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Contract Terms and Instructions
425-A2-FURNITURE, WOOD: TRADITIONAL CASE GOODS - SAM HOUSTON
Start Date: 08/1991
End Date: 12/2099
Section 1 1.1 DESCRIPTION OF CONTRACT: 425-A2 Furniture, Traditional Case Goods. 1.2 TYPE: Automated Firm Price. 1.3 TERM OF CONTRACT: August 1, 1991 thru December 31, 2099. 1.4 DELIVERY: 90 days after receipt of purchase order (ARO). This contract provides for two different delivery techniques: A.ROUTINE DOCK DELIVERY: TCI will deliver items to the ordering entity's receiving dock and in the absence of a receiving dock, the furniture will be placed inside the front door of the lowest floor. The receiving entity is responsible for all additional movement to storage or user location. B.INSIDE/INSTALLATION: "Inside Installation" means delivery of the packaged furniture to a specified room on a particular floor of an ordering entity's building. TCI will take action to cause the freight carrier to deliver, un-package and install the packaged furniture to this specified location. The using entity shall be responsible for the removal of any existing furniture and equipment from the area in which the contract items are to be installed. NOTE: An additional charge may apply if no elevator is available. 1.5 MINIMUM ORDER: Not applicable. 1.6 SPOT PURCHASE OPTION: Not applicable. 1.7 ZONE: This is a statewide contract. 1.8 SHIPPING & INSTALLATION INFORMATION: A. FREIGHT - F.O.B. Destination B. INSTALLATION A flat rate per item installation charge, is available only for deliveries within the following COG Regions: 12,13,14,15,16 & 18. COUNCIL OF GOVERNMENT REGIONS WITH COUNTIES 12 CAPITAL COUNTIES: 13 - BRAZOS VALLEY COUNTIES: BASTROP BRAZOS BLANCO BURLESON BURNET GRIMES CALDWELL LEON FAYETTE MADISON HAYS ROBERTSON LEE WASHINGTON LLANO TRAVIS WILLIAMSON 14 - DEEP EAST TEXAS COUNTIES: 15 - SOUTH EAST TEXAS COUNTIES: ANGELINA HARDIN HOUSTON JEFFERSON JASPER ORANGE NACOGDOCHES NEWTON POLK SABINE SAN AUGUSTINE SAN JACINTO SHELBY TRINITY TYLER 16 - GULF COAST COUNTIES: 18 ALAMO COUNTIES: AUSTIN ATASCOSA BRAZORIA BANDERA CHAMBERS BEXAR COLORADO COMAL FORT BEND FRIO GALVESTON GILLIESPIE HARRIS GUADALUPE LIBERTY KARNES MATAGORDA KENDALL MONTGOMERY KERR WALKER MEDINA WALLER WILSON WHARTON Installation of deliveries to COG Districts outside of those listed above shall be by quote only and included in the Purchase Order using the following TBPC Term Contract Clause 36: CLAUSE 36: INSTALLATION COST: $ COST QUOTED BY: Flat rate fees and commodity codes for the above items can be found in the Term Contract details for the specific contract item being ordered. 1.9 WARRANTY:Our fabric has a 1 (one) year warranty. Our parts and working mechanisms have a 5 year warranty. 1.10 EXPEDITED PAYMENT/EDUCATIONAL DISCOUNTS: Not applicable. 1.11 QUANTITY OR LARGE ORDER DISCOUNT: Not applicable 1.12 PRICE CHANGES: Price decreases may be accepted at any time. 1.13 BLANKET ORDER FUNDING OUT: Any blanket purchase order (an order calling for multiple deliveries over a specified period of time) is contingent upon the continued availability of appropriations. 1.14 TCI POINT OF CONTACT: Contact information is listed at the end of the contract. 1.15 RECYCLED PRODUCTS: Efforts have been made to identify any product meeting the criteria definitions of recycled. 1.16 CPA CONTACT: Questions concerning terms and conditions and technical specifications should be directed to: Dee Dorsey,CTPM Supervisor of Purchasing Operations Texas Procurement and Support Services, a division of Texas Comptroller of Public Accounts (512) 475-2459 Fax (512) 475-0851 E-mail: firstname.lastname@example.org 1.17 PURCHASE ORDERS: Only contract purchase orders issued by the Texas Procurement and Support Services (TPASS), a division of the Texas Comptroller of Public Accounts (CPA) or orders issued through a CPA/TPASS contract are eligible for contract pricing. Section 2 - Specific Contract Instructions 2.1 PURCHASES FROM OTHER SOURCES: TPASS reserves the right to bid separately any unusual requirements or large quantities of the items specified in this contract. 