NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.
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Contract Terms and Instructions
420-A3-FURNITURE: DORMITORY, WOOD
Start Date: 08/2007
End Date: 12/2099
Section 1
1.1 DESCRIPTION: 420-A3 Furniture: Wood, Dormitory
1.2 TYPE: Automated Firm Price
1.3 TERM OF CONTRACT: Texas Correctional Industries Contract - No expiration date
On website thru December 31, 2099.
1.4 DELIVERY: 90 days after receipt of purchase order (ARO).
This contract provides for two different delivery techniques:
a)ROUTINE DOCK DELIVERY:
TCI will deliver items to the ordering entity's receiving dock and in the
absence of a receiving dock, the furniture will be placed inside the front
door of the lowest floor. The receiving entity is responsible for all
additional movement to storage or user location.
b)INSIDE/INSTALLATION: "Inside Installation" means delivery of the packaged
furniture to a specified room on a particular floor of an ordering entity's
building. TCI will take action to cause the freight carrier to deliver,
un-package and install the packaged furniture to this specified location.
The using entity shall be responsible for the removal of any existing
furniture and equipment from the area in which the contract items are to be
installed.
NOTE: An additional charge may apply if no elevator is available.
1.5 MINIMUM ORDER: None.
1.6 SPOT PURCHASE OPTION: None
1.7 ZONE: Not applicable.
1.8 SHIPPING & INSTALLATION INFORMATION:
A. FREIGHT - F.O.B. DESTINATION
B. INSTALLATION
A flat rate per item installation charge, is available only for deliveries
within the following COG Regions:
12,13,14,15,16 & 18.
COUNCIL OF GOVERNMENT REGIONS WITH COUNTIES
12 CAPITAL COUNTIES: 13 - BRAZOS VALLEY COUNTIES:
BASTROP BRAZOS
BLANCO BURLESON
BURNET GRIMES
CALDWELL LEON
FAYETTE MADISON
HAYS ROBERTSON
LEE WASHINGTON
LLANO
TRAVIS
WILLIAMSON
14 - DEEP EAST TEXAS COUNTIES: 15 - SOUTH EAST TEXAS COUNTIES:
ANGELINA HARDIN
HOUSTON JEFFERSON
JASPER ORANGE
NACOGDOCHES
NEWTON
POLK
SABINE
SAN AUGUSTINE
SAN JACINTO
SHELBY
TRINITY
TYLER
16 - GULF COAST COUNTIES: 18 ALAMO COUNTIES:
AUSTIN ATASCOSA
BRAZORIA BANDERA
CHAMBERS BEXAR
COLORADO COMAL
FORT BEND FRIO
GALVESTON GILLIESPIE
HARRIS GUADALUPE
LIBERTY KARNES
MATAGORDA KENDALL
MONTGOMERY KERR
WALKER MEDINA
WALLER WILSON
WHARTON
Installation of deliveries to COG Districts outside of those listed above
shall be by quote only and included in the Purchase Order using the following
TBPC Term Contract Clause 36:
CLAUSE 36:
INSTALLATION COST: $
COST QUOTED BY:
Flat rate fees and commodity codes for the above items can be found in the
Term Contract details for the specific contract item being ordered.
1.9 WARRANTY: Our fabric has a 1 (one) year warranty. Our parts and working
mechanisms have a 5 year warranty.
1.10 CASH/EDUCATIONAL/QUANTITY/LARGE ORDER DISCOUNTS: None
1.11 BLANKET ORDER FUNDING OUT: Any blanket purchase order (an order calling for multiple
deliveries over a specified period of time) is contingent upon the
continued availability of appropriations.
1.12 RECYCLED PRODUCTS: Efforts have been made to identify any product
meeting the criteria definitions of recycled. If you have questions
regarding recycled products, please contact the Recycling Coordinator at
(512) 463-3034.
1.13 CPA CONTRACT MANAGER: Questions concerning terms and conditions and technical
specifications should be directed to:
Dee Dorsey, CTPM
Purchaser D
Texas Comptroller of Public Accounts
(512) 475-2459
FAX (512) 475-0851
E-mail: dee.dorsey@cpa.state.tx.us
1.14 PURCHASE ORDERS: Only contract purchase orders issued by the Texas
Comptroller of Public Accounts (CPA) or orders issued through a CPA
contract are eligible for contract pricing.
1.15 COMMODITY CODE CONVERSION: In order to facilitate with the CPAs Conversion
to the NIGP commodity codes, the commodity code numbers for items on this
contract may change at some point during the term of the contract. The
specification, price, and other terms of the contract will remain the same.
Section 2 - Specific Contract Instructions:
TO VIEW ALL TCI PRODUCTS CLICK ON *VIEW ALL FURNITURE* AT THE FOLLOWING LINK: TCI FURNITURE
2.1 TECHNICAL ASSISTANCE:
A. TCI will furnish technical assistance to the ordering entity concerning
what furniture to order and how options/accessories covered by the
contract are used. This technical assistance may be rendered
telephonically.
B. TCI will distribute, on request at no charge, one (1) copy of the
manufacturer's catalog (technical description) for each item included in
the contract and one color chart showing the manufacturer's standard
colors/finishes to each ordering entity.
2.2 INVOICING/PAYMENT: Invoices for delivered office furniture will be
submitted promptly by TCI to the qualified ordering entity. Upon receipt
of the invoice, the qualified ordering entity will initiate payment
processing. Payment will be made to TCI in accordance with the Prompt
Payment Act within a maximum of 30 days after submission of a properly
prepared invoice or upon delivery/acceptance of the furniture, whichever
comes later.
2.3 FINISH/LAMINATE COLORS/OPTIONS:
A. Unit prices are applicable to all locations within the state of Texas.
These unit prices include all of the following standard/alternate
manufacturer's finishes. Ordering entity must specify the color name
for the desired finish on the Contract Purchase Requisition:
Manufacturer's Finishes
1. Stains and Laminates
NOTE: Ordering entities CANNOT mix stain or laminate colors.
a. Fruitwood
b. Walnut
c. Mahogany
d. Natural Oak
2. Available on all Data Processing Furniture:
OPTION NO. 1: LAMINATE
Ordering entity must specify the commodity code
for laminate top.
OPTION NO. 2: ROLLERS
Ordering entity must specify the commodity code
for rollers.
OPTION NO. 3: ADDITIONAL LOCKS (BEST BRAND)
Ordering entity must specify the commodity code
and location for additional locks