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Contract Terms and Instructions

425-A2-FURNITURE, WOOD: TRADITIONAL CASE GOODS - SAM HOUSTON

Start Date: 08/1991

End Date: 12/2099


Section 1

1.1   DESCRIPTION OF CONTRACT:  425-A2 Furniture, Traditional Case Goods.

1.2   TYPE:  Automated Firm Price.

1.3   TERM OF CONTRACT:  August 1, 1991 thru December 31, 2099.

1.4   DELIVERY:  90 days after receipt of purchase order (ARO).

      This contract provides for two different delivery techniques:
      A.ROUTINE DOCK DELIVERY:
        TCI will deliver items to the ordering entity's receiving dock and in the
        absence of a receiving dock, the furniture will be placed inside the front
        door of the lowest floor.  The receiving entity is responsible for all
        additional movement to storage or user location.

      B.INSIDE/INSTALLATION: "Inside Installation" means delivery of the packaged
        furniture to a specified room on a particular floor of an ordering entity's
        building.  TCI will take action to cause the freight carrier to deliver,
        un-package and install the packaged furniture to this specified location.
        The using entity shall be responsible for the removal of any existing
        furniture and equipment from the area in which the contract items are to be
        installed.

        NOTE:  An additional charge may apply if no elevator is available.

1.5   MINIMUM ORDER:  Not applicable.

1.6   SPOT PURCHASE OPTION:  Not applicable.

1.7   ZONE:  This is a statewide contract.

1.8   SHIPPING & INSTALLATION INFORMATION:

      A. FREIGHT - F.O.B. Destination

      B. INSTALLATION
         A flat rate per item installation charge, is available only for deliveries
         within the following COG Regions:
         12,13,14,15,16 & 18.

      COUNCIL OF GOVERNMENT REGIONS WITH COUNTIES

      12  CAPITAL  COUNTIES:       13 - BRAZOS VALLEY  COUNTIES:
          BASTROP                       BRAZOS
          BLANCO                        BURLESON
          BURNET                        GRIMES
          CALDWELL                      LEON
          FAYETTE                       MADISON
          HAYS                          ROBERTSON
          LEE                           WASHINGTON
          LLANO
          TRAVIS
          WILLIAMSON

      14 - DEEP EAST TEXAS  COUNTIES:     15 - SOUTH EAST TEXAS  COUNTIES:
           ANGELINA                            HARDIN
           HOUSTON                             JEFFERSON
           JASPER                              ORANGE
           NACOGDOCHES
           NEWTON
           POLK
           SABINE
           SAN AUGUSTINE
           SAN JACINTO
           SHELBY
           TRINITY
           TYLER

      16 - GULF COAST  COUNTIES:         18  ALAMO  COUNTIES:
           AUSTIN                            ATASCOSA
           BRAZORIA                          BANDERA
           CHAMBERS                          BEXAR
           COLORADO                          COMAL
           FORT BEND                         FRIO
           GALVESTON                         GILLIESPIE
           HARRIS                            GUADALUPE
           LIBERTY                           KARNES
           MATAGORDA                         KENDALL
           MONTGOMERY                        KERR
           WALKER                            MEDINA
           WALLER                            WILSON
           WHARTON

      Installation of deliveries to COG Districts outside of those listed above
      shall be by quote only and included in the Purchase Order using the
      following TBPC Term Contract Clause 36:

      CLAUSE 36:
      INSTALLATION COST: $
      COST QUOTED BY:

      Flat rate fees and commodity codes for the above items can be found in the
      Term Contract details for the specific contract item being ordered.

1.9   WARRANTY:Our fabric has a 1 (one) year warranty.  Our parts and working  mechanisms have a 5 year warranty.

1.10  EXPEDITED PAYMENT/EDUCATIONAL DISCOUNTS:  Not applicable.

1.11  QUANTITY OR LARGE ORDER DISCOUNT:  Not applicable

1.12  PRICE CHANGES:  Price decreases may be accepted at any time.

1.13  BLANKET ORDER FUNDING OUT:  Any blanket purchase order (an order calling
      for multiple deliveries over a specified period of time) is contingent upon the
      continued availability of appropriations.

1.14  TCI POINT OF CONTACT:  Contact information is listed at the end of the contract.

1.15  RECYCLED PRODUCTS:  Efforts have been made to identify any product
      meeting the criteria definitions of recycled.

