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Contract Terms and Instructions
425-A5-FURNITURE - TCI AND TIBH - Chairs; Desks; Bookcases; Tables; Sofa; Footrest; Storage Cabinet; Shims
Start Date: 05/1987
End Date: 12/2099
Section 1 1.1 DESCRIPTION OF CONTRACT: 425-A5 Furniture - Various Office: TEXAS CORRECTIONAL INDUSTRIES: Chairs - Judges; Large Executive; Regular Executive; Arm Chair; Constitutional Club; Bankers Sofa - Traditional 3 Place; Settee - Traditional 2 Place Cabinet - Storage, Metal - Foot Locker Style Shelving - Linen; Adjustable; Storage TIBH - Furniture Wood and Laminated Case Goods: Bookcases; Chairs; Footrest; Tables; Desks; Furniture Shims 1.2 TYPE: Automated Firm Price 1.3 TERM OF CONTRACT: May 1, 1987 thru December 31, 2099. 1.4 DELIVERY: Texas Correctional Industries (TCI)-Furniture: 90 days after receipt of purchase order (ARO). Texas Correctional Industries (TCI)-Metal: 90-120 days after receipt of purchase order (ARO). This contract provides for two different delivery techniques for TCI products: a)TCI ROUTINE DOCK DELIVERY - FURNITURE: TCI will deliver items to the customer's receiving dock and in the absence of a receiving dock, the furniture will be placed inside the front door of the lowest floor. The customer is responsible for al additional movement to storage or customer's location. b)TCI INSIDE/INSTALLATION-FURNITURE: "Inside Installation" means delivery of the packaged furniture to a specified room on a particular floor of the customer's building. TCI will take action to cause the freight carrier to deliver, un-package and install the furniture to this specified location. The customershall be responsible for the removal of any existing furniture and equipment from the area in which the contract items are to be installed. NOTE: An additional charge may apply if no elevator is available TIBH Products - If customer requires advance notification of shipment, an additional charge may be added to invoice. If inside delivery is requested for a specific room other than the Reception/Lobby area, an additional charge may be added to agency invoice, as some freight companies charge extra for this service. A. Routine Dock Delivery - TIBH: Common Carrier delivery to the receiving building means not carried inside or inspected by the Common Carrier for visible damage. B. TIBH Inside Delivery: "Inside Delivery" means that the item is to be delivered inside the receiving building on the first floor, in a reception area. Deliveries to upper level floors will require additional cost. Purchasers must specify if an elevator is available for upper level access. Any and all special conditions must be communicated on the purchase order. 1.5 MINIMUM ORDER: Not applicable. 1.6 SPOT PURCHASE OPTION: Not applicable. 1.7 ZONE: This is a statewide contract. 1.8 SHIPPING INFORMATION: TCI - FURNITURE AND METAL - SHIPPING & INSTALLATION INFORMATION A. FREIGHT - FURNITURE - F.O.B. DESTINATION FREIGHT - METAL - PLUS FREIGHT - CONTACT TCI METAL DIVISION FOR QUOTE B. INSTALLATION A flat rate per item installation charge, is available only for deliveries within the following COG Regions: 12,13,14,15,16 & 18. COUNCIL OF GOVERNMENT REGIONS WITH COUNTIES 12 CAPITAL COUNTIES: 13 - BRAZOS VALLEY COUNTIES: BASTROP BRAZOS BLANCO BURLESON BURNET GRIMES CALDWELL LEON FAYETTE MADISON HAYS ROBERTSON LEE WASHINGTON LLANO TRAVIS WILLIAMSON 14 - DEEP EAST TEXAS COUNTIES: 15 - SOUTH EAST TEXAS COUNTIES: ANGELINA HARDIN HOUSTON JEFFERSON JASPER ORANGE NACOGDOCHES NEWTON POLK SABINE SAN AUGUSTINE SAN JACINTO SHELBY TRINITY TYLER 16 - GULF COAST COUNTIES: 18 ALAMO COUNTIES: AUSTIN ATASCOSA BRAZORIA BANDERA CHAMBERS BEXAR COLORADO COMAL FORT