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Contract Terms and Instructions

200-A2-UNIFORM SHIRTS, TROUSERS/PANTS, SHORTS, JACKETS, AND ACCESSORIES

Start Date: 04/2009

End Date: 07/2014



Section 1

1.1   DESCRIPTION OF CONTRACT:  200-A2 Uniform Shirts, Trousers/Pants/Shorts,
                                and Jackets.
                                For use by the Texas Department of
                                Public Safety, Texas Parks and Wildlife
                                Department, Houston Police Department, City of
                                Houston Parking Management, Houston Police
                                Department Mobility Response Team, and the Katy
                                Independent School District Police Department


1.2   TYPE:  Automated Firm Price with Escalation

1.3   TERM OF CONTRACT: April 24, 2009 through April 30, 2010
        Renewal Term:  May 1, 2010 through April 30, 2011
        Second Renewal Term:  May 1, 2011 through April 30, 2012
        Third Renewal Term:  May 1, 2012 through April 30, 2013
        Fourth Renewal:  May 1, 2013 through April 30, 2014       

First of three Contracted Extension Option:  May 1, 2014 through July 31, 2014 

1.4   DELIVERY:  Reference individual line item for delivery requirements.

1.5   MINIMUM ORDER:  None

1.6   SPOT PURCHASE OPTION:  None

1.7   ZONES: None - Statewide Contract

1.8   SHIPPING INFORMATION:
      All shipping is F.O.B. destination. Prices include all shipping; handling
      fees; fuel surcharges and any other related shipping/delivery.

      Packaging and Labeling: Each shipped uniform is packaged separately and
      labeled with officer's name and duty station clearly visible.

      Hours for Delivery: Delivery will be made during the hours of 8:00 am to
      4:00 pm (CST) of the Customer unless prior approval for after-hours
      delivery has been obtained from the Customer. Contractor will obtain
      customer's hours of operation at time of order.

      Prompt Delivery: Delivered products which do not meet all the specification
      requirements does not constitute delivery, and the late fee will apply
      until the contractor delivers products in full compliance with the speci-
      fications to customer's destinations.

1.9   WARRANTY:  Manufacturer's standard warranty.

1.10  EARLY PAYMENT DISCOUNT: C & G Wholesale: 2% for invoice paid in 20 days

1.11  QUANTITY OR LARGE ORDER DISCOUNT:  C & G Wholesale: 2% discount for total
      quantity of 2,000 or more for each group of short sleeve shirts, or long
      sleeve shirts, or trousers.

1.12  VENDOR CONTACT INFORMATION can be found at the end of the contract.

1.13  CPA CONTRACT MANAGER:  Questions concerning terms and conditions
                             should be directed to:

      Contract Management Office
      Texas Procurement and Support Services
      Fax (512) 475-0711
      E-mail:  tpass_cmo@cpa.state.tx.us

1.14  PURCHASE ORDERS:
      Only orders issued through the CPA on-line purchasing system are eligible
      for contract pricing.

1.15  CONTRACTOR REQUIREMENTS:

      A. Texas Department of Public Safety -

      Contractor must provide the application of any customer's patches and
      emblems, hems to any desired length along with any customizations the
      specifications may call for.  Uniforms purchased under this contract may
      require special alterations to accomplish a more satisfactory fit.
      Alterations and application of patches/emblems shall be provided at no
      cost to the customer.  The contractor must meet the following requirements:

      Any shirt exhibiting a total of more than 3" of excess material in the
      body, with or without the wearing of a ballistic vest underneath, whichever
      may be the case for the officer being fitted, shall be altered at the
      request of the customer.

      Individuals may require an upsize in the slacks to obtain a proper fit.
      Waist tapers and seat tapers will be provided when necessary.  Additionally,
      crotch alterations and waist "let out" alterations may be required.

      Contractor will have an open exchange, return, refund, and credit policy.
      Any garment not worn or laundered may be returned to contractor - no
      questions asked.  No re-stocking fee will be assessed on any returns.

      B. Texas Parks and Wildlife Department -

      1. Customization:

         * Customizing will include, but not be limited to, hemming trousers
           and sewing two (2) patches on each shirt and two (2) shoulder
           patches and badge patch on outerwear garments.

         * Patches will be provided to the vendor by TPWD.

         * Patches are to be sewn on as indicated in the drawing attached to
           these specifications.


      2. Measuring Service (for Custom Made Items ONLY):

         * To insure proper fit of uniforms, the vendor's representative will
           measure each game warden once at the beginning of the contract
           period.  Thereafter, the proximately 525 game wardens will be
           responsible for using the measuring guide for future orders.

         * New game wardens will be measured at Game Warden Training Center,
           4363 FM1047, Hamilton, Texas 76531.  The estimated number of new
           wardens is 45 to 55.


      3. Ordering and Shipping:

         * All items shall be distributed to the TPWD addresses identified in
           Attachment D, Tab 1.2.

         * Delivery is FOB destination. The shipping, handling and any other
           related charges are included in the unit price of the item.

         * The items will be processed and shipped within five (5) days after
           receipt of the order.

         * Orders not shipped within five (5) working days will be reported to
           the State's Vendor Performance System.

         * The vendor must inform the TPWD ordering personnel (listed under
           each address) if the shipment is going to be delayed and when
           shipment can be expected.

         * All back orders shall be shipped within ninety (90) days from order.

