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Contract Terms and Instructions


Start Date: 03/2010

End Date: 08/2014

1.1   DESCRIPTION OF CONTRACT:  200-A1 Clothing and Apparel

1.2   TYPE of CONTRACT:  Automated Firm Price with Escalation

1.3   TERM OF CONTRACT:  March 1, 2010 thru November 30, 2010.
      RENEWAL TERM: December 1, 2010 through November 30, 2011
      RENEWAL TERM: December 1, 2011 through November 30, 2012
      RENEWAL TERM: December 1, 2012 - November 30, 2013
      EXTENSION: December 1, 2013 through February 28, 2014
      EXTENSION: March 1, 2014 through August 31, 2014
1.4   DELIVERY:  Reference individual line item for delivery requirements.

1.5   MINIMUM ORDER:  Reference Individual Line Item.


1.7   ZONE:  This is a statewide contract.

1.8   SHIPPING INFORMATION:  FOB Destination. Prices include all shipping; handling fees;
      fuel surcharges and any other freight related fees.

1.9   WARRANTY:  Manufacturer's standard warranty.

1.10  CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues, price changes,
      amendments or other post-award concerns should be directed to:

      TPASS Contract Management Office (TCMO)
      Texas Comptroller of Public Accounts (CPA)
      Fax:  (512) 936-0040

1.11 Questions concerning technical specifications should be directed to:

        Dee Dorsey, CTPM
        Texas Procurement and Support Services
        Phone: (512) 475-2459

1.12 PURCHASE ORDERS: Only orders issued through the CPA on-line ordering system are eligible for
     contract pricing.

1.13 ADDING NEW PRODUCTS TO THE CONTRACT:  Following the contract award, additional products of the same
     general category that could have been encompassed in the award of this contract, and that are not
     already on the contract, may be added.   Customers are encouraged to request additional items by
     contacting the TPASS contract manager.


The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

  • Identify vendors that have exceptional performance.
  • Aid purchasers in making a best value determination based on vendor past performance.
  • Protect the state from vendors with unethical business practices.
  • Provide performance scores in four measurable categories for the CMBL vendors.
  • Track vendor performance for delegated and exempt purchases.

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