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Contract Terms and Instructions

345-A1-FIRST AID AND SAFETY EQUIPMENT

Start Date: 7/2011

End Date: 6/2014

SPECIAL INSTRUCTIONS AND CONDITIONS

  1. CONTRACT NO: TERM CONTRACT 345-A1
    FIRST AID & SAFETY EQUIPMENT, APPAREL & SUPPLIES
  2. HOW TO ORDER:

    Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing

    TIBH ITEMS: Helpful Hint for searching - Click on the Visit Site link in TxSmartBuy. You will be redirected to the TIBH Punchout site. When all items have been added to the cart, you will click the Return to Marketplace Home button in order to proceed with checkout. Orders must be processed through TxSmartBuy and should not be placed through the TIBH Web site.

    Information for searching punch out contracts can be found on the TxSmartBuy Help page under System User Guides - Job Aid: Punchout

    For State Agencies: PCC A

    NIGP Code(s):

    345-08345-72
    345-22345-73
    345-32345-74
    345-48345-79
    345-56345-92
    345-64

    The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.

  3. TERM OF CONTRACT: July 26, 2011 thru June 30, 2012
    RENEWAL TERM: July 1, 2012 thru June 30, 2013
    RENEWAL TERM: July 1, 2013 thru June 30, 2014

    RENEWAL OPTIONS:
    3rd Renewal: July 1, 2014 thru June 30, 2015
    4th Renewal: July 1, 2015 thru June 30, 2016

  4. FREIGHT INFORMATION:

    TEXAS CORRECTIONAL INDUSTRIES: Plus freight on all products

    TIBH: Freight information is included in the description of each item

    OTHER CONTRACTORS: Unit price is FOB Destination and includes shipping; freight; handling; fuel surcharges and any associated delivery fee.

  5. EXPEDITED PAYMENT TERM DISCOUNT:
    Top Safety Products: Invoice paid in 20 days – 1%, 10 days – 2 %

  6. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  7. CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    E-mail:tpass_cmo@cpa.state.tx.us

  8. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

  9. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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