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Contract Terms and Instructions

060-A1 AUTOMOTIVE REPLACEMENT PARTS

Start Date: 03/2012

End Date: 04/2014

SPECIAL INSTRUCTIONS AND CONDITIONS

  1. CONTRACT NO: 060-A1
    AUTOMOBILE REPLACEMENT PARTS

  2. HOW TO ORDER:
    Enter requisition(s) into the TxSmartBuy on-line ordering system. Only purchase orders issued through TxSmartBuy are eligible for contract pricing.

    NIGP Codes:

    The Contractor agrees not to ship any materials until issuance of a Purchase Order through TxSmartBuy by the State Agency, Higher Education, or Cooperative member.

  3. CONTRACTOR CONTACT INFORMATION:

    Payee ID No.: 17529029591
    Battery Solutions Inc.
    2301 Avenue B
    Lubbock TX 79404
    Contact: Margaret A. Gafford
    Phone: 806 771-3777
    Email: mgafford@batterysolutionsinc.com

    Payee ID No.: 17604234199
    Chastang Ford
    PO BOX 21127
    6200 N Loop East
    Houston TX 77226
    Contact: John Smith
    Phone: 713 678-5017
    Email: jsmith@chastangford.com

    Payee ID No.: 12018344189
    DFW Heavy Duty Parts
    2964 Irving Blvd.
    Dallas TX 75247
    Contact: Keith Searcy
    Phone: 214 630-4006
    Email: ksearcy@dfwhd.com

    Payee ID No.: 17429222403
    Leif Johnson Ford II, LTD.
    501 E. Koenig Ln.
    Austin TX 78751
    Contact: Scott Webb
    Phone: 512 697-0689
    Email: swebb@leifjohnsonford.com

    Payee ID No.: 17512494448
    Midway Auto Supply
    1101 So. Hampton Road
    Dallas TX 75208
    Contact: Steve L. Levine
    Phone: 214 943-4341
    Email: steve@midwayautosupply.com

    Payee ID No.: 17428302305
    NAPA Auto Parts
    2144 Harvey Mitchell Parkway
    College Station TX 77845
    Contact: Neil Guerra
    Phone: 979 412-1449
    Email: neil@mapatexas.com

    Payee ID No.: 12706448474
    Picco Enterprises LLC
    DBA Batteries Plus
    9001 Brodie Lane, Suite B2
    Austin TX 78748
    Contact: Penny Picco
    Phone: 512 282-2207
    Email: kpicco@austin.rr.com

    Payee ID No.: 18602251620
    USD, Inc
    1009 Wall Road
    El Paso TX 79915
    Contact: Wendy Tellez
    Phone: 915 778-2393
    Email: wendy.g@usdparts.com

    Payee ID No.: 15215746601
    Vehicle Maintenance Program Inc.
    3595 N. Dixie Highway, #7
    Boca Raton FL 33431
    Contact: Leah Warner
    Phone: 561 362-6080
    Email: leah@vmpparts.com

  4. TERM OF CONTRACT: Date of award through April 30, 2012
    Renewal Term: May 1, 2012 thru April 30, 2013
    Renewal Term: May 1, 2013 thru April 30, 2014

    RENEWAL OPTIONS:
    3rd Renewal Period: May 1, 2014 thru April 30, 2015
    4th Renewal Period: May 1, 2015 thru April 30, 2016

  5. DELIVERY DAYS ARO:

    Battery Solutions, Inc. 5
    Chastang's Bayou City Ford 3
    DFW Heavy Duty Parts 2
    Leif Johnson Ford 1
    Midway Auto Supply Inc. 15
    NAPA Auto Parts 3
    Picco Enterprises, DBA Batteries Plus 10
    USD Incorporated 2
    Vehicle Maintenance Program 3
  6. SHIPPING INFORMATION: Freight/Shipping for each item must be added to the SmartBuy Shopping Cart as an Add Quote Item. Please contact the vendor for weight of the items that are to be ordered.

    Battery Solutions: $600.00 Minimum Ship
    DFW Heavy Duty Parts: $600.00 Minimum Ship

    PRICE PER POUND PER TEXAS ZONE

    CONTRACTOR ZONE 1 ZONE 2 ZONE 3 ZONE 4 ZONE 5
    Battery Solutions Inc. FOB – Freight Included in Unit Price
    Chastang Ford FOB – Freight Included in Unit Price
    DFW Heavy Duty Parts $ 3.00
    Leif Johnson Ford FOB – Freight Included in Unit Price
    Midway Auto Supply $4.00
    NAPA Auto Parts $0.60
    Picco Enterprises, DBA Batteries Plus $ 0.10 $ 0.11 $ 0.12 $ 0.13 $ 0.14
    USD, Incorporated FOB – Freight Included in Unit Price
    Vehicle Maintenance Program $ 2.15 $ 2.00 $ 2.00 $ 2.00 $ 1.90
  7. WARRANTY: Manufacturers Standard Warranty on all items.

  8. RETURN OF PRODUCTS WITH CORE CHARGES – No Exceptions:

    At the time of shipping, products containing cores will be entered into a core bank for 30 days by the Contractor. The Contractor must be contacted prior to the return to provide a Return Authorization for the Core product. The customer will not be charged for the freight charges for the return.

    Customers will be invoiced for Core products which are not returned to the Contractor within the 30 day period. The original TxSmartBuy Purchase Order Number will be referenced on the invoice.

    Payment may be delayed on invoices for core items which do not reference the original TxSmartBuy purchase order number.

    Products with Core - Charges

    Contractor Alternators Starters Batteries
    Chastang Ford $75.00 $35.00 N/A
    College Station Auto Parts (NAPA) $75.00 $35.00 N/A
    Leif Johnson Ford $75.00 $35.00 N/A
    USD Incorporated $75.00 $75.00 N/A
    DFW Heavy Duty Parts N/A N/A $36.00
    Battery Solutions N/A N/A N/A
    Picco Enterprises DBA Batteries Plus N/A N/A N/A
    Vehicle Maintenance N/A N/A N/A
  9. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand
    unless the Contractor has obtained prior written approval from the CPA Contract Manager in
    coordination with the Customer. The Contractor must have written confirmation from the CPA
    Contract Manager of the substitution before making delivery.

  10. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes,
    amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    Email: tpass_cmo@cpa.state.tx.us

  11. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Dana L. Edwards
    Texas Procurement and Support Services
    Phone: (512) 463-2563
    Email: Dana.Edwards@cpa.state.tx.us

  12. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of
    the same general category that could have been encompassed in the award of this contract, and
    that are not already on the contract, may be added. Customers are encouraged to request
    additional items by contacting the TPASS contract manager.

  13. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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