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Contract Terms and Instructions
505-A1-LAUNDRY CHEMICALS
Start Date: 07/2010
End Date: 05/2013
Section 1 - Special Instructions and Conditions
1.1 DESCRIPTION OF CONTRACT: CONTRACT NO. 505-A1
Laundry Chemicals
1.2 PURCHASE ORDERS: Only contract purchase orders issued through the
TxSmartBuy on-line ordering system are eligible for contract pricing.
The Contractor agrees not to ship any materials until issuance of a
Purchase Order by the authorized ordering entity (State Agency, Higher
Education, or Cooperative members).
1.3 TERM OF CONTRACT: July 1, 2010 through May 31, 2011 with options for
renewal for four (4) one-year periods. At the sole option of the CPA,
the Contract may be extended as needed, not to exceed a total of six
(6) months.
Renewal Term: June 1, 2011 - May 31, 2012
RENEWAL TERM: June 1, 2012 - May 31, 2013
RENEWAL OPTIONS:
3rd Renewal Period: June 1, 2013 - May 31, 2014
4th Renewal Period: June 1, 2014 - May 31, 2015
1.4 SPOT PURCHASE OPTION: NONE
1.5 DELIVERY AFTER RECEIPT OF ORDER: Reference individual line item for
delivery timeframe.
1.6 SHIPPING (FREIGHT) INFORMATION: F.O.B. destination. Prices includes all
shipping and handling fees.
1.7 SUBSTITUTIONS: During the Contract term, the Contractor shall not
substitute a product or brand unless the Contractor has obtained prior
written approval from the CPA Contract Manager in coordination with the
Customer. The Contractor must have written confirmation from the CPA
Contract Manager of the substitution before making delivery.
1.8 CPA CONTRACT MANAGEMENT: Questions regarding contract management issues,
price changes, amendments or other post-award concerns should be directed
to:
TPASS Contract Management Office (TCMO)
Texas Comptroller of Public Accounts (CPA)
Fax: (512) 936-0040
E-mail: tpass_cmo@cpa.state.tx.us
1.9 TPASS CONTACT: Questions concerning technical specifications should be
directed to:
Delia Calvo, CTPM, CTCM
Texas Procurement and Support Services
Phone: (512) 463-3506
E-mail: delia.calvo@cpa.state.tx.us
1.11 ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award,
additional products of the same general category that could have been
encompassed in the award of this contract, and that are not already on
the contract, may be added. Customers are encouraged to request
additional items by contacting the TPASS contract manager.
1.12 CONTRACTOR PERFORMANCE:
The Comptroller of Public Accounts (CPA) administers a vendor performance
program for use by all ordering entities per Texas Government Code, Title
10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment
Program relies on the ordering entity's participation in gathering
information on vendor performance. Ordering Entities shall report vendor
performance on purchases over $25,000 from contracts administered by the
commission or any other purchase over $25,000 made through delegated
authority granted by CPA (TAC 20.108). Agencies are additionally
encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR
PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
-Identify vendors that have exceptional performance.
-Aid purchasers in making a best value determination based on vendor
past performance.
-Protect the state from vendors with unethical business practices.
-Provide performance scores in four measurable categories for the CMBL
vendors.
-Track vendor performance for delegated and exempt purchases.