2.2 TECHNICAL ASSISTANCE: The vendor will furnish technical assistance to the qualified entity concerning selection of items and how accessories covered by the contract are used. This technical assistance may be rendered telephonically. 2.3 INVOICING/PAYMENT: Upon receipt of the invoice, the qualified entity will initiate payment processing. Payment will normally be made to the vendor within 30 days after submission of a properly prepared invoice for furniture delivered and accepted. 2.4 OTHER INFORMATION: A. Unit prices are applicable to all locations within the state of Texas. These unit prices include all of the following standard manufacturer's finishes. (Qualified entity must specify the commodity code for the desired finish option on the contract purchase requisition): 1. FINISH COMBINATION: a. Walnut finish with laminate top(s). b. Mahogany finish with mahogany laminate top(s). c. Walnut finish. d. Mahogany finish with "high gloss" laminate top(s). B. All hardware is "Antique Brass" finish. C. GROMMETS - Optional: 1. The ordering entity must specify the required location for the grommets on the furniture. The standard locations are noted below. Grommet Dimensions: From rim to top (or side) edge. 2. POSITION CODES FOR RETURNS: -GL Left Rear Corner - 6" from rear, 6" from left side -GX Left Rear 20" from left side, 6" from rear -GC Center, 6" from rear -GY Right Rear 20" from right side, 6" from rear -GR Right Rear Corner - 6" from rear, 6" from right side -GA Left Side 9" from rear, 6" from left side -GB Right Side 9" from rear, 6" from right side -GM Left 9" from rear, 20" from left side -GN Right 9" from rear, 20" from right side -GQ Center, 9" from rear -GF Right centered, 6" from right side -GE Left Centered, 6" from left side 3. Grommet option is available on all items except the bookcases, hutches, conference tables, occasional tables and the two drawer and four drawer lateral files. 4. When ordering Grommet option with the Executive and Secretarial ordering entity must specify whether location is for: a. MAIN DESK - MD b. RETURN - R c. REAR WORKSURFACE - RWS D. KEYS: 1. All main desks (Groups 425-21-11, 15, 19, 24 & 32) have central locking as a standard feature. 2. All credenzas, lateral files, returns on the Secretarial "L" units, and rear work surface pedestals of Secretarial "U" units have pedestal locking. E. OPTIONS: 1. Available on all casegoods. a. Option No. 01: Alternate finish High gloss laminate top(s). b. Option No. 02: Keyed Alike customer may specify lock no.(s) 2. Available on all casegoods other than bookcases and occasional tables a. Option No. 03: Additional grommet(s) with appropriate hardware and "under-top" wire management/pedestal access (see standard position codes). Qualified entity must specify position code(s). b. Option No. 04: Pullout keyboard drawer in place of kneespace drawer c. Option No. 05: Articulating keyboard drawer in place of kneespace drawer d. Option No. 06: Additional keyboard drawer - customer must specify location e. Option No. 07: Additional articulating keyboard drawer - customer must specify location 3. Available only on Secretarial "U" rear work surfaces: a. Option No. 08: Pedestal arrangement for rear work surface of secretarial "U" Desk, i.e. two side by side 18" modular pedestals, one file/file and one box/box/file with "stationery caddy." 4. Available for bookcases: a. Option No. 09: Additional shelf and four adjustable shelf pins. b. Option No. 10: Hinged Doors with matching hardware (available for 30" bookcase only) 5. Available only on hutch for 72" and 78" credenzas: a. Option No. 11: Optional "grill" doors with matching brass hardware and lock(s). 6. Available on computer and printer table: a. Option No. 12: Optional dual wheel casters, two locking and two non-locking.