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Contract Terms and Instructions

600-A2-FACSIMILE TRANSCEIVERS (FAX MACHINES) PURCHASE AND SUPPLIES

Start Date: 04/2010

End Date: 02/2014

Section 1 - Special Instructions and Conditions

1.1   DESCRIPTION OF CONTRACT:  CONTRACT NO. 600-A2
                                Facsimile Transceivers and Supplies - Purchase

1.2   PURCHASE ORDERS:  Only contract purchase orders issued through the TxSmartBuy on-line
      ordering system are eligible for contract pricing.

      The Contractor agrees not to ship any materials until issuance of a Purchase Order by the
      authorized ordering entity (State Agency, Higher Education, or Cooperative members).

1.3   TERM OF CONTRACT:  April 1, 2010 to February 28, 2011
      Renewal Term: March 1, 2011 - February 29, 2012
      Renewal Term: March 1, 2012 - February 28, 2013
      Renewal Term: March 1, 2013 - February 28, 2014
 
      Renewal Options:
      March 1, 2014 through February 28, 2015  

1.4   CATEGORIES
CLASSIFICATIONS CAT 1 CAT 2 CAT 3 CAT 4 CAT 5
1. Cut Bond Paper Yes Yes Yes Yes Yes
2. Maximum Modem Speed 33.6 33.6 33.6 33.6 33.6
3. Auto Doc Feeder 30 pgs 50 pgs 50 pgs 60 pgs 70 pgs
4. Grey Scale Tones 64 64 256 256 256
5. Paper Capacity 250 sht 500 sht 500 sht 500 sht 1000 sht
6. One-Touch/Speed Dials 75 75 100 200 200
7. Mem Cap ITU#1 (1) Meg 70 pgs 120 pgs 240 pgs 480 pgs 720 pgs
8. Dual Paper Ltr/Lgl Sources No Yes Yes Yes Yes
9. Toner Based Yes Yes Yes Yes Yes
10. Multi/Dual Access Yes Yes Yes Yes Yes
11. Minimum Original Size 8.5" 8.5" 8.5" 8.5" 11"
12. Dual Lines No No No Opt Yes
13. Print Speed (ppm) 6 10 12 12 16
14. JPIG Compression Method No No No Yes Yes
15. LED
16. Laser Yes Yes Yes Yes Yes
17. Battery Backup 30 min. 1 hr. 12 hr. 24 hr. 48 hr.
1.5   CONSUMABLE SUPPLIES:
      The toner and drum cartridges to support the units on Contract No.
      985-B2 - Fax Machine Rental can be purchased through this contract.

      Each purchased unit is delivered with supplies for 2500 prints.

1.6   SPOT PURCHASE OPTION: NONE

1.7   DELIVERY AFTER RECEIPT OF ORDER: 
USA Datafax, Inc - 5 Days Canon Solutions America, Inc - 10 Days Muratec America - 21 Days
1.8 SHIPPING INFORMATION: FOB Destination 1.9 WARRANTY: Manufacturer's standard warranty. 1.10 SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery. 1.11 CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to: TPASS Contract Management Office (TCMO) Texas Comptroller of Public Accounts (CPA) E-mail: tpass_cmo@cpa.state.tx.us 1.12 TPASS CONTACT: Questions concerning technical specifications should be directed to: Melissa McIlroy, CTPM, CTCM Texas Procurement and Support Services Phone: (512) 463-3174 E-mail: melissa.mcilroy@cpa.state.tx.us 1.13 ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager. 1.14 CONTRACTOR PERFORMANCE:

The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

  • Identify vendors that have exceptional performance.
  • Aid purchasers in making a best value determination based on vendor past performance.
  • Protect the state from vendors with unethical business practices.
  • Provide performance scores in four measurable categories for the CMBL vendors.
  • Track vendor performance for delegated and exempt purchases.

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