NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.
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Contract Terms and Instructions
765-A1 Road and Highway Equipment: Earth Handling, Grading, Moving, Packing, etc.
Start Date: 08/2011
End Date: 06/2013
CONTRACT NO: 765-A1
Road and Highway Equipment: Earth Handling, Grading, Moving, Packing, etc.
HOW TO ORDER:
Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.
For State Agencies: PCC A
NIGP Code(s): 765-61, 765-75, 765-77
The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.
TERM OF CONTRACT: August 18, 2011 through June 30, 2012
Renewal Term: July 1, 2012 – June 30, 2013
2nd Renewal Period: July 1, 2013 – June 30, 2014
3rd Renewal Period: July 1, 2014 – June 30, 2015
4th Renewal Period: July 1, 2015 – June 30, 2016
Payee ID No.: 14811319426
Henke Manufacturing Corporation
3070 Wilson Avenue
Leavenworth, KS 66048
Contact: Steve S. Kullberg
Phone: 913-682-9000 ext. 216
Payee ID No.: 14861093970
Broce Manufacturing Company Inc
205 East Main
Norman, OK 73069
Contact: Terry R. Wimer
Payee ID No.: 1412032661700
S B Manufacturing Inc
3707 W. McCormick St.
Wichita, KS 67213
Contact: Shane T. Reeder
DELIVERY DAYS ARO: Information is available on each line item in TxSmartBuy
SHIPPING INFORMATION: All shipping shall be F.O.B. destination. Prices include all shipping and handling fees unless stated otherwise.
All equipment shall include the following pre-delivery service:
• All fluid levels checked and maintained with the proper grade and type of fluids.
• Pre-delivery inspection and service on the equipment.
• The interior and exterior of units shall be clean and freshly washed at time of delivery.
• A minimum 1/4 tank must show on the fuel gauge when delivered.
• Include one (1) each additional filter and belt of each type.
WARRANTY: Units shall be warranted against all defects in material and workmanship for a period of not less than 36 months or 3,600 hours of use, whichever comes first, and shall cover 100% parts and labor for the unit. If the manufacturer’s standard warranty period exceeds 36 months or 3,600 hours, then the manufacturer’s standard warranty period shall be in effect. The warranty begins on the date the unit is determined to meet specifications and Customer acceptance is complete.
SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
TPASS Contract Management Office (TCMO)
Texas Comptroller of Public Accounts (CPA)
Fax: (512) 936-0040
TPASS CONTACT: Questions concerning technical specifications should be directed to:
Texas Procurement and Support Services
Phone: (512) 463-2469
ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
- Identify vendors that have exceptional performance.
- Aid purchasers in making a best value determination based on vendor past performance.
- Protect the state from vendors with unethical business practices.
- Provide performance scores in four measurable categories for the CMBL vendors.
- Track vendor performance for delegated and exempt purchases.