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Contract Terms and Instructions
200-A2-UNIFORM SHIRTS, TROUSERS/PANTS, SHORTS, JACKETS, AND ACCESSORIES
Start Date: 04/2009
End Date: 04/2013
Section 1 1.1 DESCRIPTION OF CONTRACT: 200-A2 Uniform Shirts, Trousers/Pants/Shorts, and Jackets. For use by the Texas Department of Public Safety, Texas Parks and Wildlife Department, Houston Police Department, City of Houston Parking Management, Houston Police Department Mobility Response Team, and the Katy Independent School District Police Department 1.2 TYPE: Automated Firm Price with Escalation 1.3 TERM OF CONTRACT: April 24, 2009 through April 30, 2010 Renewal Term: May 1, 2010 through April 30, 2011 Second Renewal Term: May 1, 2011 through April 30, 2012 Third Renewal Term: May 1, 2012 through April 30, 2013 RENEWAL OPTIONS: 4th Renewal: May 1, 2013 through April 30, 2014 1.4 DELIVERY: Reference individual line item for delivery requirements. 1.5 MINIMUM ORDER: None 1.6 SPOT PURCHASE OPTION: None 1.7 ZONES: None - Statewide Contract 1.8 SHIPPING INFORMATION: All shipping is F.O.B. destination. Prices include all shipping; handling fees; fuel surcharges and any other related shipping/delivery. Packaging and Labeling: Each shipped uniform is packaged separately and labeled with officer's name and duty station clearly visible. Hours for Delivery: Delivery will be made during the hours of 8:00 am to 4:00 pm (CST) of the Customer unless prior approval for after-hours delivery has been obtained from the Customer. Contractor will obtain customer's hours of operation at time of order. Prompt Delivery: Delivered products which do not meet all the specification requirements does not constitute delivery, and the late fee will apply until the contractor delivers products in full compliance with the speci- fications to customer's destinations. 1.9 WARRANTY: Manufacturer's standard warranty. 1.10 EARLY PAYMENT DISCOUNT: C & G Wholesale: 2% for invoice paid in 20 days 1.11 QUANTITY OR LARGE ORDER DISCOUNT: C & G Wholesale: 2% discount for total quantity of 2,000 or more for each group of short sleeve shirts, or long sleeve shirts, or trousers. 1.13 VENDOR CONTACT INFORMATION can be found at the end of the contract. 1.14 CPA CONTRACT MANAGER: Questions concerning terms and conditions should be directed to: Contract Management Office Texas Procurement and Support Services Fax (512) 475-0711 E-mail: firstname.lastname@example.org 1.15 PURCHASE ORDERS: Only orders issued through the CPA on-line purchasing system are eligible for contract pricing. 1.16 ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS purchaser at Yvette.email@example.com 1.17 CONTRACTOR REQUIREMENTS: A. Texas Department of Public Safety - Contractor must provide the application of any customer's patches and emblems, hems to any desired length along with any customizations the specifications may call for. Uniforms purchased under this contract may require special alterations to accomplish a more satisfactory fit. Alterations and application of patches/emblems shall be provided at no cost to the customer. The contractor must meet the following requirements: Any shirt exhibiting a total of more than 3" of excess material in the body, with or without the wearing of a ballistic vest underneath, whichever may be the case for the officer being fitted, shall be altered at the request of the customer. Individuals may require an upsize in the slacks to obtain a proper fit. Waist tapers and seat tapers will be provided when necessary. Additionally, crotch alterations and waist "let out" alterations may be required. Contractor will have an open exchange, return, refund, and credit policy. Any garment not worn or laundered may be returned to contractor - no questions asked. No re-stocking fee will be assessed on any returns. B. Texas Parks and Wildlife Department - 1. Customization: * Customizing will include, but not be limited to, hemming trousers and sewing two (2) patches on each shirt and two (2) shoulder patches and badge patch on outerwear garments. * Patches will be provided to the vendor by TPWD. * Patches are to be sewn on as indicated in the drawing attached to these specifications. 