1.16  CPA CONTACT:  Questions concerning terms and conditions and technical
      specifications should be directed to:

      Dee Dorsey,CTPM
      Supervisor of Purchasing Operations
      Texas Procurement and Support Services, a division of
      Texas Comptroller of Public Accounts
      (512) 475-2459
      Fax (512) 475-0851
      E-mail:  dee.dorsey@cpa.state.tx.us

1.17  PURCHASE ORDERS:  Only contract purchase orders issued by the Texas
      Procurement and Support Services (TPASS), a division of the Texas
      Comptroller of Public Accounts (CPA) or orders issued through a
      CPA/TPASS contract are eligible for contract pricing.

Section 2 - Specific Contract Instructions

2.1   PURCHASES FROM OTHER SOURCES:  TPASS reserves the right to bid separately
      any unusual requirements or large quantities of the items specified in
      this contract.

2.2   TECHNICAL ASSISTANCE:  The vendor will furnish technical assistance to the
      qualified entity concerning selection of items and how accessories covered
      by the contract are used.  This technical assistance may be rendered
      telephonically.

2.3   INVOICING/PAYMENT:  Upon receipt of the invoice, the qualified entity will
      initiate payment processing.  Payment will normally be made to the vendor
      within 30 days after submission of a properly prepared invoice for
      furniture delivered and accepted.

2.4   OTHER INFORMATION:

      A.  Unit prices are applicable to all locations within the state of Texas.
          These unit prices include all of the following standard manufacturer's
          finishes.  (Qualified entity must specify the commodity code for the
          desired finish option on the contract purchase requisition):

          1.  FINISH COMBINATION:

          a. Walnut finish with laminate top(s).
          b. Mahogany finish with mahogany laminate top(s).
          c. Walnut finish.
          d. Mahogany finish with "high gloss" laminate top(s).

      B.  All hardware is "Antique Brass" finish.

      C. GROMMETS - Optional:

          1.  The ordering entity must specify the required location for the grommets
              on the furniture. The standard locations are noted below.

              Grommet Dimensions: From rim to top (or side) edge.

          2.  POSITION CODES FOR RETURNS:

              -GL  Left Rear Corner - 6" from rear, 6" from left side
              -GX  Left Rear 20" from left side, 6" from rear
              -GC  Center, 6" from rear
              -GY  Right Rear 20" from right side, 6" from rear
              -GR  Right Rear Corner - 6" from rear, 6" from right side
              -GA  Left Side 9" from rear, 6" from left side
              -GB  Right Side 9" from rear, 6" from right side
              -GM  Left 9" from rear, 20" from left side
              -GN  Right 9" from rear, 20" from right side
              -GQ  Center, 9" from rear
              -GF  Right centered, 6" from right side
              -GE  Left Centered, 6" from left side

           3. Grommet option is available on all items except the bookcases,
              hutches, conference tables, occasional tables and the two drawer
              and four drawer lateral files.

           4. When ordering Grommet option with the Executive and Secretarial
              ordering entity must specify whether location is for:

              a. MAIN DESK - MD
              b. RETURN - R
              c. REAR WORKSURFACE - RWS

      D.  KEYS:

          1.  All main desks (Groups 425-21-11, 15, 19, 24 & 32) have central
              locking as a standard feature.
          2.  All credenzas, lateral files, returns on the Secretarial "L"
              units, and rear work surface pedestals of Secretarial "U" units
              have pedestal locking.

      E.  OPTIONS:
          1. Available on all casegoods.
             a. Option No. 01: Alternate finish High gloss laminate top(s).
             b. Option No. 02: Keyed Alike customer may specify lock no.(s)

          2. Available on all casegoods other than bookcases and occasional tables
             a. Option No. 03: Additional grommet(s) with appropriate hardware
                and "under-top" wire management/pedestal access (see standard
                position codes).  Qualified entity must specify position
                code(s).
             b. Option No. 04: Pullout keyboard drawer in place of kneespace drawer
             c. Option No. 05: Articulating keyboard drawer in place of kneespace drawer
             d. Option No. 06: Additional keyboard drawer - customer must specify location
             e. Option No. 07: Additional articulating keyboard drawer - customer
                               must specify location

          3. Available only on Secretarial "U" rear work surfaces:
             a. Option No. 08: Pedestal arrangement for rear work
                surface of secretarial "U" Desk, i.e. two side by side 18"
                modular pedestals, one file/file and one box/box/file with
                "stationery caddy."

          4. Available for bookcases:
             a. Option No. 09:  Additional shelf and four adjustable shelf
                                pins.
             b. Option No. 10:  Hinged Doors with matching hardware (available
                                for 30" bookcase only)

          5. Available only on hutch for 72" and 78" credenzas:
             a. Option No. 11:  Optional "grill" doors with matching brass
                hardware and lock(s).

          6. Available on computer and printer table:
             a. Option No. 12:  Optional dual wheel casters, two locking and
                two non-locking.

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