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Contract Terms and Instructions

345-M1 WEAPONS OF MASS DESTRUCTION (WMD) KITS

Start Date: 08/2010

End Date: 02/2014


Section 1 - Special Instructions and Conditions

1.1   DESCRIPTION OF CONTRACT:  TPASS MANAGED CONTRACT NO. 345-M1
                                Weapons of Mass Destruction (WMD) Kits

1.2   HOW TO ORDER:
      Customers are to issue their internal purchase orders form which must
      reference Contract No. 345-M1 to be eligible for Contract pricing.

      For State Agency Use - Purchase Category Code:  C

      The Contractor agrees not to ship any materials until issuance of a Purchase Order by the
      authorized ordering entity (State Agency, Higher Education, or Cooperative members).

1.3   CONTRACTORS AND CONTRACT DOCUMENTATION:

      Contract 345-M1 Price List

      Payee ID No.:  1-74-228-0153-4
      Company Name:  Safety Supply Inc
      11827 Tech Com Dr #114
      San Antonio TX 78233-6015
      Contact: Traci Mestas
      Phone: 800-873-9033
      Fax: 800-873-9036
      Email: traci@safetysupplyinc.com


1.4   TERM OF CONTRACT:  August 17, 2010 to August 31, 2011
      Renewal Term: September 1, 2011 to August 31, 2012
      Renewal Term: September 1, 2012 to August 31, 2013
      
      EXTENSION: September 1, 2013 to February 28, 2014

1.5   DELIVERY: Reference individual line items.

1.6   SHIPPING INFORMATION:  All shipping shall be F.O.B. destination. Prices must include all shipping;
      handling fees; fuel surcharges and any other freight related fees.

1.7   SUBSTITUTIONS:  During the Contract term, the Contractor shall not substitute a product or brand
      unless the Contractor has obtained prior written approval from the CPA Contract Manager in
      coordination with the Customer.  The Contractor must have written confirmation from the CPA
      Contract Manager of the substitution before making delivery.

1.10  CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues, price changes,
      amendments or other post-award concerns should be directed to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      Fax:   (512) 936-0040
      E-mail: tpass_cmo@cpa.state.tx.us

1.11  TPASS CONTACT: Questions concerning technical specifications should be directed to:

      Virginia Turrubiarte, CTPM
      Texas Procurement and Support Services
      (512) 463-3697
      FAX (512)  475-0851
      E-mail:virginia.turrubiarte@cpa.state.tx.us

1.12  ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award, additional products of
      the same general category that could have been encompassed in the award of this contract, and
      that are not already on the contract, may be added.   Customers are encouraged to request
      additional items by contacting the TPASS contract manager.

1.13  CONTRACTOR PERFORMANCE:

      The Comptroller of Public Accounts (CPA) administers a vendor performance program
      for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section
      2155.077. The Vendor Performance and Debarment Program relies on the ordering
      entity's participation in gathering information on vendor performance. Ordering Entities
      shall report vendor performance on purchases over $25,000 from contracts administered
      by the commission or any other purchase over $25,000 made through delegated authority
      granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor
      performance on purchases under $25,000.

      Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
      The purpose of the Vendor Performance Tracking System is to:
      -Identify vendors that have exceptional performance.
      -Aid purchasers in making a best value determination based on vendor past performance.
      -Protect the state from vendors with unethical business practices.
      -Provide performance scores in four measurable categories for the CMBL vendors.
      -Track vendor performance for delegated and exempt purchases.

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