICING AND SERVICE INFORMATION (XLS)

    Payee ID No.: 17428392975
    Freightliner of San Antonio
    PO Box 200410, San Antonio TX 78220-0410
    8700 IH10 East
    San Antonio TX 78109
    Contact: Tim Delano
    Phone: 512 247-4444
    Email: tdelano@opuskane.com

    Payee ID No.: 17427862648
    Rush Truck Centers of Texas LP
    DBA Rush Bus Center
    16345 IH-35 North
    Selma TX 78154
    Contact: Jacques van Heerden
    Phone: 210 800-8900
    Email: vanheerdenj@rushenterprises.com

  4. TERM OF CONTRACT: August 1, 2013 thru August 31, 2014

    RENEWAL OPTION:
    1st Renewal: September 1, 2014 thru August 31, 2015
    2nd Renewal: September 1, 2015 thru August 31, 2016
    3rd Renewal: September 1, 2016 thru August 31, 2017

  5. SERVICE FACILITIES AND LEAD TIME FOR INSTALLATION: Reference each Contractor Price Sheet for Service Facility locations and lead times.
  6. INSTALLATION:
    The Contractor shall provide installation services upon request by the customer and after receipt of a purchase order. The completion date(s) for the installation of the retrofit systems to be coordinated and agreed upon by the contractor(s) and the customer. The customer may select the contractor for the specific retrofit part to provide installation services or may use in-house personnel for installation.
  7. WARRANTY:
    Installation: Provide at least a 5 (five)-year installation warranty from the time of completion.
    Equipment: Per CARB minimum requirements, at least a 5 (five)-year manufacturer warranty from time of delivery and acceptance by customer.
  8. INVOICES:
    Invoices shall be submitted to the customer no later than 30 (thirty) calendar days following completion of project.
    Invoices shall include:
    1. Customer name
    2. Purchase order number
    3. Service dates of installation
    4. Parts description (part number) of equipment installed on bus
    5. School bus VIN (vehicle identification number)
    6. Equipment and Installation unit costs per vehicle in accordance with contract pricing
  9. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
  10. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    Email: tpass_cmo@cpa.state.tx.us

  11. TCEQ CONTACT: Questions concerning the Texas Clean Bus Program should be directed to:

    TCEQ Clean School Bus Contract Manager
    Texas Commission on Environmental Quality
    Phone: (512) 239-3100
    Email: cleanbus@tceq.state.tx.us

  12. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
  13. CONTRACTOR PERFORMANCE: The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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