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Contract Terms and Instructions

775-A1 SALT - WATER SOFTENER, STOCK AND ROAD MAINTENANCE

Start Date: 12/2008

End Date: 06/2014


SECTION 1 - SPECIAL INSTRUCTIONS AND CONDITIONS

A.   CONTRACT NO:   775-A1 SALT - WATER SOFTENER, STOCK AND ROAD MAINTENANCE

B.   HOW TO ORDER: 
      Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued
      through TxSmartBuy are eligible for contract pricing.

      The Contractor agrees not to ship any materials until issuance of a Purchase Order through
      TxSmartBuy by the State Agency, Higher Education, or Cooperative member.  

C.  TERM OF CONTRACT:  July 1, 2012 thru June 30, 2013
     Renewal Term: July 1, 2013 thru June 30, 2014
      
D.   DELIVERY:  As specified within each item.

E.   FREIGHT INFORMATION: 

      The unit pricing for the following categories is for material only as freight
      is FOB destination, prepaid and added as a separate line item on the invoice.  

      Categories:	
      775-45-35 De-Icer, Roadway, Salt Substitute	
      775-45-38 De-Icer, Roadway, Liquid
 
      The unit pricing for the following categories F.O.B. Destination to location(s)
      specified on the purchase order and inclusive of all freight, delivery/handling
      fees; fuel surcharges and any other applicable fees/charges.  

      Categories:	
      775-45-37 Road Maintenance Salt	
      775-54-00 Stock Salt Products	
      775-90-53 Salt, Water Softener

F.   WARRANTY:  Manufacturer's Standard Warranty.
    
G. SUBSTITUTIONS:  
    During the Contract term, the Contractor shall not substitute a product or brand       
    unless the Contractor has obtained prior written approval from the CPA Contract Manager 
    in coordination with the Customer.  The Contractor must have written confirmation from 
    the CPA Contract Manager of the substitution before making delivery.

H. CPA CONTRACT MANAGEMENT:  
    Questions regarding contract management issues, price changes,       
    amendments or other post-award concerns should be directed to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      Fax:   (512) 936-0040
      E-mail: tpass_cmo@cpa.state.tx.us

I.  TPASS CONTACT: Questions concerning technical specifications should be directed to:

      Delia Calvo, CPTM
      Texas Procurement and Support Services
      Phone: (512) 463-3506 
      E-mail: delia.calvo@cpa.state.tx.us 

J. ADDING NEW PRODUCTS TO THE CONTRACT:  
   Following the contract award, additional products of the same general category that could
   have been encompassed in the award of this contract, and that are not already on the contract,
   may be added. Customers are encouraged to request additional items by contacting the TPASS
   contract manager.

K.  CONTRACTOR PERFORMANCE:  

The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

  • Identify vendors that have exceptional performance.
  • Aid purchasers in making a best value determination based on vendor past performance.
  • Protect the state from vendors with unethical business practices.
  • Provide performance scores in four measurable categories for the CMBL vendors.
  • Track vendor performance for delegated and exempt purchases.

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