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Contract 905-M3 MAINTENANCE CONTRACT – AMERICAN EUROCOPTER HELICOPTERS
Start Date: 09/2012
End Date: 08/2013
DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 905-M3
Maintenance Contract for American Eurocopter Helicopters
HOW TO ORDER:
Customers must issue an internal purchase order and reference CPA Contract No. 905-M3 to be eligible for Contract pricing.
For State Agencies: Use Purchase Category Code C
The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.
UNIFLIGHT, LLC Hourly Rate - Labor
Maintenance American Eurocopter Models AS350 and EC145
$82.00 Materials and Parts - Mark Up Percentage 10%
Payee ID No.: 11138359440
PO Box 540335 – Zip 75054-0335
1617 Aviation Pkwy
Grand Prairie TX 75052
Debbie Ginn-Frost – 972-623-3444
TERM OF CONTRACT: September 28, 2012 through August 31, 2013
Four (4) one-year periods for renewal will be at the sole option of the CPA.
1st Renewal Option: September 1, 2014 – August 31, 2015
2nd Renewal Option: September 1, 2015 – August 31, 2016
3rd Renewal Option: September 1, 2016 – August 31, 2017
4th Renewal Option: September 1, 2017 – August 31, 2018
The contractor will, within five (5) business days of Notice of Award, provide CPA and the customer with current certificates of insurance or other proof acceptable to CPA and the customer. The contractor will maintain the required insurance during the initial term and any renewal period exercised.
All insurance shall be carried by a provider rated A- or better by AM Best, and all coverage shall include waiver of subrogation and add the State of Texas as an additional insured. The contractor’s insurance disclosure must include amounts of coverage, carrier(s), and any restrictions or limitations on coverage.
The minimum required amounts:
General Liability: $1,000,000 Combined Single Limits (Bodily Injury/Property Damage Aggregate)
Automobile Liability: $500,000 Combined Single Limits (Bodily Injury/Property Damage)
Worker's Compensation: Statutory covering all contractor personnel who will provide services under the contract.
CPA and the customer must be provided a 30-day notice of cancellation or material change to the policy coverage and limits.
1. The Contractor’s repair facility shall be approved for Eurocopter AS350 and Eurocopter EC145 helicopters within the state of Texas.
2. Contractor’s normal business hours will be no less than Monday through Friday, 8am to 5pm.
3. All Contractor repairs and service shall comply with Federal Aviation Administration regulations and Eurocopter Maintenance Manuals.
4. The Contractor shall maintain work records for at least two (2) years.
5. Maintain a library of required and current maintenance publications specific to the Eurocopter AS350 and EC145 helicopters.
CONTRACTOR TECHNICIAN QUALIFICATIONS
1. The contractor has a minimum of two (2) FAA Certified Technicians and Eurocopter factory trained personnel certified to work on AS350 and EC145 helicopters.
1. All parts and equipment shall comply with FAA regulations and shall meet or exceed the original equipment manufacturers specifications.
2. The customer will consider the use of refurbished or overhauled replacement parts when it is in the best interest of the state of Texas and flight safety is not compromised.
3. Refurbished or overhauled parts must meet the original equipment manufacturers specifications and be approved by the FAA.
4. The use of refurbished or overhauled material or parts shall be allowed only with express written approval from the customer’s Chief Pilot or his authorized representative.
FUTURE CONTRACT SUPPLEMENTS:
1. Unanticipated modifications or engine replacements will be considered as potential contract supplements.
2. Contractors may be asked to provide proposals for work to be completed as outlined by CPA for aircraft modifications or engine replacements.
3. All Contract supplements shall be mutually agreed to.
1. Final inspection shall be conducted at the contractor’s location prior to the customer taking acceptance of the aircraft.
2. The customer’s representatives shall have sole authority to determine if the specifications of the purchase order have been met.
3. Inspection shall include the verification that all serviced equipment is working properly.
4. If a defect is found with the aircraft and the remedy for the defect will take an extended period of time, subsequent inspections shall then occur until the specifications are met as determined by the customer and service is accepted.
5. All necessary flight checks and or flight verification shall be coordinated by the customer.
RIGHT TO AUDIT:
1. As defined by Part B, B.5.2 (below), Audit Requirements, CPA and or DPS reserve the right to audit any or all of the Contractor’s purchase orders released by the Contractor in support of this contract to verify that the final invoice reflects actual material cost incurred.
Part B, B.5.2 – Audit Requirements:
Pursuant to §2262.003, Gov't Code, the State Auditor's Office, or successor agency, may conduct an audit or investigation of the Contractor or any other entity or person receiving funds from the state directly under the Contract or indirectly through a subcontract under the Contract. The acceptance of funds by the contractor or any other entity or person directly under the Contract or indirectly through a subcontract under the Contract acts as acceptance of the authority of the State Auditor's Office, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, the Contractor or other entity that is the subject of an audit or investigation must provide the State Auditor's Office with access to any information the State Auditor's Office considers relevant to the investigation or audit. The Contract may be amended unilaterally by the CPA to comply with any rules and procedures of the State Auditor's Office in the implementation and enforcement of §2262.003. The contractor shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the contractor and the requirement to cooperate is included in any subcontract it awards.
Customers who order under the Contract using federal or grant funds may have additional audit requirements that are required by law or regulation. Those additional requirements will be included on the purchase order for that particular order.
2. Contractor shall maintain all records of transactions that show actual material cost for the entire period of the contract, to include four (4) additional years beyond the termination. Contractor shall provide reasonable access to representatives from the state of Texas for purposes of reviewing such invoices.
3. This is separate from and does not supersede, Part B, B.5.2.
1. The customer will be responsible for the delivery of the helicopter to the contractor’s repair facility.
2. In the event it is necessary for the Contractor to travel to the helicopter’s location to perform service, the customer will approve all anticipated travel expenses prior to the Contractor traveling.
3. Contractor travel expenses will be in accordance with the Texas State Travel Reimbursement Rates and requirements which can be found at: https://fmx.cpa.state.tx.us/fm/travel/travelrates.php
4. Contractor’s personnel are not state agency employees and are merely using the state travel laws and rules to provide guidelines and limitations on travel expenses.
All services performed shall have a warranty of not less than 150 flying hours or 12 months, whichever occurs first, after acceptance of the aircraft by DPS from the contractor as described in Final Inspection.
The contractor shall ensure that all manufactures’ warranties for purchased parts, components, and products installed on the aircraft, are transferred to DPS for the full benefit of those warranties as offered by the manufacturers.
CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
TPASS Contract Management Office (TCMO)
Texas Comptroller of Public Accounts (CPA)
Fax: (512) 936-0040
TPASS CONTACT: Questions concerning technical specifications should be directed to:
Dee Dorsey, CTPM
Texas Procurement and Support Services
Phone: (512) 475-2459
ADDING NEW SERVICES TO THE CONTRACT: Following the contract award, additional services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional services by contacting the TPASS contract manager.
The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
- Identify vendors that have exceptional performance.
- Aid purchasers in making a best value determination based on vendor past performance.
- Protect the state from vendors with unethical business practices.
- Provide performance scores in four measurable categories for the CMBL vendors.
- Track vendor performance for delegated and exempt purchases.