NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.
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Contract Terms and Instructions
390-G2-Food Products for Texas Department of Criminal Justice
Start Date: 09/2013
End Date: 08/2017
CONTRACT NO: TERM CONTRACT 390-G2
Food Products for Texas Department of Criminal Justice
B. HOW TO ORDER:
Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.
For State Agencies: PCC A
385-42 385-47 390-56 385-44 385-96 390-84 390-07 393-04 393-32 393-33 393-35 393-36 393-41 393-42 393-43 393-46 393-48 393-50 393-51 393-54 393-55 393-59 393-61 393-65 393-68 393-69 393-72 393-73 393-74 393-75 393-76 393-78 393-80 393-81 393-82 393-84 393-86 393-87 393-88 385-06 385-46
The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.
TERM OF CONTRACT: September 1, 2013 through August 31, 2017
1st Renewal Period: September 1, 2017 – August 31, 2018
2nd Renewal Period: September 1, 2018 – August 31, 2019
DELIVERY DAYS ARO: Within 30 calendar days for cafeteria items. Within 14 calendar days for commissary items.
SHIPPING INFORMATION: Freight included in unit prices
SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
TPASS Contract Management Office (TCMO)
Texas Comptroller of Public Accounts (CPA)
Fax: (512) 936-0040
TPASS CONTACT: Questions concerning technical specifications should be directed to:
Strategic Sourcing Division
Phone: (512) 463-0956
ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
J. CONTRACTOR PERFORMANCE:
The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA . The purpose of the system is to:
- Identify vendors that have exceptional performance.
- Aid purchasers in making a best value determination based on vendor past performance.
- Protect the state from vendors with unethical business practices.
- Provide performance scores in four measurable categories for the CMBL vendors.
- Track vendor performance for delegated and exempt purchases.