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Contract Details

655-M1 Photographic Equipment, Film and Supplies

Start Date: 08/2010

End Date: 07/2013

A.   DESCRIPTION OF CONTRACT:  TPASS MANAGED CONTRACT NO. 655-M1
                                		    Photographic Equipment, Film and Supplies

B.   HOW TO ORDER: 
      Customers must issue an internal purchase order and reference CPA Contract No. 655-M1 to be eligible
      for Contract pricing. 

      For State Agencies:  Use Purchase Category Code  C
     
      NIGP Class/Item code(s):  655-04
      The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, 
      Higher Education or Cooperative member.  

C.   CONTRACTORS AND CONTRACT DOCUMENTATION:

      CONTRACT PRICING INFORMATION (XLS)

      Payee ID No.: 1132595016700 
      Company Name:  Paul E. Sernau Inc.
      Address:  528 Ferry Street
      City State Zip: Newark, NJ 07105-3929 
      Contact: Robert Zakarin 
      Phone: 973-589-5470
      Fax:  973-589-5475
      E-mail: paul.sernau@verizon.net

      EXPEDITED PAYMENT TERM DISCOUNT:  0.50% if paid in ten (10) days.

D.   TERM OF CONTRACT:  August 1, 2010 through July 31, 2011
     Renewal Term: August 1, 2011 through July 31, 2012
     Renewal Term: August 01, 2011 through July 31, 2012
     Renewal Term: August 01, 2012 through July 31, 2013

      RENEWAL OPTIONS:  
      3rd Renewal Period:  August 1, 2013 through July 31, 2014 
      4th Renewal Period:  August 1, 2014 through July 31, 2015

E.   DELIVERY: 14 Days after Receipt of Order (ARO)

F.   SHIPPING INFORMATION:  Shipping shall be F.O.B. destination for the identified locations and included in the unit price. Customers
requiring shipment to locations other than those specified within the Contract Pricing Information, shall contact the contractor and 
mutually agree upon freight charges to be added to their purchase order and as a separate line item on the invoice.

G.   WARRANTY:  Standard manufacturer's warranty with one year parts and labor.
    
H.   SUBSTITUTIONS:  During the Contract term, the Contractor shall not substitute a product or brand
      unless the Contractor has obtained prior written approval from the CPA Contract Manager in 
      coordination with the Customer.  The Contractor must have written confirmation from the CPA 
      Contract Manager of the substitution before making delivery.

I.   CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues, price changes,
      amendments or other post-award concerns should be directed to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      Fax:   (512) 936-0040
      E-mail: tpass_cmo@cpa.state.tx.us

J.  TPASS CONTACT: Questions concerning technical specifications should be directed to:

      Melissa McIlroy, CTPM, CTCM
      Texas Procurement and Support Services
      Phone: (512) 463-3174
       E-mail: melissa.mcilroy@cpa.state.tx.us

K.  ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award, additional products of 
      the same general category that could have been encompassed in the award of this contract, and 
      that are not already on the contract, may be added.   Customers are encouraged to request 
      additional items by contacting the TPASS contract manager.

L.  CONTRACTOR PERFORMANCE:

The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

  1. Identify vendors that have exceptional performance.
  2. Aid purchasers in making a best value determination based on vendor past performance.
  3. Protect the state from vendors with unethical business practices.
  4. Provide performance scores in four measurable categories for the CMBL vendors.
  5. Track vendor performance for delegated and exempt purchases.

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