         * Back orders cannot exceed five percent (5) of the annual total
           purchases.

         * Should back orders be in excess of five (5) percent, renewal may be
           disallowed and TPWD has the option to cancel any or all back orders.

      4. Return policy:

          * Unused items may be returned within thirty (30) days for full
            refund or replacement.

      5. Inventory:

          * The vendor will maintain a level of stock on all items, less
            agreed upon non-stocking items, to insure minimal back orders as
            previously described.

          * The vendor will maintain a level of inventory by size based on the
            most popular sizes purchased.

      6. Fabric:

          * It is the sole responsibility of the vendor to insure ordering of
            all fabric so as to comply with inventory requirements.


1.16  PRE-PRODUCTION SAMPLES:

      A. Texas Department of Public Safety -

         At the request of the customer, the Contractor will provide a
         pre-production sample.

      B. Texas Parks and Wildlife Department -

         1. The pre-production samples may be required after award and are at
            the expense of the bidder to include:  all uniform products, order
            guide and catalog.

	 2. All pre-production samples must meet specifications as written,with
            the exception of color.  The vendor will be furnished the sample
            uniform (shirt and pants) from TPWD for color match.  The color
            must match TPWD custom color to provide a constant uniform
            appearance.


1.17  SPECIFICATIONS:

Texas Department of Public Safety:
SHORT SLEEVE SHIRT
LONG SLEEVE SHIRT
TROUSERS
TACLITE UNIFORMS
MOCK TURTLENECK SHIRT ARTWORK
DUTY COAT
DPS PATCHES

Houston Police Department(HPD):
MENS SHORT SLEEVE SHIRT
LADIES SHORT SLEEVE SHIRT
MENS LONG SLEEVE SHIRT
LADIES LONG SLEEVE SHIRT
MENS TROUSERS
MENS ATHLETIC CUT TROUSERS
LADIES TROUSERS
MENS VERTX TROUSERS
LADIES VERTX TROUSERS
HOUSTON POLICE DUTY JACKET

MENS SUPPORT PERSONNEL NAVY SHORT SLEEVESHIRTS
LADIES SUPPORT PERSONNEL NAVY SHORT SLEEVE SHIRTS
MENS SUPPORT PERSONNEL WHITE SHORT SLEEVE SHIRTS
LADIES SUPPORT PERSONNEL WHITE SHORT SLEEVE SHIRTS
MENS SUPPORT PERSONNEL NAVY LONG SLEEVE SHIRTS
LADIES SUPPORT PERSONNEL NAVY LONG SLEEVE SHIRTS
LADIES SUPPORT PERSONNEL WHITE LONG SLEEVE SHIRTS
MENS SUPPORT PERSONNEL PANTS
LADIES SUPPORT PERSONNEL PANTS

BIKE SHORTS
BIKE PANTS
BIKE SHORT SLEEVE SHIRTS
BIKE LONG SLEEVE SHIRTS
BATTLE DRESS UNIFORM TROUSER, COTTON

RAIN COAT
RAIN JACKET
RAIN PANT
TIES

CITY OF HOUSTON PARKING MANAGEMENT
MENS LONG SLEEVE SHIRTS
MENS SHORT SLEEVE SHIRTS
MENS TROUSERS PERFECTION 2600DN
MENS CLASS B CARGO POCKET SHORTS PERFECTION 1785DN
LONG SLEEVE COVERALLS PERFECTION 4879DN
BELTS
MENS BOOTS DELTA LOW 2344
MENS BOOTS DELTA-6 2346
MENS BOOTS DELTA-8
WOMENS BOOTS
REVERSIBLE WINTER DUTY JACKET
RAIN COAT
BREAST BADGE
EMBLEM
NAMEPLATE
COLLAR INSIGNIA
REFLECTIVE BALLCAP
OTTOCAP

HOUSTON POLICE DEPARTMENT MOBILITY RESPONSE TEAM
MENS LONG SLEEVE SHIRT
MENS SHORT SLEEVE SHIRT
WOMENS LONG SLEEVE SHIRT
WOMENS SHORT SLEEVE SHIRT
BATTLE DRESS UNIFORM TROUSER
WINDBREAKER
PARKA
SAFETY VEST
CAPS

TEXAS PARKS AND WILDLIFE DEPARTMENT
CUSTOM MADE CLASS A/B PANTS
CUSTOM MADE CLASS A/B SHORT SLEEVE SHIRT
CUSTOM MADE CLASS A/B LONG SLEEVE SHIRT
WATER SAFETY SHORT SLEEVE POLO SHIRTS
WATER SAFETY LONG SLEEVE POLO SHIRTS
WATER SAFETY PANTS
WATER SAFETY SHORTS
RAIN SUIT
MULTIPURPOSE ALLWEATHER JACKET
UNDERGEAR T-SHIRT
WATCH CAP

KATY I.S.D. POLICE DEPARTMENT
UNISEX LONG SLEEVE KNIT SHIRT
UNISEX SHORT SLEEVE KNIT SHIRT
MENS TROUSERS
WOMENS TROUSERS
MENS LONG SLEEVE SHIRT
MENS SHORT SLEEVE SHIRT
WOMENS LONG SLEEVE SHIRT
WOMENS SHORT SLEEVE SHIRT
BADGE

UNIFORMS MANUFACTURED BY FECHHEIMER
SPECIFICATIONS

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