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Contract 040-M3 Cages and shelters, animal and marine life

09/2013 thru 08/2014

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 040-M3
    Cages and Shelters, Animal and Marine Life
  2. HOW TO ORDER:

    Customers must issue an internal purchase order and reference CPA Contract No.040-M3 to be eligible for Contract pricing.

    For State Agencies: Use Purchase Category Code C

    NIGP Class/Item:
    040-08

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

  3. CONTRACT PRICING AND DELIVERY INFORMATION (XLS)
  4. CONTRACTORS

    Payee ID No.: 15929637468
    American Aluminum Accessories, Inc.
    3291 U.S. Highway 19 South
    Perry, FL 32348
    Contact: Mary Swain
    Phone: 800-277-0869 Ext. 1204
    E-mail: mswain@ezrideronline.com

  5. TERM OF CONTRACT: July 26, 2013 thru August 31, 2014

    RENEWAL OPTIONS:
    1st Renewal Option: September 1, 2014 thru August 31, 2015
    2nd Renewal Option: September 1, 2015 thru August 31, 2016
    3rd Renewal Option: September 1, 2016 thru August 31, 2017
    4th Renewal Option: September 1, 2017 thru August 31, 2018

  6. PRODUCT INFORMATION:
    Transport Insert, Vehicle, and Combination K-9/Prisoner must fit inside a 2004-2013 Chevrolet, Crew Cab 1500, 4x4 pick-up truck
  7. FREIGHT:
    Unit prices include the pricing for delivery to Austin, Texas.
    Other Texas Location: Freight to be agreed upon by contractor and customer and added as a separate line item on the invoice
  8. RESTOCKING FEE: The Customer may request that a Contractor accept return of merchandise already delivered or that a Contractor cancel an order prior to delivery. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%. There shall be no fees charged for cancellation of an order prior to shipment by the Contractor.
  9. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
  10. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    tpass_cmo@cpa.state.tx.us

  11. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Melissa McIlroy, CTPM, CTCM
    Texas Procurement and Support Services
    Phone: (512) 463-3174
    melissa.mcilroy@cpa.state.tx.us

  12. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
  13. CONTRACTOR PERFORMANCE: The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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