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Contract Terms and Instructions
640-A1-PAPER AND PLASTIC PRODUCTS, DISPOSABLE
Start Date: 08/2006
End Date: 02/2013
NOTICE: Orders for corrugated boxes may be placed directly with the Texas Correctional Industries. Please call (936) 437-8426 for more information regarding placement of orders and For further information. A listing of the sizes and pricing can be found at the following link: TCI Corrugated Boxes Section 1 1.1 DESCRIPTION: 640-A1 Industrial Paper and Plastic Products, Disposable. Shipping Bags, Book Mailers (Air Bubble), Paper Bags (Heavy Weight), Paper Bags (Nail), Mailing Tubes, Bubble Packing Material, Foam Cushioning Material, Butcher Paper, Paper Cups (Various), Paper Napkins, Pan Liners, Paper Plates, Facial Tissues, Trays and Bowls (Molded Fiber Paper), Foam and Plastic Carryout Containers, Polystyrene Cups, Plastic Cold Drink Cups/Lids, Cling Film (Food Service), Plastic Flatware, Plastic Straws, Plastic Bun Rack Cover, Toilet Seat Covers, Toilet Paper, Paper Towels, Aluminum Foil, Wrapping Paper 1.2 TYPE: Automated Discount-From-List 1.3 TERM OF CONTRACT: August 1, 2006 through May 31, 2007 First renewal option exercised: June 1, 2007 - May 31, 2008 Second renewal option exercised: June 1, 2008 - May 31, 2009 Third renewal option exercised: June 1, 2009 - May 31, 2010 Fourth renewal option exercised: June 1, 2010 - May 31, 2011 Contract Extension: June 1, 2011 – November 30, 2011 Contract Extension: December 1, 2011 through February 29, 2012 Contract Extension: March 1, 2012 through May 31, 2012 Contract Extension: June 1, 2012 through August 31, 2012 Contract Extension: September 1, 2012 through November 30, 2012 Contract Extension: December 1, 2012 through February 28, 2013 1.4 DELIVERY: 14 days after receipt of order (ARO). With the exception of the following: A. 640-75, Toilet Tissue and Paper Towels Exception: 640-75-01, 02, 31, and 75 B. 640-50-60, Facial Tissue C. 640-50-70, Napkins These items require delivery as follows based on the total weight of the order: Up to 2000 lbs. 14 days from date of purchase order 2001 - 7000 lbs. 21 days from date of purchase order 7001 - and over 28 days from date of purchase order NOTE: THERE ARE DIFFERENT COMMODITY CODES FOR VARIOUS TOTAL WEIGHTS. 1.5 MINIMUM ORDER: None 1.6 SPOT PURCHASE OPTION: None 1.7 ZONE: This is a Statewide Contract 1.8 SHIPPING INFORMATION: FOB destination (dock delivery when possible), freight prepaid and allowed on orders totaling $200.00 or more shipped to a single destination. Orders totaling less than $200.00 shipped freight prepaid and added as a separate item on invoice. Qualified ordering entities must not be charged freight for partial shipments of any order with a net total of $200.00. 1.9 WARRANTY: Manufacturer's standard warranty applies. 1.10 CASH DISCOUNT: Applicable cash discounts are identified in line item descriptions. 1.11 EDUCATIONAL DISCOUNT: Applicable educational discounts are identified in line item descriptions. 1.12 QUANTITY OR LARGE ORDER DISCOUNT: Call vendor for availability. 1.13 PRICE CHANGES: All price increase requests must be supported by the manufacturer's latest printed price list reflecting the increase. When a new price list is submitted, it is requested that only those item(s) submitted for increase be marked or highlighted within the new price list. Price increases will only be approved on those items that were included in the price list submitted with the bid and meet the requirements stated. Price decreaes may be accepted at any time. 1.14 RECYCLED PRODUCTS: Efforts have been made to identify any product meeting the criteria definitions of recycled. 