2. Measuring Service (for Custom Made Items ONLY): * To insure proper fit of uniforms, the vendor's representative will measure each game warden once at the beginning of the contract period. Thereafter, the proximately 525 game wardens will be responsible for using the measuring guide for future orders. * New game wardens will be measured at Game Warden Training Center, 4363 FM1047, Hamilton, Texas 76531. The estimated number of new wardens is 45 to 55. 3. Ordering and Shipping: * All items shall be distributed to the TPWD addresses identified in Attachment D, Tab 1.2. * Delivery is FOB destination. The shipping, handling and any other related charges are included in the unit price of the item. * The items will be processed and shipped within five (5) days after receipt of the order. * Orders not shipped within five (5) working days will be reported to the State's Vendor Performance System. * The vendor must inform the TPWD ordering personnel (listed under each address) if the shipment is going to be delayed and when shipment can be expected. * All back orders shall be shipped within ninety (90) days from order. * Back orders cannot exceed five percent (5) of the annual total purchases. * Should back orders be in excess of five (5) percent, renewal may be disallowed and TPWD has the option to cancel any or all back orders. 4. Return policy: * Unused items may be returned within thirty (30) days for full refund or replacement. 5. Inventory: * The vendor will maintain a level of stock on all items, less agreed upon non-stocking items, to insure minimal back orders as previously described. * The vendor will maintain a level of inventory by size based on the most popular sizes purchased. 6. Fabric: * It is the sole responsibility of the vendor to insure ordering of all fabric so as to comply with inventory requirements. 1.18 PRE-PRODUCTION SAMPLES: A. Texas Department of Public Safety - At the request of the customer, the Contractor will provide a pre-production sample. B. Texas Parks and Wildlife Department - 1. The pre-production samples may be required after award and are at the expense of the bidder to include: all uniform products, order guide and catalog. 2. All pre-production samples must meet specifications as written,with the exception of color. The vendor will be furnished the sample uniform (shirt and pants) from TPWD for color match. The color must match TPWD custom color to provide a constant uniform appearance. 1.19 SPECIFICATIONS: Texas Department of Public Safety: SHORT SLEEVE SHIRT LONG SLEEVE SHIRT TROUSERS TACLITE UNIFORMS MOCK TURTLENECK SHIRT ARTWORK DUTY COAT DPS PATCHES Houston Police Department(HPD): MENS SHORT SLEEVE SHIRT LADIES SHORT SLEEVE SHIRT MENS LONG SLEEVE SHIRT LADIES LONG SLEEVE SHIRT MENS TROUSERS MENS ATHLETIC CUT TROUSERS LADIES TROUSERS MENS VERTX TROUSERS LADIES VERTX TROUSERS HOUSTON POLICE DUTY JACKET MENS SUPPORT PERSONNEL NAVY SHORT SLEEVESHIRTS LADIES SUPPORT PERSONNEL NAVY SHORT SLEEVE SHIRTS MENS SUPPORT PERSONNEL WHITE SHORT SLEEVE SHIRTS LADIES SUPPORT PERSONNEL WHITE SHORT SLEEVE SHIRTS MENS SUPPORT PERSONNEL NAVY LONG SLEEVE SHIRTS LADIES SUPPORT PERSONNEL NAVY LONG SLEEVE SHIRTS LADIES SUPPORT PERSONNEL WHITE LONG SLEEVE SHIRTS MENS SUPPORT PERSONNEL PANTS LADIES SUPPORT PERSONNEL PANTS BIKE SHORTS BIKE PANTS BIKE SHORT SLEEVE SHIRTS BIKE LONG SLEEVE SHIRTS BATTLE DRESS UNIFORM TROUSER, COTTON RAIN COAT RAIN JACKET RAIN PANT TIES CITY OF HOUSTON PARKING MANAGEMENT MENS LONG SLEEVE SHIRTS MENS SHORT SLEEVE SHIRTS MENS TROUSERS PERFECTION 2600DN MENS CLASS B CARGO POCKET SHORTS PERFECTION 1785DN LONG SLEEVE COVERALLS PERFECTION 4879DN BELTS MENS BOOTS DELTA LOW 2344 MENS BOOTS DELTA-6 2346 MENS BOOTS DELTA-8 WOMENS BOOTS REVERSIBLE WINTER DUTY JACKET RAIN COAT BREAST BADGE EMBLEM NAMEPLATE COLLAR INSIGNIA REFLECTIVE BALLCAP OTTOCAP HOUSTON POLICE DEPARTMENT MOBILITY RESPONSE TEAM MENS LONG SLEEVE SHIRT MENS SHORT SLEEVE SHIRT WOMENS LONG SLEEVE SHIRT WOMENS SHORT SLEEVE SHIRT BATTLE DRESS UNIFORM TROUSER WINDBREAKER PARKA SAFETY VEST CAPS TEXAS PARKS AND WILDLIFE DEPARTMENT CUSTOM MADE CLASS A/B PANTS CUSTOM MADE CLASS A/B SHORT SLEEVE SHIRT CUSTOM MADE CLASS A/B LONG SLEEVE SHIRT WATER SAFETY SHORT SLEEVE POLO SHIRTS WATER SAFETY LONG SLEEVE POLO SHIRTS WATER SAFETY PANTS WATER SAFETY SHORTS RAIN SUIT MULTIPURPOSE ALLWEATHER JACKET UNDERGEAR T-SHIRT WATCH CAP KATY I.S.D. POLICE DEPARTMENT UNISEX LONG SLEEVE KNIT SHIRT UNISEX SHORT SLEEVE KNIT SHIRT MENS TROUSERS WOMENS TROUSERS MENS LONG SLEEVE SHIRT MENS SHORT SLEEVE SHIRT WOMENS LONG SLEEVE SHIRT WOMENS SHORT SLEEVE SHIRT BADGE UNIFORMS MANUFACTURED BY FECHHEIMER SPECIFICATIONS