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Contract Terms and Instructions

390-G2-Food Products for Texas Department of Criminal Justice

Start Date: 09/2013

End Date: 08/2017

    Food Products for Texas Department of Criminal Justice
    Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.

    For State Agencies: PCC A

    NIGP Code(s):

    385-42 385-47 390-56 385-44 385-96 390-84 390-07
    393-04 393-32 393-33 393-35 393-36 393-41 393-42
    393-43 393-46 393-48 393-50 393-51 393-54 393-55
    393-59 393-61 393-65 393-68 393-69 393-72 393-73
    393-74 393-75 393-76 393-78 393-80 393-81 393-82
    393-84 393-86 393-87 393-88 385-06 385-46

    The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.

  2. TERM OF CONTRACT: September 1, 2013 through August 31, 2017

    1st Renewal Period: September 1, 2017 – August 31, 2018
    2nd Renewal Period: September 1, 2018 – August 31, 2019

  3. DELIVERY DAYS ARO: Within 30 calendar days for cafeteria items. Within 14 calendar days for commissary items.

  4. SHIPPING INFORMATION: Freight included in unit prices

  5. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  6. CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040

  7. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Joaquin Luna
    Strategic Sourcing Division
    Phone: (512) 463-0956

  8. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.


    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA . The purpose of the system is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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