1.15 FUNDING OUT: Any blanket purchase order (an order calling for multiple deliveries over a specified period of time) is contingent upon the continued availability of appropriations. 1.16 POINT OF CONTACT: Vendor contacts are listed at the end of the contract. 1.17 HUB VENDORS: HUB vendors are identified in the Contract Vendor List as "HUB." 1.18 INTERPRETATION: Questions concerning terms and conditions and technical specifications should be directed to: Melissa McIlroy, CTPM Purchaser G Texas Comptroller of Public Accounts P.O. Box 13186 Austin, TX 78711 (512) 463-3174 FAX (512) 475-0851 E-Mail: melissa.mcilroy@cpa.state.tx.us 1.19 PURCHASE ORDERS: Only contract purchase orders issued by the Texas Comptroller of Public Accounts (CPA) or orders issued through a CPA contract are eligible for contract pricing. Section 2 - Specific Contract Instructions: 2.1 PALLETIZING: When specified by the qualified entity, the contractor for toilet tissue and towels must palletize the shipment. Charges for this service may be added to the invoice as a separate item. The number of cases per pallet and the palletizing charges are to be pre-approved by the ordering entity prior to shipment. Enter Clause 109 on Contract Purchase Requistiion: Clause 109 - Agency requests delivery on pallets and agrees to pay an additional charge. PALLET CHARGES PER VENDOR: Pollock Paper - $10.00/Pallet Wallace Packaging, LLC - No Charge Tape Solutions, Inc. - No Charge Worldwide Corporation - $25.00/Pallet 2.2 COMBINATION OF ITEMS: All items listed below may be mixed to arrive at total weight of the order: A. 640-75, Toilet Tissue and Towels (except 640-75-31 and 68) B. 640-50-77, Facial Tissue C. 640-50-70, Napkins The ordering qualified entity is to order the above items by the first commodity code number for each group. Upon completion of the order, the item commodity number will be automatically changed (if needed) based on the total weight for the order to determine the correct pricing and delivery days. 2.3 TEXAS SPECIFICATIONS: Texas Specifications are located on the CPA Homepage: www.cpa.state.tx.us. A.Toilet Paper Two Ply (Group 640-75-43) to meet the following specifications: Basis Weight, 24 x 36 - 500, pounds, (+/-5%): 19 lbs. Tensile Strength, dry, oz./in., machine direction, min.: 12.8 Absorption Time (0.01 ml. water) seconds, max.: 5 Brightness, % min.: 68 Softness Value, gms., max., avg., each direction: 26 Minimum Sheet Size: 3.75L x 4.05W (Width change effective 4/21/2008) Packing/Packaging: Sheets Per Roll: Min. 500 Two-ply Individually Wrapped Rolls Rolls Per Case: 80 rolls The following items meet the Texas Specification No. 640-75-01B, dated September 6, 1990, with the following exceptions to the sections indicated below: B.Toilet Paper Single Ply (Groups 640-75-41): Section 5.2 - Physical Requirements, Table 1: Basis Weight, 24 x 36 - 500, pounds, (+/-5%): 19 lbs. Tensile Strength, dry, oz./in., machine direction, min.: 12.8 Absorption Time (0.01 ml. water) seconds, max.: 5 Softness Value, gms., max., avg., each direction: 26 Minimum Sheet Size: 3.75L x 4.05W (Width change effective 4/21/2008) Section 9.1.2 - Class 2, Packing/Packaging: Sheets Per Roll: Min. 1,500 Single-ply Rolls Per Case: 48 rolls C.Toilet Paper Single Ply (Groups 640-75-50): Section 5.2 - Physical Requirements, Table 1: Basis Weight, 24 x 36 - 500, pounds, (+/-5%): 19 lbs. Tensile Strength, dry, oz./in., machine direction, min.: 12.8 Absorption Time (0.01 ml. water) seconds, max.: 5 Brightness, % min.: 68 Softness Value, gms., max., avg., each direction: 26 Minimum Sheet Size: 3.75L x 4.05W (Width change effective 4/21/2008) Section 9.1.1 - Class 1, Packing/Packaging: Sheets Per Roll: Min. 1,000 Single-ply Rolls Per Case: 80 rolls