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Contract Terms and Instructions


Start Date: 06/2010

End Date: 02/2015

Section 1 - Special Instructions and Conditions

                                Fire Protection Equipment and Supplies

1.2   PURCHASE ORDERS:  Only contract purchase orders issued through the TxSmartBuy on-line
      ordering system are eligible for contract pricing.

      The Contractor agrees not to ship any materials until issuance of a Purchase Order by the
      authorized ordering entity (State Agency, Higher Education, or Cooperative members).

1.3   TERM OF CONTRACT:  June 4, 2010 through February 29, 2012
      Renewal Term: March 1, 2011 through February 29, 2012
      Renewal Term: March 1, 2012 through February 28, 2013
      Renewal Term: March 1, 2013 through February 28, 2014
      Renewal Term: March 1, 2014 through February 28, 2015


1.5   DELIVERY AFTER RECEIPT OF ORDER: See line item for specific delivery days after receipt of order

1.6   SHIPPING (FREIGHT) INFORMATION:  All shipping is F.O.B. destination. Prices include all shipping
                                       and handling fees unless stated otherwise.

1.7   WARRANTY:  The manufacturer's standard warranty shall apply to all products, equipment,
                 and accessories purchased from the contract.

1.8   SUBSTITUTIONS:  During the Contract term, the Contractor shall not substitute a product or brand
      unless the Contractor has obtained prior written approval from the CPA Contract Manager in
      coordination with the Customer.  The Contractor must have written confirmation from the CPA
      Contract Manager of the substitution before making delivery.

1.9   CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues, price changes,
      amendments or other post-award concerns should be directed to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      Fax:   (512) 936-0040

1.10  ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award, additional products of
      the same general category that could have been encompassed in the award of this contract, and
      that are not already on the contract, may be added.   Customers are encouraged to request
      additional items by contacting the TPASS contract manager.


      The Comptroller of Public Accounts (CPA) administers a vendor performance program
      for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section
      2155.077. The Vendor Performance and Debarment Program relies on the ordering
      entity's participation in gathering information on vendor performance. Ordering Entities
      shall report vendor performance on purchases over $25,000 from contracts administered
      by the commission or any other purchase over $25,000 made through delegated authority
      granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor
      performance on purchases under $25,000.

      Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
      The purpose of the Vendor Performance Tracking System is to:
      -Identify vendors that have exceptional performance.
      -Aid purchasers in making a best value determination based on vendor past performance.
      -Protect the state from vendors with unethical business practices.
      -Provide performance scores in four measurable categories for the CMBL vendors.
      -Track vendor performance for delegated and exempt purchases.

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