NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.
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Contract Terms and Instructions
600-A3-FACSIMILE TONER - TIBH (CANON MODEL L770)
Start Date: 01/2007
End Date: 12/2099
1.1 DESCRIPTION: 600-A3 Facsimile Machine Supplies - TIBH ONLY
1.2 TYPE OF CONTRACT: Automated Firm Price
1.3 TERM OF CONTRACT: January 1, 2007 through December 31, 2099
1.4 DELIVERY: 15 days after receipt of order (ARO).
A. Inside Delivery: Qualified ordering entities may request "inside"
or "room" delivery. Any additional charges for this service are to
be added to the vendor's invoice as a separate item. If a vendor
splits a delivery, the flat rate charge shall be applied only once.
For inside deliveries, please contact TIBH for a delivery price
quote. Other premium type deliveries will be added to invoice.
The State may require proof of delivery for inside delivery charges.
1.5 MINIMUM ORDER: Not applicable.
1.6 SPOT PURCHASE OPTION: Not applicable.
1.7 ZONE: This is a statewide contract.
1.8 SHIPPING INFORMATION: Freight is prepaid and added to invoice. Core
units include return "collect" transportation. Please call TIBH for any
question regarding freight cost.
1.9 CASH DISCOUNT: Applicable cash discounts are identified in line item
descriptions.
1.10 EDUCATIONAL DISCOUNT: Applicable educational discounts are identified in line
item descriptions.
1.11 QUANTITY OR LARGE ORDER DISCOUNT: Any quantity discounts are identified in the
line item descriptions. Agencies are encouraged to contact the TBPC purchaser
when considering large quantity orders not represented on the contract.
1.12 FUNDING OUT: Any blanket purchase order (an order calling for multiple
deliveries over a specified period of time) is contingent upon the continued
availability of appropriations.
1.13 POINT OF CONTACT: TIBH contact is listed at the end of the contract.
1.14 CPA CONTRACT MANAGER: Questions concerning the terms and conditions and technical
specifications should be directed to:
Dee Dorsey
Supervisor Of Purchasing Operations
Texas Comptroller of Public Accounts
(512) 475-2459
FAX (512) 475-0851
E-mail: dee.dorsey@cpa.state.tx.us
1.15 PURCHASE ORDERS: Only contract purchase orders issued by the Texas
Comptroller of Public Accounts (CPA) or orders issued through a CPA
contract are eligible for contract pricing.
1.16 COMMODITY CODE CONVERSION: In order to facilitate with the CPAs conversion
to the NIGP commodity codes, the commodity code numbers for items on this
contract may change at some point during the term of the contract. The
specification, price, and other terms of the contract will remain the same.
Section 2 - Specific Contract Requirements
2.1 PACKAGING: The following data shall be included on packing of products
delivered under contract:
A. Brand name and/or manufacturer name of product.
B. Product designation (toner, developer, etc.).
C. Machine identification which includes the "model name" or "series number"
that the machine manufacturer provides conspicuously located on the machine
itself.
2.2 DELIVERY REQUIREMENTS:
A. Delivery shall be made during normal working hours of the individual
qualified ordering entity.
B. Emergency delivery may be requested. The vendor is expected
to use best efforts to comply with rush or emergency requests by qualified
ordering entities.
2.3 WARRANTY/GUARANTEE:
A. Warranty that the commodity is free from defects in material and
workmanship and agrees to repair or replace promptly on a one for one
basis without additional cost to the state of Texas or ordering entity
covered by the contract, any and all items failing, excepting those
failures attributable to accident, fire, or negligence on the part of
operating (using) personnel.
B. Guarantee to the ordering entity that, when used as directed, if the
product damages the printer in which it is used, or shortens developer
life (if developer is used), reimbursement will be made for the full
amount of the product, in addition to any and all repair and/or
replacement charges for the involved printer.
C. This warranty/guarantee is not the exclusive remedy of the state of
Texas, but is in addition to the general obligations of the vendor to
faithfully perform the contract and it in no way delimits the
responsibility of the vendor for faulty design, manufacture or assembly
of the commodity.
D. Neither the final payment nor any provisions of the contract documents
shall relieve the vendor of responsibility for faulty materials,
design, workmanship, manufacture or assembly. If the vendor after due
notice, fails to proceed promptly to comply with the terms of the
warranty/guarantee, the state of Texas may, at its option, have the
defects corrected or items replaced from the best available source and
the vendor and/or its surety shall be liable for all expenses incurred
by the state.
E. Guarantee that the commodity is first quality grade in the field and
has been sold in commercial trade. Vendor further guarantees that the
commodity is of normal production and not a special production item.
2.4 DOCUMENTATION: If requested, vendor must provide a fact sheet (MSDS Sheet)
for each item delivered.