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Contract Terms and Instructions
540-A1-HARDWOOD AND VARIOUS LUMBER PRODUCTS
Start Date: 05/2009
End Date: 08/2013
Section 1 - CONTRACT INFORMATION
1.1. DESCRIPTION OF CONTRACT: 540-A1 Various hardwood products to include: Lumber, Plywood, Fiber Board and Particleboard,
Walnut, Poplar, Southern Pine, Yellow Pine, Red Oak, Southern Red Oak, Maple, Baltic Birch,
Black Walnut and Wolmanized lumber.
1.2 TYPE: Firm fixed pricing, with an allowable price adjustment. Pricing for commodities on this contract shall remain
firm until August 31, 2009.
Price adjustments will be considered on a quarterly basis. Quarterly periods are based on the State's Fiscal
Year from September 1 through August 31.
1.3 TERM OF CONTRACT: MAY 1, 2009 through August 31, 2010
Renewal Term: September 1, 2010 through August 31, 2011
Renewal Term: September 1, 2011 through August 31, 2012
Renewal Term: September 1, 2012 through August 31, 2013
1.4 SPOT PURCHASE LIMIT: NONE
1.5 ZONES: This is a Statewide Contract awarded by five (5) Texas Zones.
County Listing by Zone
Texas Zone Map
1.6 CPA CONTRACT MANAGER: Questions concerning terms and conditions should be directed to:
Contract Management Office
Texas Procurement and Support Services
Fax (512) 475-0711
E-mail: tpass_cmo@cpa.state.tx.us
1.7 GENERAL SHIPPING INFORMATION: Shipments shall be F.O.B. destination to the location(s) specified on the purchase order.
Unit prices are inclusive of all freight; delivery/handling fees; fuel surcharges and any other applicable fees/charges.
Identification of Shipments: Each shipment will be clearly marked and accompanied by a packing slip, which is inclusive
of the company name, date, item(s), purchase order number, quantity delivered, driver's signature, complete destination
address, and signature of customer receiving order.
Packaging and Labeling: All items shipped will be properly labeled, with weather resistant labeling, showing the brand
name, package quantity, lot number (if applicable) and any other necessary identifying information.
1.8 DELIVERY REQUIREMENTS: Delivery information is contained within each line
item and is effective after receipt of order (ARO).
Hours for Delivery: Delivery will be made during the hours of 8:00 am to 4:00 pm M-F (CST), except State and Federal
Holidays of the Customer unless prior approval for after-hours delivery has been obtained from the Customer. Customers
will provide delivery requirements on their purchase order or by mutual agreement with contractor.
Hardwood Specialty Products: Delivery ranges from 10-20 Days ARO as
applicable to line item
Professional Distribution: Delivery in 21 Days ARO
Brazos Forest Products: Delivery in 30 Days ARO
UFP Saginaw, LLC.: Delivery in 3-5 Business Days ARO
1.9 PURCHASE ORDERS: Only purchase orders issued through the approved CPA on-line purchasing system areligibleor
Contract pricing.
1.10 RECEIVING AND INSPECTION:
Material(s) received which do not meet all specification requirements does not constitute delivery until the Contractor
delivers materials in full compliance with the specifications to Customer's F.O.B. destination. Products shipped that
do not meet the specification and standards set forth in this Contract should berejected. Replacement products meeting
the specifications and standards are required to be delivered within fourteen (14) calendar days after notice of rejection.
1.11 DAMAGED GOODS: Any item that arrives damaged must be replaced by the respondent within fifteen (15) calendar days of
notification from the customer.
1.12 NEW ITEMS:
At the request of a customer, additional products may be added of the same general category and that are not already on
the contract. Contact the CPA/TPASS purchaser with requests for new items to be considered for addition to this contract.
Dana Edwards, CTPM at (512) 463-2563 or e-mail at dana.edwards@cpa.state.tx.us
1.13 INVOICES:
The Contractor(s) will submit separate invoices for each shipment, only one purchase order listed per invoice. Invoices
should include the purchase order number and requisition number. The Contractor(s) must confirm, with each customer, any
specific invoicing requirements, the correct invoice address and method of invoice transmission (fax, mail or e-mail).
Invoices should be submitted after each delivery or at mutually agreed upon intervals. Statements will not ccepted
in place of invoices. Failure of the Contractor(s) to properly submit an invoice may delay payment processing.