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Contract Terms and Instructions

220-M1 - Controlling, Indicating, Measuring, Monitoring and Recording Instruments and Supplies

Start Date: 08/2010

End Date: 08/2014

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 220-M1, Controlling, Indicating, Measuring, Monitoring and Recording Instruments and Supplies

    Customers must issue an internal purchase order and reference CPA Contract No. 220-M1 to be eligible for Contract pricing.

    For State Agencies: Use Purchase Category Code C
    NIGP Class/Item code(s) is listed on each item.

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.



    Payee ID No.: 11121571233
    Company Name: Climatronics Corporation
    Address: 140 Wilbur Place
    City State Zip: Bohemia, NY 11716
    Contact: David Gilmore
    Phone: (631) 567-7300 x421
    Fax: (631) 567-7585

    Payee ID No.: 1541006352100
    Company Name: Sutron Corporation
    Address: 2111 Sam Bass Road Suite A-800
    City State Zip: Round Rock, Texas 78681
    Contact: David Vaello
    Phone: (512) 238-9359 X301
    Fax: (512) 238-9357

    Payee ID No.: 1953578503400
    Company Name: Goyen Valve Corp.
    Address: 1195 Airport Road
    City State Zip: Lakewood, NJ 08701
    Contact: Jason Harrington
    Phone: (512) 217-5591
    Fax: (512) 267-4744

  4. TERM OF CONTRACT: September 1, 2010 through August 31, 2011
    Renewal Term: September 1, 2011 thru August 31, 2012
    Renewal Term: September 1, 2012 thru August 31, 2013
    Renewal Term: September 1, 2013 thru August 31, 2014

    4th Period: September 1, 2014 thru August 31, 2015

  5. E. DELIVERY: Please reference the Price List.
  6. SHIPPING INFORMATION: All shipping shall be F.O.B. destination. Prices include all shipping and handling fees.
  7. WARRANTY: Manufacture standard warranty shall apply.
  8. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
  9. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040

  10. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Dana L. Edwards – CTPM, CTCM
    Texas Procurement and Support Services
    Phone: (512) 463-2563

  11. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM. The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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