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NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.

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Contract Terms and Instructions


Start Date: 09/2011

End Date: 05/2015


  1. CONTRACT NO: 475-A1

    Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.

    For State Agencies: PCC A

    NIGP Code(s):

    475-09 475-41 475-64 475-85
    475-11 475-44 475-67 475-90
    475-17 475-50 475-70 475-95
    475-27 475-62 475-74 475-97
    475-34 475-63 475-82

    The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.

  3. TERM OF CONTRACT: September 15, 2011 thru May 31, 2012
    Renewal Term: June 1, 2012 thru May 31, 2013
    Renewal Term: June 1, 2013 thru May 31, 2014
    Renewal Term: June 1, 2014 thru May 31, 2015

    4th Renewal Period: June 1, 2015 to May 31, 2016

  4. DELIVERY DAYS ARO: Information is available on each line item in TxSmartBuy
  5. SHIPPING INFORMATION: All shipping shall be F.O.B. destination. Prices include all shipping and handling fees unless stated otherwise.
  6. INSIDE DELIVERY CHARGE: Agencies are required to show availability of dock or any other shipping limitations on order. Ordering entities may request “inside” or “room” delivery. Any additional charges for this service are to be added to the contractor’s invoice as a separate item.

    If a vendor splits a delivery, the flat rate charge shall be applied only once. Delivery charges should apply to the total number of items shipped. The State may require proof of delivery for inside delivery charges. The “inside” or “room” delivery flat rate for each vendor is listed below.

    MMS A Medical Supply Company $50.00/Delivery
    Para Scientific Company No Charge
    Preferred Medical Supply, LLC $25.00/Delivery
    Prime Source Services No Charge
    Products Unlimited, Inc. $25.00/Delivery
    Tronex Company No Charge
    Sierra Group, LLC N/A
  7. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
  8. CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040

  9. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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