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NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.

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Contract Terms and Instructions


Start Date: 01/2007

End Date: 12/2099

1.1  DESCRIPTION:  600-A3  Facsimile Machine Supplies - TIBH ONLY

1.2  TYPE OF CONTRACT:  Automated Firm Price

1.3  TERM OF CONTRACT:  January 1, 2007 through December 31, 2099

1.4   DELIVERY:  15 days after receipt of order (ARO).

      A.  Inside Delivery:  Qualified ordering entities may request "inside"
          or "room" delivery.  Any additional charges for this service are to
          be added to the vendor's invoice as a separate item.  If a vendor
          splits a delivery, the flat rate charge shall be applied only once.
          For inside deliveries, please contact TIBH for a delivery price
          quote.  Other premium type deliveries will be added to invoice.
          The State may require proof of delivery for inside delivery charges.

1.5   MINIMUM ORDER:  Not applicable.

1.6   SPOT PURCHASE OPTION:  Not applicable.

1.7   ZONE:  This is a statewide contract.

1.8   SHIPPING INFORMATION:  Freight is prepaid and added to invoice.  Core
      units include return "collect" transportation.  Please call TIBH for any
      question regarding freight cost.

1.9   CASH DISCOUNT: Applicable cash discounts are identified in line item

1.10  EDUCATIONAL DISCOUNT: Applicable educational discounts are identified in line
      item descriptions.

1.11  QUANTITY OR LARGE ORDER DISCOUNT: Any quantity discounts are identified in the
      line item descriptions.  Agencies are encouraged to contact the TBPC purchaser
      when considering large quantity orders not represented on the contract.

1.12  FUNDING OUT:  Any blanket purchase order (an order calling for multiple
      deliveries over a specified period of time) is contingent upon the continued
      availability of appropriations.

1.13  POINT OF CONTACT: TIBH contact is listed at the end of the contract.

1.14  CPA CONTRACT MANAGER:  Questions concerning the terms and conditions and technical
      specifications should be directed to:

      Dee Dorsey
      Supervisor Of Purchasing Operations
      Texas Comptroller of Public Accounts
      (512) 475-2459
      FAX (512) 475-0851

1.15  PURCHASE ORDERS:  Only contract purchase orders issued by the Texas
      Comptroller of Public Accounts (CPA) or orders issued through a CPA
      contract are eligible for contract pricing.

1.16  COMMODITY CODE CONVERSION:  In order to facilitate with the CPAs conversion
      to the NIGP commodity codes, the commodity code numbers for items on this
      contract may change at some point during the term of the contract.  The
      specification, price, and other terms of the contract will remain the same.

Section 2 - Specific Contract Requirements

2.1   PACKAGING:  The following data shall be included on packing of products
      delivered under contract:
      A.  Brand name and/or manufacturer name of product.
      B.  Product designation (toner, developer, etc.).
      C.  Machine identification which includes the "model name" or "series number"
          that the machine manufacturer provides conspicuously located on the machine


      A.  Delivery shall be made during normal working hours of the individual
          qualified ordering entity.
      B.  Emergency delivery may be requested.  The vendor is expected
          to use best efforts to comply with rush or emergency requests by qualified
          ordering entities.


      A.  Warranty that the commodity is free from defects in material and
          workmanship and agrees to repair or replace promptly on a one for one
          basis without additional cost to the state of Texas or ordering entity
          covered by the contract, any and all items failing, excepting those
          failures attributable to accident, fire, or negligence on the part of
          operating (using) personnel.
      B.  Guarantee to the ordering entity that, when used as directed, if the
          product damages the printer in which it is used, or shortens developer
          life (if developer is used), reimbursement will be made for the full
          amount of the product, in addition to any and all repair and/or
          replacement charges for the involved printer.
      C.  This warranty/guarantee is not the exclusive remedy of the state of
          Texas, but is in addition to the general obligations of the vendor to
          faithfully perform the contract and it in no way delimits the
          responsibility of the vendor for faulty design, manufacture or assembly
          of the commodity.
      D.  Neither the final payment nor any provisions of the contract documents
          shall relieve the vendor of responsibility for faulty materials,
          design, workmanship, manufacture or assembly.  If the vendor after due
          notice, fails to proceed promptly to comply with the terms of the
          warranty/guarantee, the state of Texas may, at its option, have the
          defects corrected or items replaced from the best available source and
          the vendor and/or its surety shall be liable for all expenses incurred
          by the state.
      E.  Guarantee that the commodity is first quality grade in the field and
          has been sold in commercial trade.  Vendor further guarantees that the
          commodity is of normal production and not a special production item.

2.4   DOCUMENTATION:  If requested, vendor must provide a fact sheet (MSDS Sheet)
      for each item delivered.

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