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Contract Terms and Instructions

765-M1 ROAD AND HIGHWAY EQUIPMENT; EARTH HANDLING AND GRADING

Start Date: 12/2010

End Date: 12/2013

  1. HOW TO ORDER:

    Customers must issue an internal purchase order and reference CPA Contract No. 765-M1 to be eligible for Contract pricing.

    For State Agencies: Use Purchase Category Code C

    NIGP Class/Item code(s):
    765-66
    765-77

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

  2. CONTRACT PRICING(XLS)
  3. SPECIFICATIONS AND WARRANTY:

    Detailed Warranty Requirements for:

    Spreaders: Refer to Part II, Paragraph 12 of TxDOT Specification No. 765-66-88 (PDF)

    Sweepers: Refer to Part IV of TxDOT Specficiation No. 765-77-77 (PDF)

    TxDOT Standard Specifications Index

  4. CONTRACTORS:

    Payee ID No.: 17519037562
    Equipment Southwest Inc.
    425 S. Loop 12
    Irving, Texas 75060
    Contact: Dale Patterson, Sales Manager
    Phone: (972) 554-0725
    Fax: (972) 554-0194
    E-mail: dpatterson@equipmentsouthwest.com

    Payee ID No.: 13623353904
    Flink Company
    502 N. Vermillion Street
    Streator, Il 61364
    Contact: Duane Kruger, Sales Manager
    Phone: (815) 673-4321
    Fax: (815) 672-2678
    E-mail: duane@flinkco.com

    Payee ID No.: 17606675076
    Four Seasons Equipment
    4120 Cedar Lake Drive
    Dallas, Texas 75227
    Contact: Dale DuBord, Vice President
    Phone: (214)388-1700
    Fax: (214)388-0107
    E-mail: ddubord@fourseasons-equip.com

    Payee ID No.: 12616711722
    Texas Municipal Equipment, LLC
    PO Box 121261
    420 Lillard Road, #106
    Arlington, Texas 76012
    Contact: Marcie Stewart
    Phone: (817) 269-6677
    Fax: (469) 675-6575
    E-mail: m.stewart@texasmunicipalequipment.com

    Payee ID No.: 17416937385
    Tymco Inc
    P.O. Box 2368
    225 Industrial East
    Waco, Texas 76703
    Contact: Kaye Morgan
    Phone: (254) 799-5546
    Fax: (254) 799-2722
    E-mail: Kaye@tymco.com

  5. TERM OF CONTRACT: December 21, 2010 through December 31, 2011
    Renewal Term: January 1, 2012 through December 31, 2012
    Renewal Term: January 1, 2013 through December 31, 2013

    RENEWAL OPTIONS:
    3rd Renewal Period: January 1, 2014 through December 31, 2014
    4th Renewal Period: January 1, 2015 through December 31, 2015

  6. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
  7. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    E-mail: tpass_cmo@cpa.state.tx.us

  8. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Manuel Perez, CTPM
    Texas Procurement and Support Services
    Phone: (512) 463-2469
    Email: manuel.perez@cpa.state.tx.us

  9. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
  10. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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