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Contract Terms and Instructions


Start Date: 12/2009

End Date: 08/2014

1.1  DESCRIPTION:  675-A1 Herbicides; Insecticides and Chemicals

1.2  TYPE OF CONTRACT:  Automated Discount-From-List - Multiple Award Contract.

1.3  TERM OF CONTRACT: January 8, 2010 thru August 31,2010
     Renewal Term: September 1, 2010 thru August 31, 2011
     Renewal Term: September 1, 2011 thru August 31, 2012
     Renewal Term: September 1, 2012 thru August 31, 2013
     Renewal Term: September 1, 2013 thru August 31, 2014

1.4  CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues,
     price changes, amendments or other post-award concerns should be directed to:

     TPASS Contract Management Office (TCMO)
     Texas Comptroller of Public Accounts (CPA)
     Fax:  (512) 936-0040

1.5  TPASS CONTACT: Questions concerning technical specifications should be directed to:

     Yvette Marietta, CTPM, CTCM
     Texas Comptroller of Public Accounts
     Phone: (512) 473-6988
     FAX:   (512) 475-0851

1.6  PURCHASE ORDERS: Only purchase orders issued through TxSmartBuy are
     eligible for Contract pricing.

1.7  SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product
     or brand unless the Contractor has obtained prior written approval from the CPA Contract
     Manager in coordination with the Customer.  The Contractor must have written confirmation
     from the CPA Contract Manager of the substitution before making delivery and a Purchase
     Order Change Notice should be processed by the customer.

Section 2 - Specific Contract Requirements


     Normal delivery is fifteen (15) days after receipt of order (ARO).

     Hours for Delivery:
     Delivery shall be made during the hours of 8:00 am to 4:00 pm (CT) to the Customer unless
     prior approval for after-hours delivery has been obtained from the Customer.


     All shipping shall be F.O.B. destination. Prices include all shipping and handling fees
     unless stated otherwise.

     Identification of Shipments:
     In addition to the complete destination address,each delivery must be clearly marked with
     the purchase order number. Each shipment must be accompanied by a packing slip.

     Packaging and Labeling:
     All items shipped must be properly labeled, with weather resistant labeling with any
     necessary identifying information.

     The Texas Health and Safety Code, Chapter 502, Section 502.006 requires chemical
     manufacturers  and distributors to provide a material and safety data sheet (MSDS)
     for each hazardous material sold.  Products covered by the Act must be accompanied
     by a MSDS and be labeled in compliance with the law.

     The contractor will pack all materials in a manner to avoid damage.  Volumes should not be
     packed fore edge down.

     Contractor(s) providing material(s) which do not meet all specification requirements does
     not constitute delivery.


     Manufacturer's standard warranty will apply to all products awarded on the contract.


     The Vendor Performance Tracking System was designed to enhance the relationship between
     the contractor community and customers. The program allows an equitable means to evaluate
     the performance of contractors holding a contract with the state of Texas. Evaluation will
     be done through input submitted by customers.

     The Vendor Performance Tracking System information is available at:

2.6  ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award, additional products of
     the same general category that could have been encompassed in the award of this contract,
     and that are not already on the contract, may be added. Customers are encouraged to request
     additional items by contacting the TPASS contract manager.

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