Security Notice
Quick Start for:

NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.

Search for Contracts

Enter keywords or NIGP codes to find state contracts:

Contract Terms and Instructions

425-N1-FURNITURE-OFFICE, SCHOOL, LABORATORY, CAFETERIA, HOSPITAL

Start Date: 11/2008

End Date: 08/2013

NOTICE TO STATE AGENCIES:

PRIOR TO UTILIZING THIS CONTRACT, STATE AGENCIES ARE REQUIRED TO PURCHASE
PRODUCTS PROVIDED BY THE TEXAS CORRECTIONAL INDUSTRIES (TCI) AND TIBH.

TCI: THE STATE AGENCY MUST DOCUMENT THEIR PROCUREMENT FILE WITH A WAIVER
APPROVED BY TCI. THE WAIVER FORM CAN BE FOUND AT: TCI WAIVER DOCUMENT

TIBH: THE PROCUREMENT FILE MUST BE DOCUMENTED WITH A JUSTIFICATION WHY THE TIBH
PRODUCT DOES NOT MEET THE FUNCTIONAL REQUIREMENTS OF THE CUSTOMER AND MUST BE
ADDED TO THE MONTHLY TIBH EXCEPTION REPORT.


ORDERING INFORMATION:

Purchase orders must be entered through the TxSmartBuy system to be qualified
for the contract pricing and discounts.

Contact the Contractor to obtain a copy of their current catalog and/or
price list.

Contractor contact information and discounts can be found at the following link:
CONTRACTOR LIST, ITEM CATEGORIES AND DISCOUNTS

The Contractor will provide a quote to be entered in TxSmartBuy through the
"Add Quotes" feature.

Section 1:

1.1   DESCRIPTION OF CONTRACT:
      410  Furniture:  Health Care, Hospital and/or Doctor's Office
      415  Furniture:  Laboratory
      420  Furniture:  Cafeteria, Chapel, Dormitory, Household, Library,Lounge,
                       School
      425  Furniture:  Office

1.2   TERM OF CONTRACT:  November 13, 2008 through August 31, 2009
      Renewal Term: September 1, 2009 through August 31, 2010
      Renewal Term: September 1, 2010 through August 31, 2011
      Renewal Term: September 1, 2011 through August 31, 2012
      Renewal Term: September 1, 2012 through August 31, 2013

1.3   PRICE CHANGES:  Changes to the percentage discount off list are only
      allowed at contract renewal. When a change is made to the current price
      list or catalog, this contract will be updated with a revised
      catalog/price list.

1.4   CPA CONTRACT MANAGEMENT:  Questions concerning terms and conditions
      should be sent by email to the TPASS Contract Management Office at
      TPASS_CMO@cpa.state.tx.us.

1.5   PURCHASE ORDERS:
      Purchase Orders must be processed through the TxSmartBuy system through
      the "Add Quotes" feature.  You may find out more about the TxSmartBuy
      system at the following link:

      TxSmartBuy

SECTION 2: SPECIFIC CONTRACT REQUIREMENTS

2.1  INSTALLATION AND RECONFIGURATION SERVICES:
     Installation and Reconfiguration Services for products purchased under this
     contract may be required by the Customer and will be negotiated between the
     Customer and Contractor.

2.2  SHIPPING AND DELIVERY:
     Shipping charges and inside delivery, as required, shall be negotiated
     between the Contractor and Customer at the time of order.

     Identification of Shipments: In addition to the complete destination
     address, each delivery must be clearly marked with the customer's purchase
     order number. Each shipment must be accompanied by a packing slip.

     Packaging and Labeling: All items shipped must be properly labeled, with
     weather resistant labeling, showing the brand name, package quantity, lot
     number (if applicable) and any other necessary identifying information.

     Hours for Delivery: Delivery shall be made during the hours of 8:00 am to
     4:00 pm (CST) of the customer unless prior approval for after-hours delivery
     has been obtained from the customer. Contractor is encouraged to obtain
     customer's hours of operation at time of order.

     Delivery Schedule:  Contact Contractor to obtain delivery schedules for
     each type of furniture as to time required for delivery after receipt of
     order (ARO).

     NOTE:  Products which do not meet all specification requirements does not
            constitute delivery, and payment may be held until the Contractor
            delivers products in full compliance with the specifications to
            Customer's F.O.B. destination.

2.3  WARRANTY:

     Manufacturer's Standard Warranty shall be defined in manufacturer's
     documentation.  All products shall be new, unused, of current production,
     and in first class condition, including containers suitable for shipment
     and storage. Recycled or refurbished products are not and should not
     accepted under the Contract.

     Furniture products should meet the following standards, as applicable:

     Business and Institutional Furniture Manufacture Association (BIFMA).
     The standards, developed in accordance with the American National Standards
     Institute (ANSI) procedures can be found at the following website:
     www.bifma.org/#BIFMA

     American Society for Testing and Materials (ASTM) found at
     www.astm.org/#ASTM

     Electrostatic Discharge Association (ESDA) at:
     www.esda.org/#Electrostatic_Discharge_Association.

     Kitchen Cabinet Manufacturers Association (KCMA) found at
     www.kcma.org/#Kitchen_Cabinet_Manufacturers_Association.

     National Fire Protection Association (NFPA) found at
     www.nfpa.org.

     Underwriters Laboratories found at
     ulstandardsinfonet.ul.com/#UL_Standards.

     Number    Title
     UL 723    Standard for Test for Surface Burning Characteristics of Building
               Materials
     UL 817    Standard for Cord sets and Power-Supply Cords
     UL 1286   Standard for Office Furnishings

Required Plug-ins