NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.
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Contract Terms and Instructions
425-A2-FURNITURE, WOOD: TRADITIONAL CASE GOODS - SAM HOUSTON
Start Date: 08/1991
End Date: 12/2099
Section 1
1.1 DESCRIPTION OF CONTRACT: 425-A2 Furniture, Traditional Case Goods.
1.2 TYPE: Automated Firm Price.
1.3 TERM OF CONTRACT: August 1, 1991 thru December 31, 2099.
1.4 DELIVERY: 90 days after receipt of purchase order (ARO).
This contract provides for two different delivery techniques:
A.ROUTINE DOCK DELIVERY:
TCI will deliver items to the ordering entity's receiving dock and in the
absence of a receiving dock, the furniture will be placed inside the front
door of the lowest floor. The receiving entity is responsible for all
additional movement to storage or user location.
B.INSIDE/INSTALLATION: "Inside Installation" means delivery of the packaged
furniture to a specified room on a particular floor of an ordering entity's
building. TCI will take action to cause the freight carrier to deliver,
un-package and install the packaged furniture to this specified location.
The using entity shall be responsible for the removal of any existing
furniture and equipment from the area in which the contract items are to be
installed.
NOTE: An additional charge may apply if no elevator is available.
1.5 MINIMUM ORDER: Not applicable.
1.6 SPOT PURCHASE OPTION: Not applicable.
1.7 ZONE: This is a statewide contract.
1.8 SHIPPING & INSTALLATION INFORMATION:
A. FREIGHT - F.O.B. Destination
B. INSTALLATION
A flat rate per item installation charge, is available only for deliveries
within the following COG Regions:
12,13,14,15,16 & 18.
COUNCIL OF GOVERNMENT REGIONS WITH COUNTIES
12 CAPITAL COUNTIES: 13 - BRAZOS VALLEY COUNTIES:
BASTROP BRAZOS
BLANCO BURLESON
BURNET GRIMES
CALDWELL LEON
FAYETTE MADISON
HAYS ROBERTSON
LEE WASHINGTON
LLANO
TRAVIS
WILLIAMSON
14 - DEEP EAST TEXAS COUNTIES: 15 - SOUTH EAST TEXAS COUNTIES:
ANGELINA HARDIN
HOUSTON JEFFERSON
JASPER ORANGE
NACOGDOCHES
NEWTON
POLK
SABINE
SAN AUGUSTINE
SAN JACINTO
SHELBY
TRINITY
TYLER
16 - GULF COAST COUNTIES: 18 ALAMO COUNTIES:
AUSTIN ATASCOSA
BRAZORIA BANDERA
CHAMBERS BEXAR
COLORADO COMAL
FORT BEND FRIO
GALVESTON GILLIESPIE
HARRIS GUADALUPE
LIBERTY KARNES
MATAGORDA KENDALL
MONTGOMERY KERR
WALKER MEDINA
WALLER WILSON
WHARTON
Installation of deliveries to COG Districts outside of those listed above
shall be by quote only and included in the Purchase Order using the
following TBPC Term Contract Clause 36:
CLAUSE 36:
INSTALLATION COST: $
COST QUOTED BY:
Flat rate fees and commodity codes for the above items can be found in the
Term Contract details for the specific contract item being ordered.
1.9 WARRANTY:Our fabric has a 1 (one) year warranty. Our parts and working mechanisms have a 5 year warranty.
1.10 EXPEDITED PAYMENT/EDUCATIONAL DISCOUNTS: Not applicable.
1.11 QUANTITY OR LARGE ORDER DISCOUNT: Not applicable
1.12 PRICE CHANGES: Price decreases may be accepted at any time.
1.13 BLANKET ORDER FUNDING OUT: Any blanket purchase order (an order calling
for multiple deliveries over a specified period of time) is contingent upon the
continued availability of appropriations.
1.14 TCI POINT OF CONTACT: Contact information is listed at the end of the contract.
1.15 RECYCLED PRODUCTS: Efforts have been made to identify any product
meeting the criteria definitions of recycled.
