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Contract Terms and Instructions

615-A7 CALENDARS; PLANNERS AND REFILLS

Start Date: 09/2009

End Date: 08/2014

Section 1 - Special Instructions and Conditions

A.   CONTRACT NO: 615-A7
        Calendars; Planners and Refills – Calendar Year 2014


B.   HOW TO ORDER: 
      Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through
      TxSmartBuy are eligible for contract pricing.

      The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by 
      the State Agency, Higher Education, or Cooperative member.  

      For convenience, the manufacturer's Web sites are available to view pictures of the products listed in TxSmartBuy.
      Place the product number found on TxSmartBuy in the "Search" box to view the product.  
      PLEASE DO NOT USE THESE WEB SITES TO PLACE ORDERS. 

     AT-A-GLANCE PRODUCTS
     BROWNLINE PRODUCTS
 
C.   EXPEDITED PAYMENT TERM DISCOUNT: 
      
       Longhorn Office Products -- This information should be printed on each invoice: 
       0.25% for invoice paid in 20 days
       0.50% for invoice paid in 15 days
       1.00% for invoice paid in 10 days
      
D.   TERM OF CONTRACT: September 1, 2009 through August 31, 2010
       RENEWAL PERIOD: September 1, 2010 through August 31, 2011
       RENEWAL PERIOD: September 1, 2011 through August 31, 2012
       RENEWAL PERIOD: September 1, 2012 through August 31, 2013
       RENEWAL PERIOD: September 1, 2013 through August 31, 2014

E.   DELIVERY: Reference individual line item for delivery days after receipt of order (ARO).

F.   SHIPPING INFORMATION:  All shipping is F.O.B. Destination. Unit prices include all shipping, handling fees,
      fuel surcharges and any other freight related fees.
      
      Nolan's Office Products -- Orders under $100 will have freight added and will be invoiced as a separate line item.

G.   SUBSTITUTIONS:  During the Contract term, the Contractor shall not substitute a product or brand  
       unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination 
       with the Customer.  The Contractor must have written confirmation from the CPA Contract Manager of 
       the substitution before making delivery.

H.   CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues, price changes,
       amendments or other post-award concerns should be directed to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      Fax:   (512) 936-0040
      Email: tpass_cmo@cpa.state.tx.us

I.  ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award, additional products of the 
     same general category that could have been encompassed in the award of this contract, and that are not 
     already on the contract, may be added.   Customers are encouraged to request additional items by 
     contacting the TPASS contract manager.

J.  CONTRACTOR PERFORMANCE: 

The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

  1. Identify vendors that have exceptional performance.
  2. Aid purchasers in making a best value determination based on vendor past performance.
  3. Protect the state from vendors with unethical business practices.
  4. Provide performance scores in four measurable categories for the CMBL vendors.
  5. Track vendor performance for delegated and exempt purchases.

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