Filing Deadline Extended
Quick Start for:

NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.

Search for Contracts

Enter keywords or NIGP codes to find state contracts:

Contract Terms and Instructions

425-M1 OFFICE FURNITURE – MODULAR SYSTEMS

Start Date: 09/1991

End Date: 08/2099

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 425-M1
    OFFICE FURNITURE – MODULAR SYSTEM

    Texas Correctional Industries (TCI) offers the most up to date ergonomically designed office system(s) available, this system utilizes and provides the highest quality products, and can adequately address all filing and storage needs. TCI offers a broad assortment of modular systems to help balance flexibility, privacy, technology, style and price. Staff can provide assistance with product specifications, space planning, relocation, and/or reconfiguration, complete deliver, and set-up.

  2. HOW TO ORDER:

    Customers must issue an internal purchase order and reference CPA Contract No. 425-M1 to be eligible for Contract pricing.

    For State Agencies Use Purchase Category Code C
    NIGP Class/Item: 425-54.

    TCI MODULAR FURNITURE SERIES XXI PANEL AND FILING STORAGE SYSTEMS

    Per the Texas Prison Made Goods Act (Government Code 497.024 and 497.025), Texas Correctional Industries (TCI) manufactures goods, and provides services to state and local government agencies, public educational systems and other tax-supported entities.

    State Agencies (excluding State Universities) are required to provide their specifications and delivery timeframes to TCI. If TCI determines they are unable to fill the requirements, State Agencies are required to utilize CPA Term Contract No. 425-N1 to determine best value prior to utilizing TXMAS contracts.

    TCI agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

    REVISED ORDERS:
    Orders revised after products are manufactured are subject to additional up-charges.

    CHANGES OR CANCELLATIONS:
    Purchase Orders processed cannot be changed or canceled without TCI's consent. The customer is responsible for all costs incurred and a minimum cancellation or change charge of 25% will be invoiced if an order is canceled or changed within 30 days of shipment. Orders for non-standard products cannot be cancelled.

  3. TEXAS CORRECTIONAL INDUSTRIES CONTACT INFORMATION:

    Payee ID No.:36966966966
    Texas Correctional Industries
    PO Box 4013
    Huntsville, Texas 77340
    Contact: Karla Beckham
    Phone: (936) 437-6036
    Fax: (936) 437-8610
    E-mail:karla.beckham@tdcj.state.tx.us

  4. TERM OF CONTRACT: September 1991 through December 2099
  5. SERVICES AND CHARGES:

    Total or partial space planning by using CAD (Computer Aided Design) is available upon request. This will generate a complete bill of materials and exact pricing on freight and installation.

    Schedule of Charges:

    1. Initial Project Drawing; Bill of Material and One Revision - NO CHARGE
    2. Additional revisions for same project will be charged as follows:
      1. Space Planning: $80.00 for first 2 hour minimum charge
        $40.00 per hour thereafter
      2. CAD - $70.00 for first 2 hour minimum charge
        $35.00 per hour thereafter
    3. Relocation and/or Reconfiguration:
      TCI will prepare a new floor plan and bid for disassembly, transporting and reconfiguring any existing TCI systems furniture.
    4. Prices on merchandise are exclusive of freight, handling, storage, uncrating and installation.

    Customers are responsible for verifying all building dimensions, heights and workstation configurations after TCI has submitted a floor plan proposal. Any discrepancies should be changed in writing and a revised drawing approved by the customer before placing an order.

    If an order is placed and there are discrepancies when merchandise is received, the return policy outlined in Section G will apply and an additional order could be required to correct discrepancies.

  6. DELIVERY:

    TCI will coordinate delivery schedules with each customer.

    Normal delivery is 120 days after receipt of order (ARO).

    Orders involving more than 75 workstations could require additional delivery time, to be determined before an order is placed.

  7. INSTALLATION:

    Installation charges will be based on size of project and location. When TCI installs merchandise, any additional charges for special request delivery are included in the installation charge.

  8. RETURN POLICY:

    TCI will not permit return of materials without written consent if materials are shipped as ordered. Returned shipments, when accepted, are subject to a 30% re-handling/restocking charge. All freight charges must be prepaid on return shipments; otherwise, they will not be accepted.

    Used, damaged materials and all items specially built to order cannot be returned under any conditions.

  9. WARRANTY:
    1. Manufacturer's standard warranty applies with exceptions listed below:
      1. Five (5) Years - Operating components, electrical components and mechanical mechanisms
      2. Three (3) Years - Casters, fabrics and other coverage materials
    2. This product warranty does not apply to:
      1. User modifications
      2. Any attachments to product
      3. Customer supplied material
      4. Products not installed or used in accordance with published installation and application guidelines.

    Written notice must be received by TCI within 30 days of the appearance of any defect. TCI will, after inspection by its authorized representative, and at its option, either repair or replace any defected items.

  10. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM. The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
Required Plug-ins