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Contract Terms and Instructions
420-A3-FURNITURE: DORMITORY, WOOD
Start Date: 08/2007
End Date: 12/2099
Section 1 1.1 DESCRIPTION: 420-A3 Furniture: Wood, Dormitory 1.2 TYPE: Automated Firm Price 1.3 TERM OF CONTRACT: Texas Correctional Industries Contract - No expiration date On website thru December 31, 2099. 1.4 DELIVERY: 90 days after receipt of purchase order (ARO). This contract provides for two different delivery techniques: a)ROUTINE DOCK DELIVERY: TCI will deliver items to the ordering entity's receiving dock and in the absence of a receiving dock, the furniture will be placed inside the front door of the lowest floor. The receiving entity is responsible for all additional movement to storage or user location. b)INSIDE/INSTALLATION: "Inside Installation" means delivery of the packaged furniture to a specified room on a particular floor of an ordering entity's building. TCI will take action to cause the freight carrier to deliver, un-package and install the packaged furniture to this specified location. The using entity shall be responsible for the removal of any existing furniture and equipment from the area in which the contract items are to be installed. NOTE: An additional charge may apply if no elevator is available. 1.5 MINIMUM ORDER: None. 1.6 SPOT PURCHASE OPTION: None 1.7 ZONE: Not applicable. 1.8 SHIPPING & INSTALLATION INFORMATION: A. FREIGHT - F.O.B. DESTINATION B. INSTALLATION A flat rate per item installation charge, is available only for deliveries within the following COG Regions: 12,13,14,15,16 & 18. COUNCIL OF GOVERNMENT REGIONS WITH COUNTIES 12 CAPITAL COUNTIES: 13 - BRAZOS VALLEY COUNTIES: BASTROP BRAZOS BLANCO BURLESON BURNET GRIMES CALDWELL LEON FAYETTE MADISON HAYS ROBERTSON LEE WASHINGTON LLANO TRAVIS WILLIAMSON 14 - DEEP EAST TEXAS COUNTIES: 15 - SOUTH EAST TEXAS COUNTIES: ANGELINA HARDIN HOUSTON JEFFERSON JASPER ORANGE NACOGDOCHES NEWTON POLK SABINE SAN AUGUSTINE SAN JACINTO SHELBY TRINITY TYLER 16 - GULF COAST COUNTIES: 18 ALAMO COUNTIES: AUSTIN ATASCOSA BRAZORIA BANDERA CHAMBERS BEXAR COLORADO COMAL FORT BEND FRIO GALVESTON GILLIESPIE HARRIS GUADALUPE LIBERTY KARNES MATAGORDA KENDALL MONTGOMERY KERR WALKER MEDINA WALLER WILSON WHARTON Installation of deliveries to COG Districts outside of those listed above shall be by quote only and included in the Purchase Order using the following TBPC Term Contract Clause 36: CLAUSE 36: INSTALLATION COST: $ COST QUOTED BY: Flat rate fees and commodity codes for the above items can be found in the Term Contract details for the specific contract item being ordered. 1.9 WARRANTY: Our fabric has a 1 (one) year warranty. Our parts and working mechanisms have a 5 year warranty. 1.10 CASH/EDUCATIONAL/QUANTITY/LARGE ORDER DISCOUNTS: None 1.11 BLANKET ORDER FUNDING OUT: Any blanket purchase order (an order calling for multiple deliveries over a specified period of time) is contingent upon the continued availability of appropriations. 1.12 RECYCLED PRODUCTS: Efforts have been made to identify any product meeting the criteria definitions of recycled. If you have questions regarding recycled products, please contact the Recycling Coordinator at (512) 463-3034. 1.13 CPA CONTRACT MANAGER: Questions concerning terms and conditions and technical specifications should be directed to: Dee Dorsey, CTPM Purchaser D Texas Comptroller of Public Accounts (512) 475-2459 FAX (512) 475-0851 E-mail: firstname.lastname@example.org 1.14 PURCHASE ORDERS: Only contract purchase orders issued by the Texas Comptroller of Public Accounts (CPA) or orders issued through a CPA contract are eligible for contract pricing. 1.15 COMMODITY CODE CONVERSION: In order to facilitate with the CPAs Conversion to the NIGP commodity codes, the commodity code numbers for items on this contract may change at some point during the term of the contract. The specification, price, and other terms of the contract will remain the same. Section 2 - Specific Contract Instructions: TO VIEW ALL TCI PRODUCTS CLICK ON *VIEW ALL FURNITURE* AT THE FOLLOWING LINK: TCI FURNITURE 2.1 TECHNICAL ASSISTANCE: A. TCI will furnish technical assistance to the ordering entity concerning what furniture to order and how options/accessories covered by the contract are used. This technical assistance may be rendered telephonically. B. TCI will distribute, on request at no charge, one (1) copy of the manufacturer's catalog (technical description) for each item included in the contract and one color chart showing the manufacturer's standard colors/finishes to each ordering entity. 2.2 INVOICING/PAYMENT: Invoices for delivered office furniture will be submitted promptly by TCI to the qualified ordering entity. Upon receipt of the invoice, the qualified ordering entity will initiate payment processing. Payment will be made to TCI in accordance with the Prompt Payment Act within a maximum of 30 days after submission of a properly prepared invoice or upon delivery/acceptance of the furniture, whichever comes later. 2.3 FINISH/LAMINATE COLORS/OPTIONS: A. Unit prices are applicable to all locations within the state of Texas. These unit prices include all of the following standard/alternate manufacturer's finishes. Ordering entity must specify the color name for the desired finish on the Contract Purchase Requisition: Manufacturer's Finishes 1. Stains and Laminates NOTE: Ordering entities CANNOT mix stain or laminate colors. a. Fruitwood b. Walnut c. Mahogany d. Natural Oak 2. Available on all Data Processing Furniture: OPTION NO. 1: LAMINATE Ordering entity must specify the commodity code for laminate top. OPTION NO. 2: ROLLERS Ordering entity must specify the commodity code for rollers. OPTION NO. 3: ADDITIONAL LOCKS (BEST BRAND) Ordering entity must specify the commodity code and location for additional locks