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Contract Terms and Instructions
675-A1-HERBICIDES; INSECTICIDES AND CHEMICALS
Start Date: 12/2009
End Date: 08/2013
1.1 DESCRIPTION: 675-A1 Herbicides; Insecticides and Chemicals 1.2 TYPE OF CONTRACT: Automated Discount-From-List - Multiple Award Contract. 1.3 TERM OF CONTRACT: January 8, 2010 - August 31,2010 Renewal Term: September 1, 2010 - August 31, 2011 Renewal Term: September 1, 2011 - August 31, 2012 Renewal Term: September 1, 2012 - August 31, 2013 Renewal options: September 1, 2013 - August 31, 2014 1.4 CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to: TPASS Contract Management Office (TCMO) Texas Comptroller of Public Accounts (CPA) Fax: (512) 936-0040 E-mail: firstname.lastname@example.org 1.5 TPASS CONTACT: Questions concerning technical specifications should be directed to: Yvette Marietta, CTPM, CTCM Texas Comptroller of Public Accounts Phone: (512) 473-6988 FAX: (512) 475-0851 E-mail: email@example.com 1.6 PURCHASE ORDERS: Only purchase orders issued through TxSmartBuy are eligible for Contract pricing. 1.7 SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery and a Purchase Order Change Notice should be processed by the customer. Section 2 - Specific Contract Requirements 2.1 DELIVERY REQUIREMENTS: Normal delivery is fifteen (15) days after receipt of order (ARO). Hours for Delivery: Delivery shall be made during the hours of 8:00 am to 4:00 pm (CT) to the Customer unless prior approval for after-hours delivery has been obtained from the Customer. 2.2 SHIPPING INFORMATION: All shipping shall be F.O.B. destination. Prices include all shipping and handling fees unless stated otherwise. Identification of Shipments: In addition to the complete destination address,each delivery must be clearly marked with the purchase order number. Each shipment must be accompanied by a packing slip. Packaging and Labeling: All items shipped must be properly labeled, with weather resistant labeling with any necessary identifying information. The Texas Health and Safety Code, Chapter 502, Section 502.006 requires chemical manufacturers and distributors to provide a material and safety data sheet (MSDS) for each hazardous material sold. Products covered by the Act must be accompanied by a MSDS and be labeled in compliance with the law. The contractor will pack all materials in a manner to avoid damage. Volumes should not be packed fore edge down. Contractor(s) providing material(s) which do not meet all specification requirements does not constitute delivery. 2.3 WARRANTY: Manufacturer's standard warranty will apply to all products awarded on the contract. 2.4 CONTRACTOR PERFORMANCE: The Vendor Performance Tracking System was designed to enhance the relationship between the contractor community and customers. The program allows an equitable means to evaluate the performance of contractors holding a contract with the state of Texas. Evaluation will be done through input submitted by customers. The Vendor Performance Tracking System information is available at: http://www.window.state.tx.us/procurement/prog/vendor_performance/ 2.6 ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.