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Contract Terms and Instructions
425-N1-FURNITURE-OFFICE, SCHOOL, LABORATORY, CAFETERIA, HOSPITAL
Start Date: 11/2008
End Date: 08/2013
NOTICE TO STATE AGENCIES: PRIOR TO UTILIZING THIS CONTRACT, STATE AGENCIES ARE REQUIRED TO PURCHASE PRODUCTS PROVIDED BY THE TEXAS CORRECTIONAL INDUSTRIES (TCI) AND TIBH. TCI: THE STATE AGENCY MUST DOCUMENT THEIR PROCUREMENT FILE WITH A WAIVER APPROVED BY TCI. THE WAIVER FORM CAN BE FOUND AT: TCI WAIVER DOCUMENT TIBH: THE PROCUREMENT FILE MUST BE DOCUMENTED WITH A JUSTIFICATION WHY THE TIBH PRODUCT DOES NOT MEET THE FUNCTIONAL REQUIREMENTS OF THE CUSTOMER AND MUST BE ADDED TO THE MONTHLY TIBH EXCEPTION REPORT. ORDERING INFORMATION: Purchase orders must be entered through the TxSmartBuy system to be qualified for the contract pricing and discounts. Contact the Contractor to obtain a copy of their current catalog and/or price list. Contractor contact information and discounts can be found at the following link: CONTRACTOR LIST, ITEM CATEGORIES AND DISCOUNTS The Contractor will provide a quote to be entered in TxSmartBuy through the "Add Quotes" feature. Section 1: 1.1 DESCRIPTION OF CONTRACT: 410 Furniture: Health Care, Hospital and/or Doctor's Office 415 Furniture: Laboratory 420 Furniture: Cafeteria, Chapel, Dormitory, Household, Library,Lounge, School 425 Furniture: Office 1.2 TERM OF CONTRACT: November 13, 2008 through August 31, 2009 Renewal Term: September 1, 2009 through August 31, 2010 Renewal Term: September 1, 2010 through August 31, 2011 Renewal Term: September 1, 2011 through August 31, 2012 Renewal Term: September 1, 2012 through August 31, 2013 1.3 PRICE CHANGES: Changes to the percentage discount off list are only allowed at contract renewal. When a change is made to the current price list or catalog, this contract will be updated with a revised catalog/price list. 1.4 CPA CONTRACT MANAGEMENT: Questions concerning terms and conditions should be sent by email to the TPASS Contract Management Office at TPASS_CMO@cpa.state.tx.us. 1.5 PURCHASE ORDERS: Purchase Orders must be processed through the TxSmartBuy system through the "Add Quotes" feature. You may find out more about the TxSmartBuy system at the following link: TxSmartBuy SECTION 2: SPECIFIC CONTRACT REQUIREMENTS 2.1 INSTALLATION AND RECONFIGURATION SERVICES: Installation and Reconfiguration Services for products purchased under this contract may be required by the Customer and will be negotiated between the Customer and Contractor. 2.2 SHIPPING AND DELIVERY: Shipping charges and inside delivery, as required, shall be negotiated between the Contractor and Customer at the time of order. Identification of Shipments: In addition to the complete destination address, each delivery must be clearly marked with the customer's purchase order number. Each shipment must be accompanied by a packing slip. Packaging and Labeling: All items shipped must be properly labeled, with weather resistant labeling, showing the brand name, package quantity, lot number (if applicable) and any other necessary identifying information. Hours for Delivery: Delivery shall be made during the hours of 8:00 am to 4:00 pm (CST) of the customer unless prior approval for after-hours delivery has been obtained from the customer. Contractor is encouraged to obtain customer's hours of operation at time of order. Delivery Schedule: Contact Contractor to obtain delivery schedules for each type of furniture as to time required for delivery after receipt of order (ARO). NOTE: Products which do not meet all specification requirements does not constitute delivery, and payment may be held until the Contractor delivers products in full compliance with the specifications to Customer's F.O.B. destination. 2.3 WARRANTY: Manufacturer's Standard Warranty shall be defined in manufacturer's documentation. All products shall be new, unused, of current production, and in first class condition, including containers suitable for shipment and storage. Recycled or refurbished products are not and should not accepted under the Contract. Furniture products should meet the following standards, as applicable: Business and Institutional Furniture Manufacture Association (BIFMA). The standards, developed in accordance with the American National Standards Institute (ANSI) procedures can be found at the following website: www.bifma.org/#BIFMA American Society for Testing and Materials (ASTM) found at www.astm.org/#ASTM Electrostatic Discharge Association (ESDA) at: www.esda.org/#Electrostatic_Discharge_Association. Kitchen Cabinet Manufacturers Association (KCMA) found at www.kcma.org/#Kitchen_Cabinet_Manufacturers_Association. National Fire Protection Association (NFPA) found at www.nfpa.org. Underwriters Laboratories found at ulstandardsinfonet.ul.com/#UL_Standards. Number Title UL 723 Standard for Test for Surface Burning Characteristics of Building Materials UL 817 Standard for Cord sets and Power-Supply Cords UL 1286 Standard for Office Furnishings