1.16 CPA CONTACT: Questions concerning terms and conditions and technical
specifications should be directed to:
Dee Dorsey,CTPM
Supervisor of Purchasing Operations
Texas Procurement and Support Services, a division of
Texas Comptroller of Public Accounts
(512) 475-2459
Fax (512) 475-0851
E-mail: dee.dorsey@cpa.state.tx.us
1.17 PURCHASE ORDERS: Only contract purchase orders issued by the Texas
Procurement and Support Services (TPASS), a division of the Texas
Comptroller of Public Accounts (CPA) or orders issued through a
CPA/TPASS contract are eligible for contract pricing.
Section 2 - Specific Contract Instructions
2.1 PURCHASES FROM OTHER SOURCES: TPASS reserves the right to bid separately
any unusual requirements or large quantities of the items specified in
this contract.
2.2 TECHNICAL ASSISTANCE: The vendor will furnish technical assistance to the
qualified entity concerning selection of items and how accessories covered
by the contract are used. This technical assistance may be rendered
telephonically.
2.3 INVOICING/PAYMENT: Upon receipt of the invoice, the qualified entity will
initiate payment processing. Payment will normally be made to the vendor
within 30 days after submission of a properly prepared invoice for
furniture delivered and accepted.
2.4 OTHER INFORMATION:
A. Unit prices are applicable to all locations within the state of Texas.
These unit prices include all of the following standard manufacturer's
finishes. (Qualified entity must specify the commodity code for the
desired finish option on the contract purchase requisition):
1. FINISH COMBINATION:
a. Walnut finish with laminate top(s).
b. Mahogany finish with mahogany laminate top(s).
c. Walnut finish.
d. Mahogany finish with "high gloss" laminate top(s).
B. All hardware is "Antique Brass" finish.
C. GROMMETS - Optional:
1. The ordering entity must specify the required location for the grommets
on the furniture. The standard locations are noted below.
Grommet Dimensions: From rim to top (or side) edge.
2. POSITION CODES FOR RETURNS:
-GL Left Rear Corner - 6" from rear, 6" from left side
-GX Left Rear 20" from left side, 6" from rear
-GC Center, 6" from rear
-GY Right Rear 20" from right side, 6" from rear
-GR Right Rear Corner - 6" from rear, 6" from right side
-GA Left Side 9" from rear, 6" from left side
-GB Right Side 9" from rear, 6" from right side
-GM Left 9" from rear, 20" from left side
-GN Right 9" from rear, 20" from right side
-GQ Center, 9" from rear
-GF Right centered, 6" from right side
-GE Left Centered, 6" from left side
3. Grommet option is available on all items except the bookcases,
hutches, conference tables, occasional tables and the two drawer
and four drawer lateral files.
4. When ordering Grommet option with the Executive and Secretarial
ordering entity must specify whether location is for:
a. MAIN DESK - MD
b. RETURN - R
c. REAR WORKSURFACE - RWS
D. KEYS:
1. All main desks (Groups 425-21-11, 15, 19, 24 & 32) have central
locking as a standard feature.
2. All credenzas, lateral files, returns on the Secretarial "L"
units, and rear work surface pedestals of Secretarial "U" units
have pedestal locking.
E. OPTIONS:
1. Available on all casegoods.
a. Option No. 01: Alternate finish High gloss laminate top(s).
b. Option No. 02: Keyed Alike customer may specify lock no.(s)
2. Available on all casegoods other than bookcases and occasional tables
a. Option No. 03: Additional grommet(s) with appropriate hardware
and "under-top" wire management/pedestal access (see standard
position codes). Qualified entity must specify position
code(s).
b. Option No. 04: Pullout keyboard drawer in place of kneespace drawer
c. Option No. 05: Articulating keyboard drawer in place of kneespace drawer
d. Option No. 06: Additional keyboard drawer - customer must specify location
e. Option No. 07: Additional articulating keyboard drawer - customer
must specify location
3. Available only on Secretarial "U" rear work surfaces:
a. Option No. 08: Pedestal arrangement for rear work
surface of secretarial "U" Desk, i.e. two side by side 18"
modular pedestals, one file/file and one box/box/file with
"stationery caddy."
4. Available for bookcases:
a. Option No. 09: Additional shelf and four adjustable shelf
pins.
b. Option No. 10: Hinged Doors with matching hardware (available
for 30" bookcase only)
5. Available only on hutch for 72" and 78" credenzas:
a. Option No. 11: Optional "grill" doors with matching brass
hardware and lock(s).
6. Available on computer and printer table:
a. Option No. 12: Optional dual wheel casters, two locking and
two non-locking.