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Contract 175-M3 Asphalt Content Tester Furnace and Nuclear Gauges

Start Date: 08/2012

End Date: 08/2014

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 175-M3
    Asphalt Content Tester Furnace & Nuclear Gauges with Trade-In

  2. HOW TO ORDER:

    Customers must issue an internal purchase order and reference CPA Contract No. 175-M3 to be eligible for Contract pricing.

    For State Agencies: Use Purchase Category Code C

    NIGP Class/Item:
    175-36

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

  3. CONTRACT PRICING AND DELIVERY INFORMATION (XLS)

  4. CONTRACTORS

    Payee ID No.: 15607537444
    Troxler Labs
    PO Box 12057
    Research Triangle Park, NC 27709
    Contact: Michael Dixon
    Phone: (817) 235-7517
    E-mail: mdixon@troxlerlabs.com
    E-mail for Purchase Orders: dsmith@troxlerlabs.com

  5. TERM OF CONTRACT: August 30, 2012 through August 31, 2014

    RENEWAL OPTIONS:
    1st Period: September 1, 2014 – August 31, 2016
    2nd Period: September 1, 2016 – August 31, 2018

  6. FREIGHT: Unit prices include all shipping, handling fees, fuel surcharges and delivery fees.

  7. WARRANTY
    Asphalt Content Tester Furnace shall be warranted against defective materials, workmanship, and failures for twelve (12) months from date of acceptance covering 100 percent parts and labor cost. If manufacturer’s standard warranty period is in excess of 12 months, the standard warranty period shall apply.

    1. The contractor shall furnish the manufacturer’s warranty card with the equipment indicating the terms and conditions of warranty.
    2. At time of delivery, the contractor shall furnish a list of names and addresses of servicing dealers available to perform warranty work.
    3. Warranty start date shall be effective the day the unit is placed into service and accepted. Provisions shall be made by the contractor to provide a delayed warranty start date for each unit furnished to this specification. Instructions shall be included with each unit delivered, advising the customer of the procedures to be followed for obtaining the delayed warranty start date.

  8. TRADE-IN INFORMATION
    Trade-In Credit for Obsolete Nuclear Gauges (“where is, as is”)
    1. The gauges may be operable or inoperable and may be with or without a case.
    2. All gauges are leak tested at twelve-month interval and the analysis of leak test samples has found no reportable leakage in accordance with the Texas Administrative Code (TAC) 289.201(g).
    3. The trade-in gauge models may include but is not limited to the following:
    A. Troxler 3241 C
    B. Troxler 3411-B (only those with S/N below 13000)
    C. CPN MC1DRP / MC-2
    D. Humb 5001/5001EZ/5001P/5001B
    4. Maximum quantity of two (2) trade-in gauges per each Asphalt Content Tester Oven purchased.
    5. The gauge(s) to be picked up by the contractor. The contractor shall pay all transportation related cost of the trade-in nuclear gauges. Note: The customer shall arrange removal & transportation of trade-in nuclear gauges with the contractor.
    6. The customer’s District Nuclear Safety Officers (DNSO) shall return gauges by ground freight and send a copy of all gauge-related documents to the customer’s RSO and retain a copy for DNSO permanent record.
    7. At the time of removal, the DNSO will provide to the contractor all required hazardous material transportation papers and pertinent gauge documentation.

  9. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  10. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    tpass_cmo@cpa.state.tx.us

  11. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Sara Van Bergen, CTPM
    Texas Procurement and Support Services
    Phone: (512) 936-8592
    sara.vanbergen@cpa.state.tx.us

  12. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

  13. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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