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Contract Terms and Instructions

505-A1-LAUNDRY CHEMICALS

Start Date: 07/2010

End Date: 05/2015


Section 1 - Special Instructions and Conditions

1.1   DESCRIPTION OF CONTRACT:  CONTRACT NO. 505-A1
                                Laundry Chemicals

1.2   PURCHASE ORDERS:  Only contract purchase orders issued through the
      TxSmartBuy on-line ordering system are eligible for contract pricing.

      The Contractor agrees not to ship any materials until issuance of a
      Purchase Order by the authorized ordering entity (State Agency, Higher
      Education, or Cooperative members).

1.3   TERM OF CONTRACT:  July 1, 2010 through May 31, 2011
      
      Renewal Term: June 1, 2011 through May 31, 2012
      Renewal Term: June 1, 2012 through May 31, 2013
      Renewal Term: June 1, 2013 through May 31, 2014
      Renewal Term: June 1, 2014 through May 31, 2015     
      
1.4   SPOT PURCHASE OPTION: NONE

1.5   DELIVERY AFTER RECEIPT OF ORDER: Reference individual line item for
      delivery timeframe.

1.6   SHIPPING (FREIGHT) INFORMATION: F.O.B. destination. Prices includes all
      shipping and handling fees.

1.7   SUBSTITUTIONS:  During the Contract term, the Contractor shall not
      substitute a product or brand unless the Contractor has obtained prior
      written approval from the CPA Contract Manager in coordination with the
      Customer.  The Contractor must have written confirmation from the CPA
      Contract Manager of the substitution before making delivery.

1.8   CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues,
      price changes, amendments or other post-award concerns should be directed
      to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      Fax: (512) 936-0040
      E-mail: tpass_cmo@cpa.state.tx.us

1.9  ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award,
      additional products of the same general category that could have been
      encompassed in the award of this contract, and that are not already on
      the contract, may be added.  Customers are encouraged to request
      additional items by contacting the TPASS contract manager.

1.10  CONTRACTOR PERFORMANCE:

      The Comptroller of Public Accounts (CPA) administers a vendor performance
      program for use by all ordering entities per Texas Government Code, Title
      10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment
      Program relies on the ordering entity's participation in gathering
      information on vendor performance. Ordering Entities shall report vendor
      performance on purchases over $25,000 from contracts administered by the
      commission or any other purchase over $25,000 made through delegated
      authority granted by CPA (TAC 20.108). Agencies are additionally
      encouraged to report vendor performance on purchases under $25,000.

      Vendor Performance shall be reported through the CPA VENDOR
      PERFORMANCE TRACKING SYSTEM.
      The purpose of the Vendor Performance Tracking System is to:
      -Identify vendors that have exceptional performance.
      -Aid purchasers in making a best value determination based on vendor
       past performance.
      -Protect the state from vendors with unethical business practices.
      -Provide performance scores in four measurable categories for the CMBL
       vendors.
      -Track vendor performance for delegated and exempt purchases.

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