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Contract Terms and Instructions

630-A1 PAINT, TRAFFIC

Start Date: 03/2012

End Date: 03/2015

  1. SPECIAL INSTRUCTIONS AND CONDITIONS

  2. CONTRACT NO: 630-A1
    PAINT, TRAFFIC

  3. HOW TO ORDER:
    Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.

    For State Agencies: PCC A

    NIGP Code(s): 630-66

    The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.

  4. TERM OF CONTRACT: March 30, 2012 through March 31, 2013
    Renewal Term: April 1, 2013 - March 31, 2014
    Renewal Term: April 1, 2014 - March 31, 2015

    RENEWAL OPTIONS:
    3rd Renewal Period: April 1, 2015 - March 31, 2016
    4th Renewal Period: April 1, 2016 - March 31, 2017

  5. TxDOT DEPARTMENTAL MATERIAL SPECS-DMS 8200 (PDF)

  6. CONTRACTOR:

    Payee ID No.: 1752657523
    Ennis Paint, Inc.
    P.O. Box 404
    Ennis, TX 75120
    Contact: Kelley Liska
    Phone: 800-331-8118 ext. 7232
    E-mail:kliska@ennistraffic.com

  7. DELIVERY DAYS ARO: Information is available on each line item in TxSmartBuy

  8. SHIPPING INFORMATION: All shipping shall be F.O.B. destination. Prices include all shipping and handling fees unless stated otherwise.

  9. WARRANTY: 12 months or manufacturer’s standard warranty.

  10. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  11. CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    Email:tpass_cmo@cpa.state.tx.us

  12. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Manuel Perez
    Texas Procurement and Support Services
    Phone: (512) 463-2469
    manuel.perez@cpa.state.tx.us

  13. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

  14. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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