BEND FRIO GALVESTON GILLIESPIE HARRIS GUADALUPE LIBERTY KARNES MATAGORDA KENDALL MONTGOMERY KERR WALKER MEDINA WALLER WILSON WHARTON Installation of deliveries to COG Districts outside of those listed above shall be by quote only and included in the Purchase Order using the following TBPC Term Contract Clause 36: CLAUSE 36: INSTALLATION COST: $ COST QUOTED BY: Flat rate fees and commodity codes for the above items can be found in the Term Contract details for the specific contract item being ordered. TIBH products: Freight is added when total order to single destination is less than 500 lbs. Inside Delivery: An additional charge of $48.00 for the first 100 lbs and $7.00 for each additional 100 lbs will be added for an inside delivery request (unless inside delivery is not specifically stated as part of the selling price). 1.9 WARRANTY: Manufacturer's standard warranty applies. *TCI-FURNITURE - Our fabric has a 1 (one) year warranty. Our parts and working mechanisms have a 5 year warranty. 1.10 CASH/EDUCATIONAL/QUANTITY OR LARGE ORDER DISCOUNT: Not applicable. 1.11 CPA CONTRACT MANAGER: Questions concerning terms and conditions and technical specifications should be directed to: Angie Carter, CPA, CTPM, CTCM Purchaser H Texas Comptroller of Public Accounts (512) 475-0677 Fax (512) 475-0851 E-mail: firstname.lastname@example.org 1.12 PURCHASE ORDERS: Only purchase orders issued through the Texas Comptrollers of Public Accounts (CPA) on-line purchasing system are eligible for contract pricing. Section 2 - Specific Contract Instructions 2.1 TECHNICAL ASSISTANCE: The contractor will furnish technical assistance to the ordering entity concerning what furniture to order and how options/ accessories covered by the contract are used. This technical assistance may be rendered telephonically. The contractor will distribute on request at no charge one copy of the manufacturer's catalog (technical description) for each item included in the contract and one color chart showing the manufacturer's standard colors/finishes to each using entity. 2.2 INVOICING/PAYMENT: Invoices for delivered office furniture should be submitted promptly by the contractor to the ordering/using entity. Upon receipt of the invoice, the using entity will initiate payment processing. Payment will normally be made within a maximum of 30 days after submission of a properly prepared invoice for furniture delivered and accepted. Section 3 -Colors/Finishes 3.1 Texas Correctional Industries (TCI) FURNITURE COLORS: A. Wood Finish Colors: 1. Fruitwood 2. Walnut 3. Mahogany 4. Natural B. Fabric: 100% Marquesa Lana or 100% Olefin C. Vinyl: Jamestown / Symphony Fabric samples can be viewed on the TCI Website FABRIC SAMPLES 3.2 PRODUCTS MANUFACTURED BY TIBH TO MEET NFPA STANDARDS: A. Wood Finishes: 1. Chairs and Furniture Walnut Medium Oak 2. Furniture Only: Banner Oak Black Teak Dark Walnut Dove Gray Mahogany Frosty White Light Oak Oregon Oak Putty Wineberry Windsor Mahogany B. Fabric Color Chart* (1): 1. Vinyl: Navy Black Oxblood Cinnamon Mahogany Walnut Antique Blue Dark Blue Green 2. Nylon Wool Blend: Parchment Dreft Blue Carnival Brindle Wood Trafalgar Bolero Seafoam Grey Sky Prism Acorn Coffee Nut 3. Marquesa Lana - Sherpa: ***Fast Ship Choice Academy Blue Black Brittany Burgundy Dark Blue Grey Heather*** Grey Mix Hunter*** Jade Maroon** Mesa Mauve Navy** Sugarplum Terracotta C. Fabric Color Chart** (2): ***Fast Ship Choice 1. Marquesa Lana - Sherpa: Academy Blue Black Brittany Burgundy Dark Blue Grey Heather 21*** Grey Mix Hunter 62*** Jade Maroon 82*** Mesa Mauve Navy 37*** Sugarplum Terracotta 2. Vinyl: Navy Black Oxblood Cinnamon Mahogany Walnut Antique Blue Dark Blue Green