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Contract Terms and Instructions
425-B1-FILE CABINETS - (LIGHT USAGE) LATERAL AND VERTICAL FILES
Start Date: 01/2004
End Date: 12/2099
Section 1 1.1 DESCRIPTION OF CONTRACT: 425-B1 File Cabinets Light Usage - Lateral and Vertical Files 1.2 TYPE: Automated Firm Price. 1.3 TERM OF CONTRACT: January 1, 2004 thru December 31, 2099 1.4 DELIVERY: 90 days after receipt of order (ARO). 1.5 MINIMUM ORDER: One item of furniture. 1.6 SPOT PURCHASE Option: Not applicable. 1.7 ZONE: This is a statewide contract. 1.8 SHIPPING INFORMATION: ORDERS TOTALING $500.00 OR MORE TO A SINGLE DESTINATION SHIPPED FREIGHT PREPAID AND ALLOWED. ORDERS TOTALING $500.00 OR LESS TO A SINGLE DESTINATION SHIPPED FREIGHT PREPAID AND ADDED AS A SEPARATE LINE ITEM ON THE INVOICE. Qualified ordering entities must not be charged freight for partial shipments of any order with a net total of $500.00. 1.9 WARRANTY: Five years. 1.10 CASH DISCOUNT: Not applicable. 1.11 EDUCATIONAL DISCOUNT: Not applicable. 1.12 QUANTITY OR LARGE ORDER DISCOUNT: Not applicable. 1.13 PRICE CHANGES: Price decreases may be accepted at any time. 1.14 RECYCLED PRODUCTS: Efforts have been made to identify any product meeting the criteria definitions of recycled. If you have questions regarding recycled products, please contact the Recycling Coordinator at (512) 463-3034. 1.15 BLANKET ORDER FUNDING OUT: Any blanket purchase order (an order calling for multiple deliveries over a specified period of time) is contingent upon the continued availability of appropriations. 1.16 VENDOR POINT OF CONTACT: Payee ID#: 36966966966 Texas Department of Criminal Justice Texas Correctional Industries Customer Service (936) 437-6048 Email: firstname.lastname@example.org 1.17 CPA CONTRACT MANAGER: Questions concerning terms and conditions and technical specifications should be directed to: Dee Dorsey, CTPM Supervisor of Purchasing Operations Texas Comptroller of Public Accounts P.O. Box 13186 Austin TX 78711 (512) 475-2459 FAX (512) 475-0851 Email: email@example.com 1.18 PURCHASE ORDERS: Only contract purchase orders issued by the Texas Comptroller of Public Accounts (CPA) or orders issued through a CPA contract are eligible for contract pricing. Section 2 - Specific Contract Instructions 2.1 DELIVERY REQUIREMENTS: A. Delivery Response - Routine Ship: 1. Routine Delivery: Unit price is for either installed or non-installed to the qualified ordering entity within 90 calendar days ARO. B. Delivery Techniques. 1. Receiving Dock: On non-installed orders, vendor shall make delivery to the receiving dock. The receiving entity is responsible for all additional movement to storage or delivery location. Carrier shall unload the furniture and place it on the receiving dock. 2. Inside Delivery - Non-Installed: The delivery carrier shall deliver packaged furniture to specified "inside delivery" location. Carrier will not unpack furniture. NOTE: ELEVATOR(S) MUST BE MADE AVAILABLE IF THE BUILDING IS MORE THAN ONE STORY. IF NO ELEVATOR IS AVAILABLE, DELIVERY WILL BE MADE TO THE GROUND FLOOR. 2.2 TECHNICAL ASSISTANCE: TCI will furnish technical assistance to the qualified ordering entity concerning what cabinets to order and how options/accessories covered by the contract are used. 2.3 COLOR OF FINISH: A. Manufacturer's Standard Colors - Colors can be viewed at: OEI-INC.COM Click on Literature Click on Swatch Cards Click on Powder Coated and Poly Click on Paint and Poly Swatch Card 1) LG LIGHT TONE 13) WS WET SAND 2) CO COTTONWOOD 14) FN FLANNEL 3) CW CREAMY WHITE 15) EX ESPRESSO METALLIC 4) SA SAND 16) SH SPLASH 5) WG WARM GREY 17) SX STARLIGHT SILVER METALLIC 6) MZ MOSS 18) MR MARINE TEAL 7) CF CAFE AU LAIT 19) BL BLACK 8) TO TANGELO 20) ND NORDIC 9) SU SUNBURST 21) ZM BRONZE METALLIC 10) GX GRAPE 22) NK NICKEL VEIN 11) BD BORDEAUX 23) AV ANTIQUE VEIN 12) CY CAYENNE 2.4 ORDERING ENTITY MUST SPECIFY TYPE OF FILING SYSTEM FOR ALL VERTICLE FILES 1. Folder Bars - Hanging Files Only 2. Compressor Follower - All other types will keep stand alone files upright