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General Contract Information

Contract 640-A1 Paper and plastic products

Start date: 05/2013

End date: 08/2014

    SPECIAL INSTRUCTIONS AND CONDITIONS
  1. CONTRACT NO: 640-A1
    PAPER AND PLASTIC PRODUCTS

    NOTICE: Orders for corrugated boxes may be placed directly with the Texas Correctional Industries. Please call (936) 437-8426 for more information regarding placement of orders and For further information.

    A listing of the sizes and pricing can be found at the following link:


    TCI Corrugated Boxes

  2. HOW TO ORDER:

    Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.

    For State Agencies: PCC A

    NIGP codes
    640-15 640-50 640-60
    640-66 640-75 640-80
    640-87

    The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.

  3. TERM OF CONTRACT: May 1, 2013 through August 31, 2013

    Renewal Term: September 1, 2013 through August 31, 2014

    RENEWAL OPTIONS:
    2nd Renewal Period: September 1, 2014 through August 31, 2015
    3rd Renewal Period: September 1, 2015 through August 31, 2016
    4th Renewal Period: September 1, 2016 through August 31, 2017

  4. FREIGHT AND PALLET CHARGES:
    Freight is FOB Destination and included in the unit pricing.

    Pallet Charges:
    When requested by the customer, the charges below should be entered into TxSmartBuy as Add Quotes and Charges

    Charges Per Pallet:
    American Tex-Chem Corp.: $16.50
    California Paper Bag: $5.00
    Pollock Paper: $10.00
    Wallace Packaging – No Charge
    Z and V International – No Charge

  5. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  6. CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    Email: tpass_cmo@cpa.state.tx.us

  7. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Melissa McIlroy CTPM, CTCM
    Texas Procurement and Support Services
    Phone: (512) 463-3174
    melissa.mcilroy@cpa.state.tx.us

  8. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

  9. CONTRACTOR PERFORMANCE: The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the system is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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