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Contract Terms and Instructions

760-A1 Road and Highway Equipment: Earth Handling, Grading, Moving, Packing, etc.

Start Date: 05/2012

End Date: 08/2013

  1. CONTRACT NO: 760-A1
    Road and Highway Equipment: Earth Handling, Grading, Moving, Packing, etc.

  2. HOW TO ORDER:
    Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.

    For State Agencies: PCC A

    NIGP Code(s): 760-33-30, 760-33-40, 760-51-02, 760-51-25 and 760-51-03

    The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.

  3. TERM OF CONTRACT: May 22, 2012 through August 31, 2012

    RENEWAL TERM: September 1, 2012 – August 31, 2013

    RENEWAL OPTIONS:
    2nd Renewal Period: September 1, 2013 – August 31, 2014
    3rd Renewal Period: September 1, 2014 – August 31, 2015
    4th Renewal Period: September 1, 2015 – August 31, 2016

  4. HEAVY EQUIPMENT SPECIFICATIONS (PDF)

  5. CONTRACTOR:

    Payee ID No.: 17513864102
    Associated Supply Company Inc.
    P.O. Box 3888
    Lubbock, TX 79452
    Contact: Leslie Leeson
    Phone: 806-372-8386
    E-mail:leslie@ascoeq.com

    Payee ID No.: 12605088140
    Hi-Way Equipment Company Inc
    926 N. Sam Houston Pkwy E.
    Houston, TX 77032
    Contact: Jim Rose
    Phone: 817-602-8322
    E-mail:jrose@hiwayequip.com


    Payee ID No.: 17413899935
    Holtcat
    P.O. Box 1604
    Austin, TX 78767
    Contact: Mark Kutscherousky
    Phone: 512-292-5074
    E-mail:mark.kutscherousky@holtcat

    Payee ID No.: 17311198927
    Kirby-Smith Machinery, Inc
    1450 NE Loop 820
    Fort Worth, TX 76101
    Contact: Sol Gieser
    Phone: 817-740-1600
    E-mail: sgieser@kirby-smith.com

    Payee ID No.: 12004216110
    Mustang Cat
    P.O. Box 1373
    Houston, TX 77251
    Contact: Mark Kutscherousky
    Phone: 512-292-5074
    E-mail: mark.kutcherousky@holtcat.com

    Payee ID No.: 17416497075
    Nueces Power Equipment
    P.O. Box 4789
    Corpus Christi, TX 78469
    Contact: Wes Danklefs
    Phone: 361-289-0066
    E-mail: wes@npetex.com

    Payee ID No.: 14504554073
    RDO Construction Equipment Company
    16415 Interstate 35
    Pflugerville, TX 78660
    Contact: Larry Lesiker
    Phone: 512-272-4141
    E-mail: llesika@rdoequipment.com

    Payee ID No.: 17513164743
    Romco Equipment Company
    P.O. Box 560248
    Dallas, TX 75356
    Contact: David Fitch
    Phone: 713-937-3005
    E-mail: dfitch@romco.com

    Payee ID No.: 17421605001
    Sierra Machinery, Inc.
    939 Hawkins Blvd
    El Paso, TX 79915
    Contact: Charles Ward
    Phone: 915-772-0613
    E-mail: cward@sierraelpaso.com

    Payee ID No.: 18407035692
    Wagner Equipment Company
    10501 Dyer Street
    El Paso, TX 79924
    Contact: Mark Kutscherousky
    Phone: 512-292-5074
    E-mail: mark.kutscherousky@holtcat.com

    Payee ID No.: 17427652262
    Warrencat
    3601 Treadway
    Abilene, TX 79602
    Contact: Mark Kutscherousky
    Phone: 512-292-5074
    E-mail: mark.kutscherousky@holtcat.com

    Payee ID No.: 17408417909
    Waukesha-Pearce Industries Inc
    P.O. Box 35068
    Houston, TX 77235
    Contact: Pete Crabtree
    Phone: 713-551-0371
    E-mail: crabp@wpi.com

  6. DELIVERY DAYS ARO: Information is available on each line item in TxSmartBuy

  7. SHIPPING INFORMATION: All shipping shall be F.O.B. destination. Prices include all shipping and handling fees unless stated otherwise.

  8. WARRANTY: The unit and Optional Equipment shall be warranted against all defects in material and workmanship for a period of not less than 36 months or 3,600 hours of use, whichever comes first, and shall cover 100% parts and labor for the unit. If the manufacturer’s standard warranty period exceeds 36 months or 3,600 hours, then the manufacturer’s standard warranty period shall be in effect. The warranty begins on the date the unit is determined to meet specifications and Customer acceptance is complete.

  9. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  10. CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    Email:tpass_cmo@cpa.state.tx.us

  11. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Manuel Perez
    Texas Procurement and Support Services
    Phone: (512) 463-2469
    manuel.perez@cpa.state.tx.us

  12. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

  13. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM. The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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